Forms

Unless indicated, all forms must be printed, completed and submitted to the Records Office.  All forms may be faxed or scanned and emailed except the Authorization to Disclose Information (FERPA) form.  Our fax number is 423-425-2172.  Our email address is records@utc.edu.

If you've already submitted an online form click here to check the status of that form or print completed forms.

Transcripts and Enrollment Verification

  • Transcript Request: Transcripts are now ordered and processed through the National Student Clearinghouse. Please click here for more information on how to order and receive your transcript.
  • Enrollment Verification: This form has recently been updated to be submitted via electronic signature and submission until the first week of the semester.  After the first week, enrollment is verified by the National Student Clearinghouse.
  • Letter of Academic Standing: also known as a "transient letter". This form has recently been updated to be submitted via electronic signature and submission. Please log in when prompted and continue to the electronic form.

General Academic Forms

  • Program/Minor/Catalog Year Change Request- This form is now all electronic and is submitted to the Records Office for processing once a student completes it. Please log in when prompted and continue to the electronic form. It can take up to 5 business days for the change to show in the student's MyMocsNet and MyMocsDegree. Newly admitted students need to change their major with Admissions (students who haven't attended orientation yet).
  • Individual Studies Contract: this form must be processed and submitted to the Records Office by the registration drop/add deadline of each term.
  • Registration and Drop/Add Form: this form is for circumstances which prompt a need for manual registrations ONLY and should be submitted to the Records Office by the appropriate registration drop/add deadline of each term.

Graduation Forms

  • Students (Undergraduate & Graduate) applying for graduation beginning with May 2016 graduation must apply online.
    • The Application for Graduation is located in MyMocsNet on the Academics Tab

      Applications must be submitted online by the following dates:
      Spring Graduation     October 15th
      Summer Awarding     March 15th
      Fall Graduation           June 15th

      After the deadline date, late applications may be submitted. A $50 late fee will be assessed. No late applications will be accepted after the following dates:
      Spring Graduation     April 1st
      Summer Awarding     July 5th
      Fall Graduation          November 1st

  • Diploma Mailing Request: Prior to your graduation, please update your permanent address in MyMocsNet with the address you expect to live at 6-8 weeks following graduation. If you are submitting a request AFTER your graduation, please submit your request online.

  • Request to Walk in Commencement: If you are requesting to walk in a Commencement ceremony that is not compatible with the semester in which you are completing your requirements for you degree (Ex: Finishing your requirements in Summer semester, but desire to walk in May or Decemember Commencement), please complete this form. You will receive a confirmation or rejection e-mail to your UTC e-mail account.

Petitions and Appeals

  • Undergraduate Student Petition: this form will serve as a request for the following:
    • Excess Hours, Substitution of Course, Waiver of Course
    • Exception to Last 24 Hr Residency Requirement, Exception to 60/64 Hr Residency Requirement
    • Waiver of Course
    • Extension of Incomplete are entered by the instructor through the Change of Grade process in Sharepoint
    • Undergraduate Major and Minor Course Substitution Petitions are entered by the faculty/advisor via MyMocsDegree

  • General Education Petition: this form will serve as a request to substitute General Education requirements from other institutions.
  • Request for an Exception to the Withdrawal Deadline:this form must be accompanied by faculty signatures, a personal statement by the student, and detailed supporting documentation. For standard withdrawals (NOT exceptions), please refer to the Withdrawal Process.
  • Appeal From Suspension or Dismissal: this appeal must be submitted no later than one week prior to the beginning of classes for each term.
  • Application for Academic Forgiveness

Other Important Forms

  • Information Update: This form has recently been updated to be submitted via electronic signature and submission. Please log in when prompted and continue to the electronic form. Name changes, Date of Birth corrections, and Social Security Number corrections require supporting documentation. Address and phone number changes must be made via your MyMocsNet account.
  • Request to Withhold Directory Information: this form will remove or reinstate access to Directory Information.  Withholding of Directory Information includes Enrollment and Degree Verification.
  • Authorization to Disclose Information (FERPA): this form must be notarized and may not be faxed.  Our office must acquire the original signature.