HR Procedures

Recruitment and Hiring

Hiring Regular, Exempt Staff

Overview of Regular, Exempt Staff Recruitment Process

Hiring Regular, Non-Exempt Staff

Overview of Regular, Non-Exempt Staff Recruitment Process

Hiring Regular Faculty

Overview of Regular Faculty Recruitment Process

• Interfolio Faculty Search Committee Member Training
• Interfolio Faculty Search Committee Manager Training

Hiring Adjunct Faculty

Hiring Process for Adjunct Faculty

• How to Create Adjunct Faculty Position in DASH
• How to Hire Adjunct Faculty in DASH

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• Request Background Check

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• Equifax Electronic I-9 Process
• QR Code for Section 1 of the Electronic I-9

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Determining Benefits Eligibility of Adjunct Faculty

Hiring Students, Graduate Assistants, and Temporary Employees

Hiring Process for Student, Graduate Assistant, and Temporary Employees

• How to Create Student, Graduate Assistant or Temporary Position in DASH
• How to Hire Student, Graduate Assistant or Temporary Employee in DASH

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• Request Background Check

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• Equifax Electronic I-9 Process
• QR Code for Section 1 of the Electronic I-9

Search Exemption Requests

In accordance with UT Policy HR0143 - Recruiting, every position vacancy will be listed with the appropriate human resources office. The human resources officer, or their designee, should approve any exceptional circumstances that preclude the listing of a job vacancy.

Requests for search exemptions are reviewed on a case-by-case basis, and may be requested via the following forms:

Staff Search Exemption Request

Faculty Search Exemption Request

Questions regarding search exemptions may be directed to Angela Wharton, Director of Recruitment and HR Operations, at [email protected]. 

Equifax Electronic I-9

Employment at the University of Tennessee at Chattanooga is contingent upon documentation of citizenship and/or work authorization, as required by the Immigration Reform and Control Act of 1986. 

UTC utilizes an electronic I-9 process through Equifax.

Requesting Access to Equifax System

All UTC employees that have responsibility for completing Section 2 of Form I-9 will need Equifax system access. To request Equifax access, please e-mail [email protected] and provide the following:

• Name
• UTCID
• Office Phone #

Equifax I-9 Instructions

Section 1 of Form I-9:  Must be completed by the new employee on or before their first day of work. 

QR Code for Section 1 of the Electronic I-9

Hiring departments must view and verify the original and unexpired eligibility supporting documents and complete Section 2 of Form I-9 within 3 business days of the employee’s start date

Section 2 of Form I-9: Hiring Departments may access Section 2 of Form I-9 using the Equifax button under “Employee Tools” on the HR Homepage or via the following link: 

Equifax Login

1. Click on “Search for Employees”
2. Enter employee Social Security Number (SSN) and click search 
3. Location – Select “UT Chattanooga”
4. View and make copies of new employee’s original, unexpired supporting documents
5. Complete and electronically sign Section 2
6. Attach the new employee’s supporting documents

Please contact [email protected] or (423) 425-4221 if you have questions regarding the electronic I-9.

Reference Checks

• Reference Check Guidelines
• Reference Check Form

Employee Termination / Offboarding Procedures

To initiate the employee termination and offboarding process, please submit the following:

• E-Termination in DASH
• Employee Offboarding Form

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Employee Termination and Offboarding Procedures

Benefits Information for Exiting Employees