University Conflict of Interest Disclosure
The University’s GE0002 – Conflicts of Interest & Commitment policy requires employees to file a disclosure of outside interests and activities to help the University identify and manage conflicts between an employee’s outside interests and his or her University responsibilities.
The Conflict of Interest (COI) form collects information regarding employee’s outside activities, interests, commitments, compensation, and foreign relationships. Collecting this data enables the University to enhance our assistance to individuals and more efficiently address federal reporting requirements.
Who is required to submit an COI form?
- All regular (benefits-eligible) faculty and staff
- All temporary adjunct faculty and staff
- All Graduate Teaching Assistant (GTA), Graduate Research Assistant (GRA) and Graduate Assistant position holders
Exclusions to the COI form requirement exist only for seasonal employees, event staff, undergraduate students, and students enrolled in graduate school holding student worker (non-GA) positions.
When are employees required to complete an COI form?
All employees outlined above as being covered by this policy must complete an COI form according to the schedules below, even if no activities exist to be disclosed.
- New University employees and current University employees in a new University position must complete the form and disclose outside activities within 30 days of their effective employment date.
- University employees and researchers must complete the form and disclose outside activities annually, and then again, prior to engaging in a new outside activity (but no later than 30 days after engagement).
- Researchers must complete the form and disclose outside activities prior to commencing a sponsored project.
How do I complete the COI form?
Employees that have not yet completed an COI form in 2025 must do so before December 19.
DASH Townhall: We encourage all employees to view the recording of the DASH Research COI Townhall held August 12, 2025. This virtual event provided an overview of how disclosers will access and navigate the new COI system.
Training resources are available to support the Discloser in completion of the form and the Supervisor in review of each form submission.
Discloser: Training resources for the Discloser can be found by visiting the DASH Conflict of Interest (COI) website, which includes the following demonstration modules:
- Learn about the Dash Research COI dashboard
- Submitting a Discloser
- Submitting a Pre-Approval Request
- Accessing the Help Center
After completing and submitting the COI form, it will be routed electronically to the employee’s supervisor before advancing for further review if warranted based on disclosures. Electronic workflow is based on established reporting relationships in DASH.
Supervisor: Training resources for the Supervisor can also be found by visiting the DASH Conflict of Interest (COI) website, which includes the following demonstration modules:
- Learn about the DASH Research COI dashboard
- Reviewing a Disclosure Certification
For full details regarding employee disclosure requirements, including types of activities that should be reported and penalties for non-compliance, please refer to the University’s GE0002 – Conflicts of Interest & Commitment policy.
Questions?
Additional Resources: Additional resources related to completion of the OID form and details of approval workflows can be found by visiting the DASH Conflict of Interest (COI) website.
DASH COI Form Technical Issues: You may submit a DASH Research Service Request to request assistance with troubleshooting issues with completion or submission of the form.
Policy Interpretation: Policy-related questions should be submitted to [email protected].