- Check-in Guidelines
Groups under 50 participants
Staff Available 24 hours a day and each group is assigned a Resident Director to help with logistics and planning. Check Ins and Check Outs will be completed by housing staff who will be available for two hours on check in/out day.
Groups Over 51 participants
Staff Available 24 hours a day and each group is assigned a Resident Director to help with logistics and planning. Check Ins and Check Outs: Completed by housing staff:
- 51-150 participants: staff available for two hours on check in/out day
- 151+participants: staff available for four hours on check in/out day (hours determined by each group’s needs)
If additional times are needed for early arrivals, late arrivals, early departures or late departures, then an administrative fee will be charged to the camp/conference
- Check Ins and Check Outs: Completed by conference/camp coordinator
- Housing will provide you the keys and apartment number at least 24 hours prior to camp/conference.
- Reservation Counts & Charges
When considering your housing numbers, please make sure your numbers include participants, coaches/chaperones (spouse and children of coaches) and staff. Children under the age of 13 are not permitted to stay in on-campus housing. The housing options below are subject to change, based on renovation projects and budgetary concerns.
Charges are per night per person. Reservations for groups are based on the total consecutive number of nights, from when the key is picked up and participant is checked in to the day the key is returned and the participant checks out.
- Chaperone Requirements
Supervision Needed. The following chaperone coverage should be provided:
*Children under the age of 13 are not permitted to stay in on-campus housing.
One adult per 25 students, minors 13-17 years old is required. These chaperones will act as the liaison between the Conference Housing Staff in the event of discipline, noise or destructive behavior. At least one week prior to the camps arrival, group should provide a list of names of those adults who will be staying on campus. If groups are not able to provide adequate supervision, then Housing will hire Campus Security or an outside security agency to monitor the group between the hours of 5 p.m. and 8 a.m. Camp/Conference group will be charged the cost and an additional 5 percent.
- Minors On Campus
Groups with participants between the ages 13-17 will need to complete the License for Use of University Property for Program Involving Minors form before rooms can be blocked for your group.
- Building Access Swipe Cards
- Cards will be signed out to a specific guest.
- Cards will be returned and signed back in immediately after check-out.
- Cards will only be assigned and distributed to adult chaperones/guests only.
- Minors will not be issued access cards.
- Packing Suggestions
As you prepare your group for check-in, there are a few things you should consider when telling them what they will need to bring.
Each room is air-conditioned and equipped with extra-long or full-size beds, dressers, desks and chairs.
Here is a list of items that you should find useful in making your stay enjoyable as well as comfortable.
Linens: Pack sheets, blanket/comforter, pillow, towels and toiletries.
Other items: Alarm clock, hangers and a clothes iron.
Each apartment and room has ethernet and wireless internet.
Laundry: detergent and dryer sheets.
Click here to review Housing and University Policies
- Other Campus Arrangements
We can assist with coordinating across campus:
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