Calendars and Deadlines

	Positive Recommendation	Negative Recommendation
RTP Committee Notifies Department Head
Department Head Notifies Faculty Member	January 15	January 15
Department Head Notifies RTP Committee		January 20
RTP Committee Notifies Department Head		January 27
Department Head Notifies Dean	January 15	February 1
Dean Notifies Faculty Member	March 1
Dean Notifies Provost		February 15
Provost Notifies Faculty Member		March 1
All Documents to Faculty Records	March 1	March 1

2nd Year Reappointment

	Positive Recommendation	Negative Recommendation
RTP Committee Notifies Department Head
Department Head Notifies Faculty Member	November 1	November 1
Department Head Notifies RTP Committee		November 6
RTP Committee Notifies Department Head		November 13
Department Head Notifies Dean	November 1	November 18
Dean Notifies Faculty Member	December 15
Dean Notifies Provost		December 1
Provost Notifies Faculty Member		December 15
All Documents to Faculty Records	December 15	December 15

3rd Year Reappointment

Mid-Probationary Review

	Positive Recommendation	Negative Recommendation
RTP Committee Notifies Department Head	February 1	February 1
Department Head Notifies Faculty Member	February 15	February 15
Department Head Notifies RTP Committee		February 20
RTP Committee Notifies Department Head		February 27
Department Head Notifies Dean	February 15	March 5
Dean Notifies Faculty Member	April 5
Dean Notifies Provost		March 20
Provost Notifies Faculty Member		April 5
All Documents to Faculty Records	April 5	April 5

4th and 5th Year Reappointment

	Positive Recommendation	Negative Recommendation
RTP Committee Notifies Department Head
Department Head Notifies Faculty Member	February 15	February 15
Department Head Notifies RTP Committee		February 20
RTP Committee Notifies Department Head		February 27
Department Head Notifies Dean	February 15	March 5
Dean Notifies Faculty Member	April 5
Dean Notifies Provost		March 20
Provost Notifies Faculty Member		April 5
All Documents to Faculty Records	April 5	April 5

Promotion and Tenure Deadlines

Chapter 3: Appointment, Evaluation, Promotion, Tenure, and Termination

Date	Action	Notes
September 15	Department RTP Committee holds organizational meeting. Department RTP Committee solicits promotion and tenure candidates from the department faculty.	Recommended no later than this date, especially if department expects promotion or tenure candidates therefore must solicit external reviews.
October 8	Candidates for promotion or tenure supply dossier and folder to department RTP Committee. Department RTP Committee contacts external review candidates for willingness to review.	Use the UTC Tenure/Promotion Folder Checklist to ensure that all required materials are included. Remember that a minimum of two must be acquired. Check with college or department bylaws for process details and additional requirements.
October 15	Department RTP Committee completes preliminary review and solicits additional information from candidate if desired.	The RTP Committee chair or a subset of the committee could complete this review.
November 1	Final dossiers sent to external reviewers. Dean appoints college RTP Committee.
January 1	Department RTP Committee should have received at least two external reviews.	Final review of the candidate can begin as soon as the reviews are received.
January 15	Department RTP Committee sends its recommendation to the Department Head.	Communication to the candidate is not required, but is recommended.
February 1	Department Head sends her or his recommendation to the Dean, and notifies the candidate at the same time. Department Head also sends notice and justification to the RTP Committee if non-concurring recommendation.	Dean should immediately communicate each case to her or his College RTP Committee for procedural review and recommendation.
February 15	College RTP Committee sends recommendations to Dean. Department RTP Committee may send dissenting report to Dean if non-concurring recommendation between department RTP Committee and Department Head.	College RTP Committee recommendations are advisory to Dean, and its vote must be recorded on the recommendation form.
February 22	Dean sends recommendations forward to Provost.	Send both the promotion/tenure dossier and promotion/tenure folder forward for any case which had a split vote in the department RTP Committee or which has some disagreement amongst the recommendations of the department RTP Committee, Department Head, college RTP Committee, or Dean.
March 15	Provost sends recommendations forward to Chancellor.
April 8	Chancellor sends recommendation forward to President.

Post-Tenure Review (PTR) Timeline

April 1	Provost notifies faculty members
May 1	Dean appoints PTR committees
September 1	PTR committee convenes and elects a chair and is provided with the required materials for review
October 1	If external reviews are required, PTR committee shall solicit reviews
December 15	PTR committee submits report to department head
January 15	Department head submits rating to the dean
February 15	Dean submits rating to the provost
March 15	Provost submits rating to the chancellor
June 1	Provost submits annual assessment report

Non-Tenure-Track Faculty Promotion

December 1	Faculty may begin applying for promotion
February 1	Faculty applications are due
March 15	Department Head's recommendation is due
April 1	Dean's recommendation is due
April 15	Provost's review is due
May 1	Faculty are notified

EDO Calendar

Chapter 3: Appointment, Evaluation, Promotion, Tenure, and Termination

Departmental Objectives Conference April 1 - 15	Overall departmental objectives, derived from university and college objectives, are discussed and agreed upon by the Academic Department Head and the departmental faculty members to provide guidelines for the development of individual objectives.
Individual Objectives Conference for Returning Faculty Member April 15 - 30	Faculty member submits written objectives for forthcoming year (May 1 - April 30) on Individual Objectives Sheet to the Academic Department Head; followed by a conference between the faculty member and head to negotiate and agree on the objectives.
Individual Objectives Conference for New Faculty Members Sept. 15 - Oct. 15	Same as above.
Review Individual Objectives (optional) Sept. 15 - Oct. 15	Individual objectives may be reviewed by faculty member and Head and, if necessary, modified. Faculty member may discuss progress to date.
Individual Performance Evaluation March 1 – 16*	Faculty member submits Individual Performance Report Form to Academic Department Head. The Head evaluates performance of routine responsibilities and individual objectives met, and assigns the faculty member a performance ranking. The faculty member has the right to request a meeting with the Head within one working week to discuss and/or respond in writing to the evaluation.
March 30	Two copies of EDO Individual Objectives Sheet, Individual Performance Report Form, Individual Evaluation Form, and any other supporting documentation, including the faculty member’s written response to the evaluation, are submitted by the Academic Department Head to the Dean.
April 20	Individual Objectives Sheet, Individual Performance Report Form, Individual Evaluation Form, and any other supporting documentation, including the faculty member’s written response to the evaluation, are submitted by the Dean to the Provost (sent to Faculty Records) along with recommendations for “Exceeds Expectations” and “Distinguished” ratings.

*EDO evaluation conferences of faculty members being considered for tenure or promotion and first year appointees, where possible, should be completed at least two weeks prior to departmental consideration for tenure/promotion or reappointment.

UTC RAVE Alert

Calendars and Deadlines

Tenured and Tenure Track

Reappointment Deadlines

Promotion & Tenure

Non-Tenure-Track Faculty

All Faculty

EDO

Faculty Handbook

Reappointment Calendar

1st Year Reappointment