Employee Relations Committee
Table of Contents: | Purpose | Membership | Officers | Meetings Minutes | Sub-Committees
Purpose
The purpose of the Employee Relations Committee is to provide a direct channel of two-way communication between University administration and regular non-exempt employees for information and advisory purposes. The ERC will serve as a means for University administration to disseminate information concerning plans and programs affecting non-exempt University staff. It will also serve as a forum by which non-exempt employees can discuss issues of general concern to them.ERC members may be called to serve on review panels to address formal employee grievances and will generally serve as employee advocates to promote a positive and productive work environment at UTC.
Membership and Duties:
Membership of the Committee shall consist of a representative and an alternate to be elected for each defined area of representation. All regular non-exempt employees, full-time and part-time, are eligible to vote. The Office of Human Resources will conduct elections during October of alternating years. The term of office for representatives and alternates will be two calendar years. To be eligible for election as a representative or alternate an employee must have at least one year of continuous service credit with the University. Individuals removed from the ERC due to non-attendance are not eligible for election the following two-year term. The qualified individual with the most votes in each defined area will be elected the area representative. The qualified individual with the next highest number of votes will be elected the area alternate; except that, when the defined area contains more than one building or department, the alternate will be the individual with the second highest number of votes who is in a building or department other than that of the area representative.
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Representative
Works with the Director of Human Resources and ERC Chair to ensure proper representation of UTC's non-exempt employees. A representative and alternate will be elected for each defined area. A representative and/or an alternate from each area are expected to attend all scheduled meetings. Representatives may miss no more than four (4) regularly scheduled monthly meetings during a calendar year. A representative’s absence is excused if the alternate attends in their place. After the third unexcused absence the representative will receive a memo or e-mail from the ERC Chair with a copy to the Director of Human Resources; upon the fourth unexcused absence the representative shall be asked to resign and will be replaced by the alternate. Groups with more than 70 members will have 2 representatives. -
Alternate
Will attend meetings in the absence of the representative and is welcome to attend meetings with the representative. However, only one vote will be allowed from each area. The area representative will be the voting member, and the alternate will cast a vote in the representative's absence. Groups with more than 25 members will have 2 alternates.
When the alternate assumes the duties of the vacant representative, the Chair will appoint a new alternate for the remainder of the term; the new alternate would ordinarily be the individual on the original area ballot with the next highest number of votes. -
Ex-Officio Members
The Director of Human Resources, the Chancellor, and retiring ERC Chair will serve as ex-officio members of the Employee Relations Committee. Human Resources will be responsible for composition and distribution of minutes to the representatives and alternates within five workdays before the next meeting and will collaborate with ERC Chair and Subcommittees in various administrative duties.
Representatives and Alternates for 2022-2023 Term
Chair: Melita Rector
Vice Chair: Mark Stotts
Group 1: Arena; Athletics
Representative: Sharon Thomas, Arena
Alternate:
Group 2: Parking; Safety & Risk Management; Auxiliary Services; Public Safety
Representative: Matt Holzmacher, UTC Police Administrative Services
Alternate: Marion Perkins, UTC Police Administrative Services & Rebecca Tolbert, UTC Police Patrol Services
Group 3: Vice Chancellor; Chancellor; Provost; Vice Provost; Budget & Finance; Procurement & Contract Services; Human Resources; Graduate School; Equity & Inclusion; Faculty Records; Center for Global Education; Institutional Research; Research & Sponsored Programs; Communications & Marketing; Radio Station; URaCE (Undergraduate Research)
Representative: Melita Rector, Budget & Finance
Alternate: Terri Bearbower, Research & Sponsored Programs
Group 4: Admissions; Financial Aid & Scholarships; Records; Registrar; Enrollment Services; Orientation; Mocs One Center; Counseling Center; Vice Chancellor for Enrollment Management & Student Affairs
Representative: Monica Watson, Counseling Center
Alternate:
Group 5: Children's Center
Representative: Katherine Lindsey
Alternate: Rachel Griffin
Group 6: Honors College; Southeast Center for Arts in Education; Art; Theatre; Music; Fine Arts Center; English; Psychology; Center for Professional Education; Dean for Arts & Sciences
Representative: Ann Laster, Theatre
Alternate: Diane Perkins, Center for Professional Education
Group 7: Library; Advisement; Walker Center for Teaching and Learning
Representative: Evie Deal, Library IT
Alternate: Albert Salatka, Library Acquisitions & Content Management
Group 8: Center for Career & Leadership Development; University Center; Campus Recreation; Disability Resource Center; Center for Women & Gender Equity; Dean of Students; Student Health; Vice Chancellor for Enrollment Management & Student Affairs
Representative: Laneeta Derrick, Center for Women & Gender Equity
Alternate: Mandy McAllister, Student & Family Engagement
Group 9: Chemistry & Physics; Biology, Geology & Environmental Science; Modern & Classical Languages and Philosophy & Religion; Communication; Mathematics; Sociology & Criminal Justice; College of Engineering & Computer Science; SimCenter; Center for Urban Informatics and Progress; IGS
Representative: Heather Heinlein, Mathematics
Alternate: Kim Sapp, SimCenter
Group 10: Dean for College of Business; Accounting; Management; Marketing & Entrepreneurship; Finance & Economics; Probasco Chair; History; Military Science; Political Science
Representative: LaDonna Spruill, Rollins College of Business: Operations
Alternate: Shari Kappel, Rollins College of Business: Management
Group 11: Repairs & Maintenance; Central Energy Plant; Facilities Planning & Management; Campus Services; Motor Pool; Building Services
Representative: Brian Vann & Jean Betters, Facilities Planning & Management
Alternate: Scott Sammons, Facilities Planning & Management
Group 12: Client Services; Telecommunications; Information Technology; IT Solutions Center; Computer Center
Representative: Stuart French, Client Services
Alternate: Mark Stotts, Telecommunications
Group 13: Dean for the College of Health, Education & Professional Studies (CHEPS); School of Education; School of Professional Studies; Upward Bound; Gear UP; Upward Bound Math & Science; Educational Opportunity Center; Center for Community & Career Education; Talent Search; Student Support Services; Challenger Center; Integrated Studies; Nursing; Occupational Therapy; Physical Therapy; Health & Human Performance (HHP)
Representative: Kim Thomas, Occupational Therapy
Alternate: Susan Gutshall, HHP
Group 14: Accounting Services; Bursar; Mocs Card
Representative: Shirley Hatfield, Bursar
Alternate:
Group 15: Housing & Residence Life
Representative: Merrium Carver, Housing Administration
Alternate: Marcus Williams, Housing Facilities
Officers:
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Officers
a. Chair: Will serve as liaison to the Director of Human Resources; will collaborate with the Director of Human Resources in determining meeting agendas, presiding over meetings, appointing subcommittees and filling vacancies; will attend system-wide Employee Relations Board meetings.
b. Vice-Chair: Is responsible for general correspondence for the committee; will take minutes when necessary; will assume the duties of the Chair in his/her absence; will assist the chair with various duties as necessary. -
Election of Officers
a. Nomination and election of officers will be held at the January meeting.
b. Nominations for officers will be received from the floor at the January meeting. ERC members submitting nominations should ascertain in advance of the meeting that their nominee is willing and eligible to serve. Nominations will not be accepted without confirmation that the nominee is willing and eligible to serve. Election by ballot will immediately follow nominations.
c. To be eligible to serve as Chair or Vice-Chair, a candidate must currently be serving as an ERC representative or alternate and must have served continuously for at least one year as an ERC representative or alternate within the ten years prior to the date of election.
d. New term of office will begin immediately after election.
e. Officers will serve for a two-year term.
f. Officers are eligible to serve for no more than two consecutive terms in the same capacity but may be reelected to another office.
Meetings:
- Monthly meetings will be held on the third Thursday of each month, unless otherwise indicated. As scheduling and time permit, the Director of Human Resources may arrange informational and training programs for which interest has been expressed by the ERC.
- Monthly meetings are also utilized by the Director of Human Resources to solicit and disseminate information of general interest to non-exempt employees.
- To appear on the agenda, business items should be submitted to the Chair or the Director of Human Resources within three days of the ERC meeting. Any other items may be subject to deferral to future meetings.
Meeting Minutes from 2022
January (no meeting) / February / March / April / May / June / July / August (no meeting) / September / October / November / December (no meeting)
Meeting Minutes from 2021
January / February / March / April / May / June / July / August (no meeting) / September / October / November / December (no meeting)
Meeting Minutes from 2020
January (no meeting) / February / March (no meeting) / April / May / June / July / August (no meeting) / September / October / November / December (no meeting)
Prior year minutes have been archived and are available upon request.
Sub Committees
The ERC may establish sub-committees to study various issues or to make recommendations on items of concern. Membership of sub-committees is not limited to ERC representatives and alternates and is voluntary.
rev September 9, 2005