In Phase 2, you will see your cross-listed and double section courses notated in the ‘Shared Space’ column of the Academic Browser. This will either say ‘Parent’ or have the other section listed. After setting preferences for one of the sections, you will see this message asking if you would like to apply the same preferences to the other section. Click ‘Set Preferences’ to apply the changes to the other section. This message will also show for sections that are cross-listed but not in the same department such as ENGL and WGSS.
Cross-listed and double sections created/edited in Phase 2 will not have this option to apply the same preferences. This is managed manually after a phase. Be sure to set the same preferences to insure accuracy in the schedule.
*You will receive a similar message for hybrid courses to set the same preferences on all specified meeting dates.
What does 'No course dates' error message mean?
This message shows when there are no meeting dates for the course. You will not have the ‘Set Preferences’ page. Some sections such as Music-Individual Instruction sections, publish the room but arrange meeting dates and times with the individual student. If you have sections like this, please e-mail the CRN of the section and the room that needs to be assigned to [email protected].
Why can't I find a room in the drop down list?
Check the enrollment capacity that you have set for the section. Rooms that have capacities lower than the enrollment capacity of the section will not show in the drop-down list. You will have to change the enrollment capacity of the section to be able to select that room.
What is the purpose of the Matching Rooms box?
This is very useful when you are setting Feature preferences. Refer to this box to show what rooms have the features you are selecting.
What is the purpose of the Location and Room already listed on the section?
The starting point for each CPI cycle is the schedule from the prior year. Location and Room information is included in what is imported from Banner when the schedule is copied. If you are entering schedule edits for Spring 2022, this is the room the section was scheduled in for Spring 2021. This is meant to be a guide or starting point in helping you set your preferences.
What if my department "owns" the room?
If your department owns the room you are scheduling, such as studio or laboratory space, select the building and room (in Room 1 Preference) and select ‘required’ for both. You will not need to select any other room or feature preferences.
What if I select 'Required' for rooms that do not belong to my department, such as general classrooms?
If you select ‘Required’ for a room, the system is going to assign only that room for the section. However, if that room has already been assigned to a different section, the system will not look for a similar room for your section. It will leave your section as unassigned and continue assigning rooms. Best practice is to give Room 1, 2 & 3 preferences and to select ‘Preferred’ for Feature preferences.
What is the benefit of using the 'Views' tab?
Using the ‘Views’ tab will help you select rooms in other buildings for Room preference 1, 2, & 3 rather than selecting the building and only choosing rooms in that building. Also, if you select the specific View, such as English View, and no rooms preferences, the system will look for available rooms in the buildings that are listed in that View. Views are customizable so please email [email protected] if there is a room or building on the list that doesn’t fit your department. You may use any View in the drop-down, such as the ‘Large Lecture Spaces’ view or the ‘Computer Labs’ view.
What does the 'Do Not Use' column mean?
'Do Not Use' tells the system to ignore a particular feature when scheduling a section in a room.