Overview of Recruitment Process
Regular Exempt Staff

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Step 1: Request Recruitment
Hiring Department

Academic Affairs Only:
- Submits Academic Affairs Recruitment Approval Workflow for Provost approval
All Hiring Departments:
- Submits position request (ZPPOSITION000) in IRIS for existing positions
- If creating new position or making changes to an existing position description, please submit a Classification Request Form
- Once position request is fully approved in IRIS, HR receives auto-notification to begin recruitment

Step 2: Post and Recruit
HR Specialist

Sends draft job posting to hiring department for review and approval
Upon finalization, posts position in Taleo
After 10-day minimum posting period, releases all candidates for search committee consideration

Step 3: Search Plan Discussion
EOA

Schedules meeting with search committee chair, hiring manager and search assistant to review search process and discuss recruitment strategy
Verifies all search committee members have completed required training and grants search committee access to candidate pool in Taleo
Creates shared Search Progress Folder in OneDrive and grants access to Hiring Manager, Search Committee Chair, and Search Assistant including:
- Search process overview
- Search resources and guides
- Search documentation templates (rubrics, evaluation tools, etc.)
- Search Progress Form

Step 4: Application Review
Search Committee

Reviews candidate pool utilizing application rubrics
Identifies primary/secondary interview pools
Submits completed application rubrics (score sheets) for EOA review prior to scheduling interviews

Step 5: Review of Search Documentation
EOA

Reviews completed application rubrics
Updates Search Progress Form with primary/secondary candidate pools and candidate EEO summary data

Step 6: Interviews
Search Committee

Search Committee conducts initial and final rounds of interviews
Search Committee Chair identifies finalists on Search Progress Form
Following final round of interviews, Search Committee Chair uploads candidate evaluations to Search Folder and notifies Department Head and EOA

Step 7: Search Finalization
EOA / Hiring Manager

Hiring Manager (or designee) completes reference checks
- Reference Check Guidelines
- Reference Check Form
Hiring Manager determines successful candidate and completes Search Progress Form with selection decision for EOA review/approval
Academic Affairs Only: Department Head submits Staff Appointment Letter Request to Academic Affairs

Step 8: Background Check / Offer Approval
HR Specialist

Submits job offer workflow in IRIS
Notifies Hiring Manager of approval to extend verbal offer with background check contingency language

Step 9: Extend Offer
Hiring Manager

Extends verbal offer with background check contingency language; and notifies HR of candidate acceptance and start date
Hiring Manager, Search Committee Chair, or Search Assistant rejects unsuccessful candidates in Taleo

Step 10: Appointment Letter / Hire
HR Specialist

Sends new employee welcome e-mail with appointment letter and first day information regarding New Employee Orientation

Step 11: New Employee Onboarding
Supervisor and New Employee

Human Resources