Calendars and Deadlines
Tenured and Tenure TrackReappointment Deadlines
To help navigate the process, you may use these reappointment flowcharts.
Promotion & Tenure
Non-Tenure-Track Faculty
All Faculty
EDO
Faculty Handbook
For more information about calendars and deadlines, review the Faculty Handbook.
Faculty Handbook
Reappointment Calendar
1st Year Reappointment
|
|
Positive Recommendation | Negative Recommendation |
|---|---|---|
|
RTP Committee Notifies Department Head |
||
|
Department Head Notifies Faculty Member |
January 15 | January 15 |
|
Department Head Notifies RTP Committee |
January 20 | |
|
RTP Committee Notifies Department Head |
January 27 | |
| Department Head Notifies Dean | January 15 | February 1 |
|
Dean Notifies Faculty Member |
March 1 | |
|
Dean Notifies Provost |
February 15 | |
|
Provost Notifies Faculty Member |
March 1 | |
|
All Documents to Faculty Records |
March 1 | March 1 |
2nd Year Reappointment
|
|
Positive Recommendation | Negative Recommendation |
|---|---|---|
|
RTP Committee Notifies Department Head |
||
|
Department Head Notifies Faculty Member |
November 1 | November 1 |
|
Department Head Notifies RTP Committee |
November 6 | |
|
RTP Committee Notifies Department Head |
November 13 | |
| Department Head Notifies Dean | November 1 | November 18 |
|
Dean Notifies Faculty Member |
December 15 | |
|
Dean Notifies Provost |
December 1 | |
|
Provost Notifies Faculty Member |
December 15 | |
|
All Documents to Faculty Records |
December 15 | December 15 |
3rd Year Reappointment
Mid-Probationary Review
|
|
Positive Recommendation | Negative Recommendation |
|---|---|---|
|
RTP Committee Notifies Department Head |
February 1 | February 1 |
|
Department Head Notifies Faculty Member |
February 15 | February 15 |
|
Department Head Notifies RTP Committee |
February 20 | |
|
RTP Committee Notifies Department Head |
February 27 | |
| Department Head Notifies Dean | February 15 | March 5 |
|
Dean Notifies Faculty Member |
April 5 | |
|
Dean Notifies Provost |
March 20 | |
|
Provost Notifies Faculty Member |
April 5 | |
|
All Documents to Faculty Records |
April 5 | April 5 |
4th and 5th Year Reappointment
|
|
Positive Recommendation | Negative Recommendation |
|---|---|---|
|
RTP Committee Notifies Department Head |
||
|
Department Head Notifies Faculty Member |
February 15 | February 15 |
|
Department Head Notifies RTP Committee |
February 20 | |
|
RTP Committee Notifies Department Head |
February 27 | |
| Department Head Notifies Dean | February 15 | March 5 |
|
Dean Notifies Faculty Member |
April 5 | |
|
Dean Notifies Provost |
March 20 | |
|
Provost Notifies Faculty Member |
April 5 | |
|
All Documents to Faculty Records |
April 5 | April 5 |
Promotion and Tenure Deadlines
Chapter 3: Appointment, Evaluation, Promotion, Tenure, and Termination
|
Date |
Action |
Notes |
|
September 15 |
Department RTP Committee holds organizational meeting. Department RTP Committee solicits promotion and tenure candidates from the department faculty. |
Recommended no later than this date, especially if department expects promotion or tenure candidates therefore must solicit external reviews. |
|
October 8 |
Candidates for promotion or tenure supply dossier and folder to department RTP Committee. Department RTP Committee contacts external review candidates for willingness to review. | Use the UTC Tenure/Promotion Folder Checklist to ensure that all required materials are included. Remember that a minimum of two must be acquired. Check with college or department bylaws for process details and additional requirements. |
|
October 15 |
Department RTP Committee completes preliminary review and solicits additional information from candidate if desired. | The RTP Committee chair or a subset of the committee could complete this review. |
|
November 1 |
Final dossiers sent to external reviewers. Dean appoints college RTP Committee. |
|
|
January 1 |
Department RTP Committee should have received at least two external reviews. | Final review of the candidate can begin as soon as the reviews are received. |
|
January 15 |
Department RTP Committee sends its recommendation to the Department Head. | Communication to the candidate is not required, but is recommended. |
|
February 1 |
Department Head sends her or his recommendation to the Dean, and notifies the candidate at the same time. Department Head also sends notice and justification to the RTP Committee if non-concurring recommendation. | Dean should immediately communicate each case to her or his College RTP Committee for procedural review and recommendation. |
|
February 15 |
College RTP Committee sends recommendations to Dean. Department RTP Committee may send dissenting report to Dean if non-concurring recommendation between department RTP Committee and Department Head. |
College RTP Committee recommendations are advisory to Dean, and its vote must be recorded on the recommendation form. |
|
February 22 |
Dean sends recommendations forward to Provost. | Send both the promotion/tenure dossier and promotion/tenure folder forward for any case which had a split vote in the department RTP Committee or which has some disagreement amongst the recommendations of the department RTP Committee, Department Head, college RTP Committee, or Dean. |
|
March 15 |
Provost sends recommendations forward to Chancellor. | |
|
April 8 |
Chancellor sends recommendation forward to President. |
Post-Tenure Review (PTR) Timeline
|
April 1 |
Provost notifies faculty members |
| May 1 | Dean appoints PTR committees |
|
September 1 |
PTR committee convenes and elects a chair and is provided with the required materials for review |
|
October 1 |
If external reviews are required, PTR committee shall solicit reviews |
| December 15 | PTR committee submits report to department head |
| January 15 | Department head submits rating to the dean |
| February 15 | Dean submits rating to the provost |
| March 15 | Provost submits rating to the chancellor |
| June 1 | Provost submits annual assessment report |
Non-Tenure-Track Faculty Promotion
|
December 1 |
Faculty may begin applying for promotion |
| February 1 | Faculty applications are due |
|
March 15 |
Department Head's recommendation is due |
|
April 1 |
Dean's recommendation is due |
| April 15 | Provost's review is due |
| May 1 | Faculty are notified |
EDO Calendar
Beginning of Evaluation Period | |
January
| Each faculty member will formulate objectives for the calendar year and share with their Head or Director. The Head or Director will provide feedback. After conversing, the faculty member and Head/Director should come to an agreement on appropriate objectives. The faculty member should record the objectives in the “Objectives” section of their profile in Digital Measures. Throughout the year, the faculty member should also record their activities in Digital Measures, including, as appropriate to appointment and rank: teaching or librarianship; research, scholarship, and/or creative activity; and professional service in all areas. |
| March 31 Faculty Objectives | Faculty members should have stored their objectives in Digital Measures. |
August 31 New Faculty Log Objectives | New faculty must enter their yearly objectives during the month of August. Faculty who originally logged their objectives earlier in the year may edit their objectives during this time with permission from their department head. |
| October Final Faculty Objectives | The EDO workflow itself opens and faculty members objectives from the “Objectives” section of their profile will be included in the form. Once complete, submitting their step of the workflow sends it along to the Head/Director for confirmation |
| November Head/Director Affirmation | The Head/Director has this time to review the finalized version of the “Objectives”, and they may affirm that they are the ones agreed upon in writing earlier in the year. The workflow now waits for the faculty report, due by the end of the year. |
| December 31 Faculty Report | Faculty members should have entered all their activity into Digital Measures for the year. Within the EDO workflow, a faculty member can generate the required report – which pulls data automatically from Digital Measures – and then review it before they submit to the Head/Director for evaluation. |
| End of Evaluation Period | |
| January Evaluation by Head/Director | The Department Heads and School Directors will evaluate the reports submitted by the faculty member using the standards in the UTC Faculty Handbook along with college and departmental bylaws. One of the standard ratings will be assigned: Exceeds Expectations for Rank, Meets Expectations for Rank, Needs Improvement for Rank, and Unsatisfactory for Rank After evaluation, the faculty member is provided an opportunity to review and sign their evaluation. This overlaps with the time for setting objectives for a new year, and so is an idea moment for further conversation about future objectives. |
| February Review by Dean | College deans will review the evaluation submitted by the Head/Director for each faculty member. At their discretion, they may amend the evaluation. |
| March Review by Provost | The Provost will review the evaluation reviewed by the Dean for each faculty member. At their discretion, they may amend the evaluation. |