Calendars and Deadlines
Tenured and Tenure TrackReappointment Deadlines
To help navigate the process, you may use these reappointment flowcharts.
Promotion & Tenure
Non-Tenure-Track Faculty
All Faculty
EDO
Faculty Handbook
For more information about calendars and deadlines, review the Faculty Handbook.
Faculty Handbook
Reappointment Calendar
1st Year Reappointment
|
|
Positive Recommendation | Negative Recommendation |
|---|---|---|
|
RTP Committee Notifies Department Head |
||
|
Department Head Notifies Faculty Member |
January 15 | January 15 |
|
Department Head Notifies RTP Committee |
January 20 | |
|
RTP Committee Notifies Department Head |
January 27 | |
| Department Head Notifies Dean | January 15 | February 1 |
|
Dean Notifies Faculty Member |
March 1 | |
|
Dean Notifies Provost |
February 15 | |
|
Provost Notifies Faculty Member |
March 1 | |
|
All Documents to Faculty Records |
March 1 | March 1 |
2nd Year Reappointment
|
|
Positive Recommendation | Negative Recommendation |
|---|---|---|
|
RTP Committee Notifies Department Head |
||
|
Department Head Notifies Faculty Member |
November 1 | November 1 |
|
Department Head Notifies RTP Committee |
November 6 | |
|
RTP Committee Notifies Department Head |
November 13 | |
| Department Head Notifies Dean | November 1 | November 18 |
|
Dean Notifies Faculty Member |
December 15 | |
|
Dean Notifies Provost |
December 1 | |
|
Provost Notifies Faculty Member |
December 15 | |
|
All Documents to Faculty Records |
December 15 | December 15 |
3rd Year Reappointment
Mid-Probationary Review
|
|
Positive Recommendation | Negative Recommendation |
|---|---|---|
|
RTP Committee Notifies Department Head |
February 1 | February 1 |
|
Department Head Notifies Faculty Member |
February 15 | February 15 |
|
Department Head Notifies RTP Committee |
February 20 | |
|
RTP Committee Notifies Department Head |
February 27 | |
| Department Head Notifies Dean | February 15 | March 5 |
|
Dean Notifies Faculty Member |
April 5 | |
|
Dean Notifies Provost |
March 20 | |
|
Provost Notifies Faculty Member |
April 5 | |
|
All Documents to Faculty Records |
April 5 | April 5 |
4th and 5th Year Reappointment
|
|
Positive Recommendation | Negative Recommendation |
|---|---|---|
|
RTP Committee Notifies Department Head |
||
|
Department Head Notifies Faculty Member |
February 15 | February 15 |
|
Department Head Notifies RTP Committee |
February 20 | |
|
RTP Committee Notifies Department Head |
February 27 | |
| Department Head Notifies Dean | February 15 | March 5 |
|
Dean Notifies Faculty Member |
April 5 | |
|
Dean Notifies Provost |
March 20 | |
|
Provost Notifies Faculty Member |
April 5 | |
|
All Documents to Faculty Records |
April 5 | April 5 |
Promotion and Tenure Deadlines
Chapter 3: Appointment, Evaluation, Promotion, Tenure, and Termination
|
Date |
Action |
Notes |
|
September 15 |
Department RTP Committee holds organizational meeting. Department RTP Committee solicits promotion and tenure candidates from the department faculty. |
Recommended no later than this date, especially if department expects promotion or tenure candidates therefore must solicit external reviews. |
|
October 8 |
Candidates for promotion or tenure supply dossier and folder to department RTP Committee. Department RTP Committee contacts external review candidates for willingness to review. | Use the UTC Tenure/Promotion Folder Checklist to ensure that all required materials are included. Remember that a minimum of two must be acquired. Check with college or department bylaws for process details and additional requirements. |
|
October 15 |
Department RTP Committee completes preliminary review and solicits additional information from candidate if desired. | The RTP Committee chair or a subset of the committee could complete this review. |
|
November 1 |
Final dossiers sent to external reviewers. Dean appoints college RTP Committee. |
|
|
January 1 |
Department RTP Committee should have received at least two external reviews. | Final review of the candidate can begin as soon as the reviews are received. |
|
January 15 |
Department RTP Committee sends its recommendation to the Department Head. | Communication to the candidate is not required, but is recommended. |
|
February 1 |
Department Head sends her or his recommendation to the Dean, and notifies the candidate at the same time. Department Head also sends notice and justification to the RTP Committee if non-concurring recommendation. | Dean should immediately communicate each case to her or his College RTP Committee for procedural review and recommendation. |
|
February 15 |
College RTP Committee sends recommendations to Dean. Department RTP Committee may send dissenting report to Dean if non-concurring recommendation between department RTP Committee and Department Head. |
College RTP Committee recommendations are advisory to Dean, and its vote must be recorded on the recommendation form. |
|
February 22 |
Dean sends recommendations forward to Provost. | Send both the promotion/tenure dossier and promotion/tenure folder forward for any case which had a split vote in the department RTP Committee or which has some disagreement amongst the recommendations of the department RTP Committee, Department Head, college RTP Committee, or Dean. |
|
March 15 |
Provost sends recommendations forward to Chancellor. | |
|
April 8 |
Chancellor sends recommendation forward to President. |
Post-Tenure Review (PTR) Timeline
|
April 1 |
Provost notifies faculty members |
| May 1 | Dean appoints PTR committees |
|
September 1 |
PTR committee convenes and elects a chair and is provided with the required materials for review |
|
October 1 |
If external reviews are required, PTR committee shall solicit reviews |
| December 15 | PTR committee submits report to department head |
| January 15 | Department head submits rating to the dean |
| February 15 | Dean submits rating to the provost |
| March 15 | Provost submits rating to the chancellor |
| June 1 | Provost submits annual assessment report |
Non-Tenure-Track Faculty Promotion
|
December 1 |
Faculty may begin applying for promotion |
| February 1 | Faculty applications are due |
|
March 15 |
Department Head's recommendation is due |
|
April 1 |
Dean's recommendation is due |
| April 15 | Provost's review is due |
| May 1 | Faculty are notified |
EDO Calendar
| Timeframe | Action | Description |
| Throughout the Year | Record Activity in Digital Measures | Log your accomplishments throughout the year, including publications, creations, performances, presentations, committees, community service, institutional service, disciplinary service, and other activities. |
| October 1st – December 1st | Activity Report and Following Year's Objective Planning | The annual evaluation workflow launches in Digital Measures, with any previously established objectives automatically attached. Faculty should use this period to begin drafting their objectives for the following year in preparation for discussion with their Department Head or School Director as part of the evaluation process. Faculty should also ensure their Digital Measures profile is complete and up to date, as the Annual Performance Review (EDO) form draws primarily from these entries. Any remaining accomplishments or narratives for the year should be added before the December 31 deadline. |
| By December 31 | Submit Activity Report & Objectives | Faculty submit their Annual Performance Review (EDO) form and enter their draft objectives for the following year in Digital Measures. |
| January 1st – March 31st (following year) | Head/Director Review & Rating | The Department Head or School Director reviews the submitted report, adds comments, and assigns a rating on objectives and accomplishments from the previous year. Objectives for the next reporting cycle will also be approved during this time (objectives for the current year). Faculty have the opportunity to sign the evaluation as per the UTC Faculty Handbook. The evaluation is then forwarded to the Dean. |
| April 21st | Dean's Review | The Dean reviews the evaluation submitted by the Head or Director. At their discretion, the Dean may amend the evaluation. |
| May 15th | Provost's Review (Final) | The Provost may review and, at their discretion, amend the evaluation. The Provost's evaluation is final. |