Conference Registration Support

Has your research abstract been accepted for presentation at a regional or national conference? Congratulations! You may be eligible for  Office for URaCE support to cover the cost of the conference registration fee.

About the Award

• No funds will be distributed directly to the awardee. The fee will be paid to conference organizers by the Office for URaCE.
• Reimbursements are NOT allowable for conference registration fees.
• This award does not cover association membership costs. Students who receive this award must pay membership fees before the conference registration fee is paid.

NOTE: This award assists with the conference registration fee ONLY. Students should contact their college/ department for additional assistance related to conference presentation such as airfare, car rental, poster printing, hotel, meals, and other related expenses.

How Awards are Distributed

• The Office for URaCE will arrange payment of the conference fee on behalf of the student. Note that the maximum amount covered for the registration fee is $300.00. No funds will be distributed directly to the awardee.

Note: Reimbursements are NOT allowable for conference registration.

NOTE: This award DOES NOT cover registration fees for the National Conference on Undergraduate Research (NCUR). If you are seeking funding for NCUR please contact the office.

When to Apply

As soon as the conference acceptance is received, and no later than one month prior to the conference date. Funds are distributed on a first-come, first-served basis.

Who Can Apply?

• Currently enrolled, full-time undergraduate students in all disciplines and levels of study who have been accepted to present their research at a regional or national conference. (A copy of the conference acceptance must be submitted with the application).
• Students who are the first author on the submitted abstract or listed as co-author if the faculty mentor is listed as primary author.

Eligibility

Applicants must meet all eligibility requirements listed below.

• Applicants must be currently enrolled, full-time, degree-seeking undergraduate student in good academic and judicial standing with an active UTC email address and student ID# at time of application and presentation.
• Applicants must be working on the research under the direction of a UTC faculty mentor.
• Applicants must submit conference support award application at least 60 days prior to the conference.
• Applicants must have a graduation date that falls after the conference date.

*Students may receive one conference presentation support award per academic year.

*Funds are not available to support multiple students presenting the same project.

*Due to limited available funds, conference support is only available for conferences taking place during the fall and spring semesters.

Award Terms and Conditions

Students who receive conference presentation support must:

• Take a photo at the conference to document presentation attendance. The photo must be submitted to the Office for URaCE after the conference (via an e-form) along with a copy of the presentation file (poster or oral). The Office for URaCE will share presentation photos on the Office for URaCE website. Presentation files will be archived with the Office for URaCE (but not shared publicly).
• Present the research project at the annual UTC Spring Research and Arts Conference (April).

Poster Printing Resources

Contact our office for recommendations regarding poster printing services.

How to Apply

Required Application Materials

Applicants must upload the following 3 documents with the electronic application:

1. A copy of the official conference abstract acceptance. Please upload a copy of the acceptance email message you received from the conference coordinators. Acceptable file formats: pdf or jpeg. Screenshot images are NOT acceptable.
2. A copy of the submitted abstract . Acceptable file formats: pdf or Word.
3. A copy of your resume or CV. Acceptable file formats: pdf or Word.

Application for fall 2025 opens in early August.

Please contact the Office for URaCE for more information.