Campus Security Authorities
Reporting Clery Crimes
Reporting Forms
Use this form to immediately report all crimes reported to you.
Open this link, complete all relevant information, and click submit at the end of the form. The form will be sent directly to the Clery Compliance Coordinator.
If you have any questions concerning the use of this form, please call the Clery Compliance Coordinator at 423-425-5961 or send an email to [email protected].
Although we want the campus community to immediately report crimes or suspicious activity to UTCPD, we know this doesn’t always happen.
A victim of a crime may be more inclined to report it to someone other than the campus police. For this reason, the Clery Act requires universities to collect crime reports from campus security authorities (CSA).
Who is a Campus Security Authority?
A CSA is a Clery-specific term that encompasses certain departments, groups and individual UTC employees who have a duty to report crimes that they become aware of, as defined by the Clery Act.
The law defines a Campus Security Authority as “An official who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline and campus judicial proceedings.”
Examples of Campus Security Authorities:
- Police and security departments
- Deans and directors
- Title IX Coordinators
- Office of Student Conduct
- Office of the Dean of Students
- Athletics team coaches
- University housing staff
- Faculty and staff advisors to student organizations/groups
- Study abroad faculty and staff
Campus Security Authorities may also be identified by job function; that is any employee who, by virtue of their job function, has significant responsibility for assisting students or campus activities. Examples would be student advisors or formal or informal student mentors.
The Clery Act requires that CSA’s be identified, notified and trained.
CSA’s who have been identified by job title receive annual notification and online or in-person training. CSA’s are trained on what information to obtain, while maintaining the confidentiality of the victim, and how to report the information to the UTCPD for inclusion in the campus crime statistics. Further, these individuals refer the victim to resources that can assist them, is they so choose.
If you believe that you may qualify as a CSA and have not received notification or training, please contact the Clery Compliance Coordinator at [email protected].
The Role of a Campus Security Authority
CSA’s should not investigate crimes or attempt to determine whether a crime occurred. Rather, a CSA’s obligation is to simply report the information that he/she has as soon as possible.
CSA’s have an important role in university compliance with the Clery Act. CSA crime reports are used by the university to fulfill its responsibility to annually disclose Clery crime statistics, and to issue timely warnings for Clery Act crimes that pose a serious or continuing threat to the campus community.
If a crime is reported to a CSA, but goes no further than that, the university will not have fulfilled its obligation under the law, and campus community members might not have the information they need to stay safe on campus. UTC is required to collect crime statistics from CSAs, even if there is no police investigation.