Human Resources Forms

(Please submit all documents together)

• Initial Hire/Rehire (New Employee) or Personnel Change e-form (Existing Employee)
• Electronic Form I-9 
• Personal Data
• 2023 W-4 Withholding Certificate
• Background Check Release
• Electronic Direct Deposit (voided check or document from financial institution is required)
  • Duo Two-Factor Authentication is required for Direct Deposit:  ENROLL IN DUO

New Hire Packet:

• PRINT ALL FORMS (Includes Electronic Form I-9 and Electronic Direct Deposit) 

Request Access to Electronic I-9 System              

(Please submit all documents together)

• Initial Hire/Rehire (New Employee) or Personnel Change e-form (Existing Employee)
• Electronic Form I-9
• Personal Data
• 2023 W-4 Withholding Certificate
• Certification of English Language Competency
• Electronic Direct Deposit (voided check or document from financial institution is required)
  • Duo Two-Factor Authentication is required for Direct Deposit:  ENROLL IN DUO
• Candidate CV/Resume

NOTE: It is no longer necessary to submit a background check consent form for adjunct faculty. Please submit candidate CV/resume with contact information, and HR will send the candidate an e-mail with instructions for completing an electronic consent for background check.

New Hire Packet

• PRINT ALL FORMS (Includes Electronic Form I-9 and Electronic Direct Deposit) 

Request Access to Electronic I-9 System               

Determining Benefits Eligibility of Adjunct Faculty (pdf)

(Please submit all documents together)

• Student Hire E-Form:  The new Student E-Form, IRIS transaction ZHR_STUDENT_HIRE, is designed to offer a streamlined process for onboarding undergraduate student workers/rehires in the IRIS system. The new functionality allows the user to input the necessary information and allows attachments for documentation.
  • Initial Hire/Rehire (New Student Employee - paper form)
  • Personnel Change e-form (Existing Student Employee - add or remove a position)
  • Student Hire Short Form (Only if student has never worked for a UT school)
• Personal Data
• Electronic Form I-9 
• 2023 W-4 Withholding Certificate
• Electronic Direct Deposit (voided check or document from financial institution is required)
  • Duo Two-Factor Authentication is Required for Direct Deposit:  ENROLL IN DUO

New Hire Packet

• PRINT ALL FORMS (Includes Electronic Form I-9 and Electronic Direct Deposit)

Request Access to Electronic I-9 System              

• Background Check Release with Fax Cover Sheet
• Faculty: Certification of English Language Competency
• Faculty: Lawful Permanent Residency Form for Tenure Track Faculty Positions
• Retiree: TCRS Temporary Employment Report Form (Faculty or staff who have retired and been rehired at the University)

• Employee Fee Waiver E-Form (UTC Only)
• Employee Fee Waiver fillable pdf (UTC Only)
• Employee attending UTK or other UT institution
• Employee attending Chattanooga State or other Board of Regents School
• Fee Discount for Spouse/Dependent Child of current employee
• Fee Discount for Spouse/Dependent Child of retiree or deceased employee
• Employee Graduate Fee Waiver (Job Related Tuition Waiver Form) Staff who are classified as graduate level students taking courses required by their employer or to maintain or improve skills needed in their present job are exempt from taxation.  This form requires both the signature of the employee and the department head.  Once the form has been completed, return the form to the University Wide Payroll Office at P115 Andy Holt Tower, Knoxville TN, 37996 or email it to [email protected].

• Electronic Direct Deposit Form
• Extra Service Pay Form
  • Extra Service Pay Procedure
• Occasional / Sporadic Pay
• Foreign National Independent / Contractor / Guest Traveler Payment Form

Position Descriptions                                                                                     

Supervisors should complete the following forms when reorganizing departments, creating new positions, revising position descriptions or submitting positions for revaluation of current classification and compensation:

• Classification Request Form
• Position Description Form

Once these forms are submitted, Total Compensation Team members will review all materials and available data necessary to conduct external market and internal equity classification and compensation analyses. The review process is intended to be collaborative between HR team members and supervisors, and may require meetings to discuss the details of submitted materials to best inform the HR recommendation regarding the appropriate classification and compensation for each position.

Classification requests will be completed within ten (10) business days of submission.

Biweekly (non-exempt, hourly employees)

Biweekly pdf (fillable with electronic signature)

Monthly (exempt employees)

Monthly pdf (fillable with electronic signatures)

*Fillable pdf forms must be saved and opened in Adobe to utilize the electronic signature functions.

Chancellor's Blue Ribbon Award

• Nominate non-faculty staff who have served his/her customers with special distinction.

(See Performance Management for procedural information)

• Goals and Objectives Form
• Individual Development Plan Form
• Peer 360-Degree Review Form
• Performance Improvement Plan Form
• Performance Review Summary Supervisor/Management Addendum Form
• Performance Review Instruction Form
• Performance Review Summary Form
• Self-Evaluation Form
• Staff Performance Report and Development Proposal Form

Probationary Period Performance Review