Unless indicated, all forms must be printed, completed and submitted to the Records Office.  All forms may be faxed or scanned and emailed except the Authorization to Disclose Information (FERPA) form.  Our fax number is 423-425-2172.  Our email address is

If you've already submitted an online form click here to check the status of that form or print completed forms.

Transcripts and Enrollment Verification

  • Transcript Request: Transcripts are now ordered and processed through the National Student Clearinghouse. Please click here for more information on how to order and receive your transcript.
  • Enrollment Verification: This form has recently been updated to be submitted via electronic signature and submission until the first week of the semester.  After the first week, enrollment is verified by the National Student Clearinghouse.
  • Letter of Academic Standing: also known as a "transient letter". This form has recently been updated to be submitted via electronic signature and submission. Please log in when prompted and continue to the electronic form. 

General Academic Forms

  • Program/Minor/Catalog Year Change Request- This process is all electronic and is submitted to the Records Office for processing once a student completes it.  It can take up to 5 business days for the change to show in the student's MyMocsNet and MyMocsDegree. 
  • Individual Studies Contract: this form must be processed and submitted to the Records Office by the registration drop/add deadline of each term.
  • Registration and Drop/Add Form: this form is for circumstances which prompt a need for manual registrations ONLY and should be submitted to the Records Office by the appropriate registration drop/add deadline of each term.
    • All closed classes, pre-requisites, and co-requisites require online department head approval prior to registration.

Graduation Forms

  • Students (Undergraduate & Graduate) applying for graduation beginning with May 2016 graduation must apply online.
    • The Application for Graduation is located in MyMocsNet on the Academics Tab

      Applications must be submitted online by the following dates:
      Spring Graduation     October 15th
      Summer Awarding     March 15th
      Fall Graduation           June 15th

      After the deadline date, late applications may be submitted. A $50 late fee will be assessed. No late applications will be accepted after the following dates:
      Spring Graduation     March 30th
      Summer Awarding     June 30th
      Fall Graduation          October 31st

    • Students are eligible to participate in graduation ceremonies upon completion of all requirements for the degree. Students with extenuating circumstances may request to participate in a graduation ceremony other than the ceremony that is compatible with the semester in which degree requirements are completed by submitting the Request to Walk form. Students participating in the graduation ceremonies will not receive the degree until they have fulfilled all degree requirements. Students receiving degrees in August may walk in May or December. The request form along with specific participation guidelines are found here.

      Students who subsequently finish all graduation requirements after the degree conferral date will be awarded their degree at the following degree conferral date. 

  • Diploma Mailing Request: For previous UTC graduates whose diplomas have not yet been picked up or mailed, please this electronic form. 
    • Diplomas will be delivered to the Records Office approximately 8 weeks after graduation. Graduates will be sent an email to their UTC account when they have arrived and students will have 2 weeks to come by the Records Office to pick up their diploma. Students must bring a photo ID with them and have no holds on their account (see below for more information on holds).

      After 2 weeks all remaining diplomas will be mailed out to the address listed on their graduation application. If this address changes after the application is submitted, please notify the Records Office at

  • Request to Walk in Commencement: If you are requesting to walk in a Commencement ceremony that is not compatible with the semester in which you are completing your requirements for you degree (Ex: Finishing your requirements in Summer semester, but desire to walk in May or December Commencement), please complete this form. You will receive a confirmation or rejection e-mail to your UTC e-mail account.

Petitions and Appeals

  • Undergraduate Student Petition: this form will serve as a request for the following:
    • Excess Hours, Substitution of Course, Waiver of Course
    • Exception to Last 24 Hr Residency Requirement, Exception to 60/64 Hr Residency Requirement
    • Waiver of Course
    • Extension of Incomplete are entered by the instructor through the Change of Grade process in Sharepoint
    • Undergraduate Major and Minor Course Substitution Petitions are entered by the faculty/advisor via MyMocsDegree

  • General Education Petition: this form will serve as a request to substitute General Education requirements from other institutions.
  • Request for an Exception to the Withdrawal Deadline: this new online form must be accompanied by a personal statement by the student, and detailed supporting documentation. This form requires a valid UTC ID login. If you no longer have an active UTC account, please email for further information. For standard withdrawals (NOT exceptions), please refer to the Withdrawal Process.
  • Appeal From Suspension or Dismissal: this new online appeal must be submitted no later than one week prior to the beginning of classes for each term.
  • Application for Academic Forgiveness

Other Important Forms

  • Information Update: This form has recently been updated to be submitted via electronic signature and submission. Please log in when prompted and continue to the electronic form. Name changes, Date of Birth corrections, and Social Security Number corrections require supporting documentation. Address and phone number changes must be made via your MyMocsNet account.

**We are currently in the process of implementing the use of preferred first name on campus. You may now request to use a preferred first name. A preferred first name is a name that you wish to be known by on campus. Please click here to verify and update your preferred first name. Preferred first names are limited to alphabetical characters, apostrophes, periods, and hyphens.**