Employee Relations Committee

 

Table of Contents: | Purpose | Membership | Officers | Meetings & Minutes | Sub-Committees| 


 Purpose

The purpose of the Employee Relations Committee is to provide a direct channel of two-way communication between University administration and regular non-exempt employees for information and advisory purposes. The ERC will serve as a means for University administration to disseminate information concerning plans and programs affecting non-exempt University staff. It will also serve as a forum by which non-exempt employees can discuss issues of general concern to them.

ERC members may be called to serve on review panels to address formal employee grievances and will generally serve as employee advocates to promote a positive and productive work environment at UTC.


Membership and Duties:

Membership of the Committee shall consist of a representative and an alternate to be elected for each defined area of representation. All regular non-exempt employees, full-time and part-time, are eligible to vote. The Office of Human Resources will conduct elections during October of alternating years. The term of office for representatives and alternates will be two calendar years. To be eligible for election as a representative or alternate an employee must have at least one year of continuous service credit with the University. Individuals removed from the ERC due to non-attendance are not eligible for election the following two-year term. The qualified individual with the most votes in each defined area will be elected the area representative. The qualified individual with the next highest number of votes will be elected the area alternate; except that, when the defined area contains more than one building or department, the alternate will be the individual with the second highest number of votes who is in a building or department other than that of the area representative.

  1. Representative

    Works with the Director of Human Resources and ERC Chair to ensure proper representation of UTC's non-exempt employees. A representative and alternate will be elected for each defined area. A representative and/or an alternate from each area are expected to attend all scheduled meetings. Representatives may miss no more than four (4) regularly scheduled monthly meetings during a calendar year. A representative’s absence is excused if the alternate attends in their place. After the third unexcused absence the representative will receive a memo or e-mail from the ERC Chair with a copy to the Director of Human Resources; upon the fourth unexcused absence the representative shall be asked to resign and will be replaced by the alternate.

  2. Alternate

    Will attend meetings in the absence of the representative and is welcome to attend meetings with the representative. However, only one vote will be allowed from each area. The area representative will be the voting member, and the alternate will cast a vote in the representative's absence.  Groups with more than 25 members will have 2 alternates.

    When the alternate assumes the duties of the vacant representative, the Chair will appoint a new alternate for the remainder of the term; the new alternate would ordinarily be the individual on the original area ballot with the next highest number of votes.

  3. Ex-Officio Members

    The Director of Human Resources, the Chancellor, and retiring ERC Chair will serve as ex-officio members of the Employee Relations Committee. Human Resources will be responsible for composition and distribution of minutes to the representatives and alternates within five workdays before the next meeting and will collaborate with ERC Chair and Subcommittees in various administrative duties.

Representatives and Alternates for 2018-2019 Term

Chair: Anna Lane

Vice Chair: Melita Rector

Group 1: Arena; Athletics; Student Health
Representative: Anne Jay, Athletics
Alternate: Melissa Cate, Athletics 

Group 2: Parking; Safety & Risk Management; Auxiliary Services; Mocs Card; Public Safety
Representative: Kellie Karaky, Public Safety
Alternate: Kimberly Williams, Parking Services

Group 3: Vice Chancellor; Chancellor; Provost; Vice Provost; Budget & Finance; Procurement & Contract Services; Human Resources; Graduate School; Equity & Diversity; Faculty Records; Center for Global Education; Institutional Research; Research & Sponsored Programs; Communications and Marketing; Radio Station; URaCE (Undergraduate Research)
RepresentativeVickie Adkison, Faculty Records
Alternate: Jennifer Faires, Provost

Group 4: Admissions; Financial Aid & Scholarships; Records; Enrollment Services; Orientation; Mocs One Center; Vice Chancellor for Enrollment Management & Student Success
Representative: Sharon Thomas, Office of the Chancellor
Alternate: Nick McCampbell, Records Office

Group 5: Children's Center
Representative: Jean Walston, Battle Academy
Alternate: Kathy Lindsey, Brown Academy

Group 6: University Honors; Southeast Center for Arts in Education; Art; Theatre; Music; Fine Arts Center; English; Psychology; Center for Professional Development; Dean for Arts & Sciences
Representative: Sue Carroll, Fine Arts Center
Alternate: Ann Laster, Music

Group 7: Library; Advisement; Walker Center for Teaching and Learning
Representative: Anna Lane, SimCenter
Alternate: Deanna Cameron, Advisement

Group 8: Vice Chancellor for Student Affairs; Center for Career and Leadership Development; Counseling & Personal Development; University Center; Campus Recreation; Disability Resource Center; Center for Women and Gender Equity; Dean of Students
Representative: Pam Blevins, Student Affairs
Alternate: Melita Rector, Student Affairs

Group 9: Chemistry & Physics; Biology, Geology & Environmental Science; Modern & Classical Languages & Philosophy & Religion; Communication; Math; Sociology & Criminal Justice; College of Engineering & Computer Science; Sim Center 
Representative: Andrea Evans, College of Engineering & Computer Science
Alternate: Heather Heinlein, Math

Group 10: Dean for College of Business; Accounting; Management; Marketing & Entrepreneurship; Finance & Economics; Probasco Chair; History;  Military Science; Political Science
Representative: Sarah Wetherill, Dean for College of Business
Alternate: Laura Perryman, Library

Group 11: Repairs & Maintenance; Central Energy Plant; Facilities Planning & Management; Campus Services; Motor Pool; Building Services

Representative: Cathy Eppinger, Facilities Planning & Management

Alternate: Jonah Williams, Repairs & Maintenance

Group 12: Network Services; Telecommunications; IT Solutions Center; Computer Center; Information Technology
Representative: Mark Stotts, Telecommunications

Alternate: Jarred Chambers, Information Technology

Group 13: Dean for the College of Health, Education & Professional Studies (CHEPS); School of Education; School of Professional Studies; Upward Bound; Gear UP; Upward Bound Math/Science; Educational Opportunity Center; Center for Career Education; Talent Search; Student Support Services; Challenger Center; Integrated Studies; Nursing; Physical Therapy; Health & Human Performance

Representative: Debbie Giles, Physical Therapy

Group 14: Accounting Services; Bursar
Representative: Shirley Hatfield, Bursar
Alternate: Sheila Cagle, Accounting Services

Group 15: Housing & Residence Life
Representative: Jean Betters

Alternate: Jared Story


Officers:

  1. Officers

    a. Chair: Will serve as liaison to the Director of Human Resources; will collaborate with the Director of Human Resources in determining meeting agendas, presiding over meetings, appointing subcommittees and filling vacancies; will attend system-wide Employee Relations Board meetings.
    b. Vice-Chair: Is responsible for general correspondence for the committee; will take minutes when necessary; will assume the duties of the Chair in his/her absence; will assist the chair with various duties as necessary.

  2. Election of Officers

    a. Nomination and election of officers will be held at the January meeting.
    b. Nominations for officers will be received from the floor at the January meeting. ERC members submitting nominations should ascertain in advance of the meeting that their nominee is willing and eligible to serve. Nominations will not be accepted without confirmation that the nominee is willing and eligible to serve. Election by ballot will immediately follow nominations.
    c. To be eligible to serve as Chair or Vice-Chair, a candidate must currently be serving as an ERC representative or alternate and must have served continuously for at least one year as an ERC representative or alternate within the ten years prior to the date of election.
    d. New term of office will begin immediately after election.
    e. Officers will serve for a two-year term.
    f. Officers are eligible to serve for no more than two consecutive terms in the same capacity but may be reelected to another office.

Meetings:

  1. Monthly meetings will be held on the third Thursday of each month, unless otherwise indicated. As scheduling and time permit, the Director of Human Resources may arrange informational and training programs for which interest has been expressed by the ERC.
  2. Monthly meetings are also utilized by the Director of Human Resources to solicit and disseminate information of general interest to non-exempt employees.
  3. To appear on the agenda, business items should be submitted to the Chair or the Director of Human Resources within three days of the ERC meeting. Any other items may be subject to deferral to future meetings.

Meeting Minutes for 2018-2019 Term

2019

January / February / March / April / May / June / July / August (no meeting) / September / October / November / December

2018

January / February / March / April / May / June / July / August (no meeting) / September / October / November / December (no meeting) 

Meeting Minutes Archived:

2017

January / February / March / April / May / June / July / August (no meeting) / September / October / November / December (no meeting)

2016

January / February / March / April / May / June / July / August (no meeting) / September / October / November / December (no meeting) 


 Sub-committees:

The ERC may establish sub-committees to study various issues or to make recommendations on items of concern. Membership of sub-committees is not limited to ERC representatives and alternates and is voluntary.

rev September 9, 2005