Thesis and Dissertation

Fall  2019 Defense and Submission Deadlines

     Defend By                                  Submission to Graduate School

Dissertation                   Oct. 11                                           Oct. 28

Thesis                              Oct. 18                                          Nov. 4


Spring  2019 Defense and Submission Deadlines     

    Defend By                                  Submission to Graduate School

Dissertation                   March 7                                            March 22

Thesis                              March 7                                            March 29


Summer  2019 Defense and Submission Deadlines     

    Defend By                                  Submission to Graduate School

Dissertation                   June 21                                            July 5

Thesis                              June 28                                           July 12


Start here: Information about what to do before submitting

  1. Read “Thesis and Dissertation Standards
  2. Complete and submit the Committee Appointment Form
  3. Institutional Review Board – Submit permission request if required
  4. Attend a “Thesis and Dissertation Standards” workshop
  5. Write your manuscript according to the “Thesis and Dissertation Standards
  6. At least two weeks prior to defense, submit Notice of Defense Form – Discuss defense time, date and location with Committee members (make sure your committee has a copy of your manuscript for review) and submit this form two weeks prior to your defense.

Click this email link: Notice of Scheduled Defense

(Copy, paste and fill in the information below email at least 2 weeks prior to your defense to

Put in Subject Line:  Your Name, Notice of Scheduled Defense

Paste the following information into the body of the email and complete the information:

  • UTC ID#:   
  • Name:
  • Degree:
  • Chairperson:
  • Title of Thesis/Dissertation:
  • Scheduled defense Date:
  • Time:
  • Location:
  • Abstract: (copy and paste into the email)

Review and verify that your manuscript is written in accordance with the “Thesis and Dissertation Standards

When to Submit

It is important that you appropriately plan to defend and submit your thesis or dissertation in the approved and accepted format to the Graduate School according to the dates published in the Graduate School Academic Calendar.

Defending and/or submitting your thesis or dissertation after the deadline date may result in you not graduating in the semester you planned, an additional expense to register for a subsequent semester and your degree not being conferred as planned.  Note these dates and plan accordingly to defend and submit in the semester you plan to complete your manuscript.

Instructions for Submitting a Thesis or Dissertation

The following is a listing of the steps required for submitting a thesis or dissertation to the Graduate School for formal review and approval.

Theses and dissertations are not considered complete until the document has been approved by the Graduate School; therefore, transcripts and diplomas are not released until all of the following steps are completed in the sequence provided.

Deadlines for submission of documents for review by Graduate School staff are published on the Graduate School site and the Graduate School Academic Calendar; these deadlines cannot be waived. However, if the deadline falls on a weekend, the thesis or dissertation must be submitted no later than 4:30 p.m. on the following Monday.

To meet the first submission deadline (the first review of the document), the following verification forms or pages must be received by the Graduate School prior to the thesis or dissertation. Links are provided to each of the forms or pages.

  • A completed Graduate Degree Examination Results form with all required signatures indicating that the defense of the thesis or dissertation was passed and the thesis or dissertation has been accepted by the examining committee. This form should be delivered to the Graduate School, preferably in electronic form.

  • The student must submit the “Verification of Standards and Bibliography Management Software form”, which indicates that the Standards for formatting were followed, verifies the bibliography management software used, provides the name of the software, and indicates the word processing software used to produce the thesis or dissertation.

  • Formal Degree Names for page ii of the thesis/dissertation

    College of Arts & Sciences

    Master of Arts: English                       Master of Music

    Master of Public Administration      Master of Science: Environmental Science

    Master of Science: Mathematics      Master of Science: Psychology

    Master of Science in Criminal Justice

    College of Engineering and Computer Science

     Master of Science: Engineering          Master of Science: Engineering Management

     Master of Science: Computer Science           

     Doctor of Philosophy in Computational Science

    College of Business

    Master of Accountancy                      Master of Business Administration

    College of Health, Education, and Professional Studies

    Master of Education: Counseling                   Master of Education: Elementary Education

    Master of Education: School Leadership      Master of Education: Secondary Education

    Master of Education: Special Education       

    Master of Interior Design                                Master of Science: Athletic Training

    Master of Public Health: Chronic Disease     Master of Science: Interior Design

        Prevention and Control

    Master of Science in Nursing                          Doctor of Physical Therapy

    Doctor of Occupational Therapy                    Doctor of Nursing Practice

    Doctor of Education                                         Doctor of Philosophy

  • The thesis or dissertation is submitted electronically to UTC Scholar, (submissions guidelines @  The thesis or dissertation should not be submitted until all committee editorial comments and corrections are appropriately addressed.

    • Make sure your paper is in an acceptable format. UTC Scholar accepts papers in Microsoft Word (DOC) or (DOCX), Rich Text Format (RTF), or Adobe Acrobat (PDF). MS Word or Rich Text Format is preferred.
  • Upon completion of the initial format review, the thesis or dissertation will be accepted or returned to the student for corrections. If the document is not accepted, the student must make the requested corrections and re-submit a revised electronic copy for review. The review process continues until the document is deemed acceptable.

  • When the document is accepted, the graduate dean will post the manuscript for the general public on UTC Scholar.  The student will receive an email that the document has been posted which means the dean has accepted the document and the Theses or Dissertation requirement has been fulfilled.

To submit to UTC Scholar follow the instructions at:  

In addition to UTC Scholar, the students has the the option of submitting their research to the UMI ETD Administration site (ProQuest) at