Calendars and Deadlines
Tenured and Tenure Track
Reappointment Deadlines
To help navigate the process, you may use these reappointment flowcharts.
Promotion & Tenure
Non-Tenure-Track Faculty
All Faculty
EDO
Faculty Handbook
For more information about calendars and deadlines, review the Faculty Handbook.
Faculty Handbook
Reappointment Calendar
1st Year Reappointment
|
Positive Recommendation | Negative Recommendation |
---|---|---|
RTP Committee Notifies Department Head |
||
Department Head Notifies Faculty Member |
January 15 | January 15 |
Department Head Notifies RTP Committee |
January 20 | |
RTP Committee Notifies Department Head |
January 27 | |
Department Head Notifies Dean | January 15 | February 1 |
Dean Notifies Faculty Member |
March 1 | |
Dean Notifies Provost |
February 15 | |
Provost Notifies Faculty Member |
March 1 | |
All Documents to Faculty Records |
March 1 | March 1 |
2nd Year Reappointment
|
Positive Recommendation | Negative Recommendation |
---|---|---|
RTP Committee Notifies Department Head |
||
Department Head Notifies Faculty Member |
November 1 | November 1 |
Department Head Notifies RTP Committee |
November 6 | |
RTP Committee Notifies Department Head |
November 13 | |
Department Head Notifies Dean | November 1 | November 18 |
Dean Notifies Faculty Member |
December 15 | |
Dean Notifies Provost |
December 1 | |
Provost Notifies Faculty Member |
December 15 | |
All Documents to Faculty Records |
December 15 | December 15 |
3rd Year Reappointment
Mid-Probationary Review
|
Positive Recommendation | Negative Recommendation |
---|---|---|
RTP Committee Notifies Department Head |
February 1 | February 1 |
Department Head Notifies Faculty Member |
February 15 | February 15 |
Department Head Notifies RTP Committee |
February 20 | |
RTP Committee Notifies Department Head |
February 27 | |
Department Head Notifies Dean | February 15 | March 5 |
Dean Notifies Faculty Member |
April 5 | |
Dean Notifies Provost |
March 20 | |
Provost Notifies Faculty Member |
April 5 | |
All Documents to Faculty Records |
April 5 | April 5 |
4th and 5th Year Reappointment
|
Positive Recommendation | Negative Recommendation |
---|---|---|
RTP Committee Notifies Department Head |
||
Department Head Notifies Faculty Member |
February 15 | February 15 |
Department Head Notifies RTP Committee |
February 20 | |
RTP Committee Notifies Department Head |
February 27 | |
Department Head Notifies Dean | February 15 | March 5 |
Dean Notifies Faculty Member |
April 5 | |
Dean Notifies Provost |
March 20 | |
Provost Notifies Faculty Member |
April 5 | |
All Documents to Faculty Records |
April 5 | April 5 |
Promotion and Tenure Deadlines
Chapter 3: Appointment, Evaluation, Promotion, Tenure, and Termination
Date |
Action |
Notes |
September 15 |
Department RTP Committee holds organizational meeting. Department RTP Committee solicits promotion and tenure candidates from the department faculty. |
Recommended no later than this date, especially if department expects promotion or tenure candidates therefore must solicit external reviews. |
October 8 |
Candidates for promotion or tenure supply dossier and folder to department RTP Committee. Department RTP Committee contacts external review candidates for willingness to review. | Use the UTC Tenure/Promotion Folder Checklist to ensure that all required materials are included. Remember that a minimum of two must be acquired. Check with college or department bylaws for process details and additional requirements. |
October 15 |
Department RTP Committee completes preliminary review and solicits additional information from candidate if desired. | The RTP Committee chair or a subset of the committee could complete this review. |
November 1 |
Final dossiers sent to external reviewers. Dean appoints college RTP Committee. |
|
January 1 |
Department RTP Committee should have received at least two external reviews. | Final review of the candidate can begin as soon as the reviews are received. |
January 15 |
Department RTP Committee sends its recommendation to the Department Head. | Communication to the candidate is not required, but is recommended. |
February 1 |
Department Head sends her or his recommendation to the Dean, and notifies the candidate at the same time. Department Head also sends notice and justification to the RTP Committee if non-concurring recommendation. | Dean should immediately communicate each case to her or his College RTP Committee for procedural review and recommendation. |
February 15 |
College RTP Committee sends recommendations to Dean. Department RTP Committee may send dissenting report to Dean if non-concurring recommendation between department RTP Committee and Department Head. |
College RTP Committee recommendations are advisory to Dean, and its vote must be recorded on the recommendation form. |
February 22 |
Dean sends recommendations forward to Provost. | Send both the promotion/tenure dossier and promotion/tenure folder forward for any case which had a split vote in the department RTP Committee or which has some disagreement amongst the recommendations of the department RTP Committee, Department Head, college RTP Committee, or Dean. |
March 15 |
Provost sends recommendations forward to Chancellor. | |
April 8 |
Chancellor sends recommendation forward to President. |
Post-Tenure Review (PTR) Timeline
April 1 |
Provost notifies faculty members |
May 1 | Dean appoints PTR committees |
September 1 |
PTR committee convenes and elects a chair and is provided with the required materials for review |
October 1 |
If external reviews are required, PTR committee shall solicit reviews |
December 15 | PTR committee submits report to department head |
January 15 | Department head submits rating to the dean |
February 15 | Dean submits rating to the provost |
March 15 | Provost submits rating to the chancellor |
June 1 | Provost submits annual assessment report |
Non-Tenure-Track Faculty Promotion
December 1 |
Faculty may begin applying for promotion |
February 1 | Faculty applications are due |
March 15 |
Department Head's recommendation is due |
April 1 |
Dean's recommendation is due |
April 15 | Provost's review is due |
May 1 | Faculty are notified |
EDO Calendar
Chapter 3: Appointment, Evaluation, Promotion, Tenure, and Termination
Departmental Objectives Conference April 1 - 15 |
Overall departmental objectives, derived from university and college objectives, are discussed and agreed upon by the Academic Department Head and the departmental faculty members to provide guidelines for the development of individual objectives. |
Individual Objectives Conference for Returning Faculty Member April 15 - 30 |
Faculty member submits written objectives for forthcoming year (May 1 - April 30) on Individual Objectives Sheet to the Academic Department Head; followed by a conference between the faculty member and head to negotiate and agree on the objectives. |
Individual Objectives Conference for New Faculty Members Sept. 15 - Oct. 15 |
Same as above. |
Review Individual Objectives (optional) Sept. 15 - Oct. 15 |
Individual objectives may be reviewed by faculty member and Head and, if necessary, modified. Faculty member may discuss progress to date. |
Individual Performance Evaluation March 1 – 16* |
Faculty member submits Individual Performance Report Form to Academic Department Head. The Head evaluates performance of routine responsibilities and individual objectives met, and assigns the faculty member a performance ranking. The faculty member has the right to request a meeting with the Head within one working week to discuss and/or respond in writing to the evaluation. |
March 30 |
Two copies of EDO Individual Objectives Sheet, Individual Performance Report Form, Individual Evaluation Form, and any other supporting documentation, including the faculty member’s written response to the evaluation, are submitted by the Academic Department Head to the Dean. |
April 20 |
Individual Objectives Sheet, Individual Performance Report Form, Individual Evaluation Form, and any other supporting documentation, including the faculty member’s written response to the evaluation, are submitted by the Dean to the Provost (sent to Faculty Records) along with recommendations for “Exceeds Expectations” and “Distinguished” ratings. |
*EDO evaluation conferences of faculty members being considered for tenure or promotion and first year appointees, where possible, should be completed at least two weeks prior to departmental consideration for tenure/promotion or reappointment.