Fall Semester Closing

Residence Halls close Wednesday, December 10, 2025

Fall Check Out Process

• All residents are required to complete the "Checkout Process" form through Manage My Housing. Checkouts may occur between December 1 - December 10 at noon.
  1. Pre-Checkout Questionnaire
     • Available Friday, November 7, 2025 should be completed by Friday, November 21, 2025.
     • Enter your Anticipated Checkout Date
     • Discuss with roommates who will clean which areas of your apartment/suite, then enter the names for your Cleaning Agreement for the Bathroom & Common Area
  2. Select Express Checkout or book a checkout appointment with housing staff.
     • Residents returning for the spring semester may choose to do an Express Checkout. Express Checkout is only offered when the complex office is closed.
       • An express checkout means:
         • You've packed all belongings needed for break from your room and cleaned.
         • You've gone to your complex office in advance to get the express checkout envelope.
         • You've locked your room & apartment/suite, sealed the key in the envelope and placed it in the key drop at your complex office or given to staff at the office.
         • By choosing the express checkout option, you agree you have followed all checkout guidelines and acknowledge you are responsible for any damages in your space notated by staff and waive your right to appeal.
     • If you are not returning for the spring or you would like an in-person checkout you should report to your complex office to check out with a housing staff member.
  3. At Checkout Questionnaire
     • To be completed after you have cleaned, packed and are ready to turn in your key.
     • Answer checkout questions
     • Are you returning for the spring (fee's may apply)
     • Complete at-checkout questionnaire then report to your complex office to check out properly with the Resident Assistant and turn in your key(s).
     • Students who do NOT turn in their key will be charged $205 for a core change and improper checkout.
• Students will not have access to their apartments during winter break.
• Residents may leave belongings in their room; however, UTC Housing and Residence Life is not responsible for items left in rooms.

• Move out checklist:
  • PACK: Take all valuables with you, dirty laundry, medication and anything else you may need for the month.
  • All plants, trash, fish, and perishable items should be removed.
  • CLEAN: Bedroom, kitchen, bathroom
  • CLEAN & empty refrigerator, remove perishable items. Do not defrost or disconnect refrigerator.
  • Thermostat: Turn to heat, set to 70 degrees and set fan to AUTO.
  • Unplug all electrical items (Except Refrigerator)
  • Clear balconies of plants, furniture, holiday lights, etc.
  • Close and lock all windows and doors!
  • Turn off all lights.

• December Graduates:
  • Complete a Housing Cancellation form through Manage My Housing.
  • Must check out by Sunday, December 14, 2025 at noon.

• After Closing:
  • Resident Director will complete a final walk through of all rooms/apartments. Damage charges are assessed by the Resident Director at this time.
  • Maintenance will enter rooms/apartments to complete repairs.
  • Custodial Care Team will enter vacant rooms for cleaning.
  • Preventative maintenance and custodial care may take place throughout campus during the break.

Spring 2026 Opening

Housing will open Friday, January 9th 2026 at 8am for the Spring 2026 semester. Check-in appointments will need to be made through Manage My Housing and will be available 2 weeks prior to move in.

Room Changes

• Fall semester room assignments carry over to the spring semester. Residents living on campus for the fall will remain assigned to the same room for the spring semester.
• All fall residents have signed a 9-month academic year contract (fall & spring semesters).
• Due to high occupancy we are limiting room changes and no further Fall room changes will be processed after November 10, for details check with your Resident Director.

Permission to Stay Over Break

Requests will be reviewed on a case by case basis, if approved you will have to move for the break to one of our designated spaces. ONLY STOPHEL will remain open for winter break housing.  For more details or to request to stay, email [email protected].

If approved, an additional charge will be applied to your account for residing on campus during the Winter Break period December 10, 2025 through January 9, 2026, a flat fee of $330.

Breaking Your Contract

(Housing Cancellation Request)

Read your housing contract carefully!

By default, all housing contracts are for the academic year (Fall and Spring semester). Our policy states:

“CANCELLATION (Resident):  Housing facilities are rented for the academic year beginning on the Commencement Date and ending on the Expiration Date. No Resident may withdraw from the housing except in case of extreme necessity and approved by the University. Cancellation of registration or academic suspension does not automatically release the Resident from the contract. Subletting by the Resident is not permitted. Students should submit their request to break their nine-month housing contract by filling out the "Housing Cancellation Request" form located through Manage My Housing. Residents who are permitted to break their housing contract will be subject to a fee.”

As discussed above, you will need to log into your Manage My Housing and submit a "Housing Cancellation Request" if you wish to submit a request to break your contract. If you are approved by our office to break your contract, in most cases a housing cancellation fee will still be assessed. If you have any questions, visit the Cancelling Your Housing section on the Room Assignment webpage. You may also call us so we can provide any additional information you may need to make an informed decision: 423-425-4304.