Overview of Recruitment Process
Regular Faculty

Step 1: Request Recruitment
Department Head / Search Committee Chair / Search Assistant

• Submits Academic Affairs Recruitment Approval Workflow for Provost approval              
• Submits position request (ZPPOSITION000) in IRIS
• Submits draft job posting for EOA review and finalization
• Identifies search committee and completes Search Committee Training (required every 2 years)

Step 2:  Post and Recruit
EOA

• Finalizes job posting and posts in Taleo
• Meets with Department Head, Search Committee Chair, and Search Assistant to review search process and discuss recruitment strategy
• Verifies that all search committee members have completed required training, and grants search committee access to candidate pool in Taleo
• Creates shared Search Folder in OneDrive and grants access to Department Head, Search Committee Chair, and Search Assistant including:
  • Search process overview
  • Search resources and guides
  • Search documentation templates (rubrics, evaluation tools, etc.)
  • Search Progress Form

Step 3:  Application Review
Search Committee

• Reviews candidate pool utilizing application rubrics
• Search Committee Chair submits completed application rubrics for EOA review prior to scheduling interviews

Step 4:  Review of Search Documentation
EOA

• Reviews completed application rubrics
• Updates Search Progress Form with Primary/Secondary candidate pools and candidate EEO summary data

Step 5:  Interviews
Search Committee

• Search Committee conducts initial and final rounds of interviews
• Search Committee Chair identifies finalists on Search Progress Form
• Following final round of interviews, Search Committee Chair uploads candidate evaluations to Search Folder and notifies Department Head and EOA

Step 6:  Search Finalization
EOA / Department Head

• Department Head (or designee) completes reference checks
  • Reference Check Guidelines
  • Reference Check Form
• Department Head determines successful candidate and completes Search Progress Form with selection decision for EOA review/approval
• Department Head submits completed Search Progress Form for EOA review/approval
• Department Head submits Faculty Appointment Letter Request to Academic Affairs
• HR Specialist notifies Department Head of approval to extend verbal offer with background check contingency language

Step 7:  Extend Offer
Department Head

• Extends verbal offer with background check contingency language; and notifies HR of candidate acceptance and start date
• Search Committee Chair or Search Assistant rejects unsuccessful candidates in Taleo

Step 8:  Appointment Letter / Hire
HR / Faculty Records

• HR submits job offer workflow in IRIS
• HR receives faculty appointment letter with Provost signature from Faculty Records
• HR sends new faculty welcome e-mail with appointment letter and New Faculty - First Day Information
• HR coordinates completion of new hire paperwork and benefits orientation
• Closes search in Taleo

Step 9:  New Faculty Onboarding
Department Head and New Faculty Member

• New Faculty Checklist
• Supervisor Checklist

Questions?

Charlene Ragland, Office of Equal Opportunity and Accessibility
(423) 425-5468

Rachel Riehle, Office of Human Resources
(423) 425-4190

Charlene Davenport, Faculty Records Office
(423) 425-5373