Human Resources Forms

• 2025 Benefits Enrollment Change Form
• 2025 Insurance Cancel Request Application
• 2025 HSA Payroll Deduction Form
• 2025 FSA Election Form

• 2025 New Hire Guide
• Dependent Eligibility Documents
• 2025 Health Plan Benefit Comparison
• 2025 Health Plan Premiums

• 2025 Required Insurance Forms
• 2025 Optional Insurance Forms
• Notice of Election ORP or TCRS form
• ORP Distribution Form

• 403(b) Enrollment Salary Reduction Form
• ORP Distribution Form

• Family Medical Leave Request Form
• Paid Parental Leave Request Form
• UTC Medical Certification

• Employee Fee Waiver E-Form (UTC Only)
• Employee Fee Waiver fillable pdf (UTC Only)
• Employee attending UTK or other UT institution
• Employee attending Chattanooga State or other Board of Regents School
• Fee Discount for Spouse/Dependent Child of current employee
• Fee Discount for Spouse/Dependent Child of retiree or deceased employee
• Employee Graduate Fee Waiver (Job Related Tuition Waiver Form) Staff who are classified as graduate level students taking courses required by their employer or to maintain or improve skills needed in their present job are exempt from taxation.  This form requires both the signature of the employee and the department head.  Once the form has been completed, return the form to the University Wide Payroll Office at P115 Andy Holt Tower, Knoxville TN, 37996 or email it to [email protected].

Position Descriptions                                                                                     

Supervisors should complete the following forms when reorganizing departments, creating new positions, revising position descriptions or submitting positions for revaluation of current classification and compensation:

• Classification Request Form
• Position Description Form

Once these forms are submitted, Total Compensation Team members will review all materials and available data necessary to conduct external market and internal equity classification and compensation analyses. The review process is intended to be collaborative between HR team members and supervisors, and may require meetings to discuss the details of submitted materials to best inform the HR recommendation regarding the appropriate classification and compensation for each position.

Classification requests will be completed within ten (10) business days of submission.

Biweekly (non-exempt, hourly employees)

Biweekly pdf (fillable with electronic signature)

Monthly (exempt employees)

Monthly pdf (fillable with electronic signatures)

*Fillable pdf forms must be saved and opened in Adobe to utilize the electronic signature functions.

Chancellor's Blue Ribbon Award

• Nominate non-faculty staff who have served his/her customers with special distinction.

Annual Performance Review Forms

• Online Performance Review (OPR)

Optional Forms:

• Self-Evaluation (PDF)
• Performance Report and Development Proposal (PDF)
• Supervisory/Management Addendum (PDF)
• Peer/360-Degree Review (PDF)
• Performance Standards/Goals & Objectives (PDF)
• Individual Development Plan (PDF)
• Performance Improvement Plan (PDF)

Probationary Performance Review Forms

• Probationary Period Performance Review (PDF)

• Bi-Weekly Deduction Schedule
• Electronic Direct Deposit Form
• Extra Service Pay Form
  • Extra Service Pay Procedure
• Foreign National Independent / Contractor / Guest Traveler Payment Form
• Occasional / Sporadic Pay

(Please submit all documents together)

• Initial Hire/Rehire
• Electronic Form I-9
• Personal Data
• W-4 Withholding Certificate
• Background Check Release
• Electronic Direct Deposit (voided check or document from financial institution is required)
  • Duo Two-Factor Authentication is required for Direct Deposit:  ENROLL IN DUO

New Hire Packet:

• PRINT ALL FORMS (Includes Electronic Form I-9 and Electronic Direct Deposit) 

Request Access to Electronic I-9 System              

(Please submit all documents together)

• Initial Hire/Rehire
• Electronic Form I-9
• Personal Data
• W-4 Withholding Certificate
• Certification of English Language Competency
• Electronic Direct Deposit (voided check or document from financial institution is required)
  • Duo Two-Factor Authentication is required for Direct Deposit:  ENROLL IN DUO
• Candidate CV/Resume

NOTE: It is no longer necessary to submit a background check consent form for adjunct faculty. Please submit candidate CV/resume with contact information, and HR will send the candidate an e-mail with instructions for completing an electronic consent for background check.

New Hire Packet

• PRINT ALL FORMS (Includes Electronic Form I-9 and Electronic Direct Deposit) 

Request Access to Electronic I-9 System               

Determining Benefits Eligibility of Adjunct Faculty (pdf)

(Please submit all documents together)

• Initial Hire/Rehire
• Student Hire Short Form (Only if student has never worked for a UT school)
• Personal Data
• Electronic Form I-9
• W-4 Withholding Certificate
• Electronic Direct Deposit (voided check or document from financial institution is required)
  • Duo Two-Factor Authentication is Required for Direct Deposit:  ENROLL IN DUO

New Hire Packet

• PRINT ALL FORMS (Includes Electronic Form I-9 and Electronic Direct Deposit)

Request Access to Electronic I-9 System              

In accordance with UT Policy HR0143 - Recruiting, every position vacancy will be listed with the appropriate human resources office. The human resources officer, or their designee, should approve any exceptional circumstances that preclude the listing of a job vacancy.

Requests for search exemptions are reviewed on a case-by-case basis, and may be requested via the following forms:

Staff Search Exemption Request

Faculty Search Exemption Request

Questions regarding search exemptions may be directed to Angela Wharton, Director of Recruitment and HR Operations, at [email protected]. 

• Background Check Release with Fax Cover Sheet
• Faculty: Certification of English Language Competency
• Faculty: Lawful Permanent Residency Form for Tenure Track Faculty Positions
• Retiree: TCRS Temporary Employment Report Form (Faculty or staff who have retired and been rehired at the University)