Publication Numbering System

Required Publication Numbers

State law requires a system for assigning publication numbers, reviewing and approving publications, maintaining publication records and for containing publication costs.

If you are producing your own print communications, the UT System requires that each printed component exhibits a unique publication number at the end of the EEO statement. In general, if the publication is designed for an external audience (marketing, informational brochures, newsletters, postcards, etc.), it needs a publication number.

Exact reprints of publications, meaning absolutely no changes to the original are made, can be produced without a new number if being reprinted within the same fiscal year.

Getting a publication number is quick and easy

Publication numbers are required for printed matter as part of the process of maintaining records and reviewing for branding, messaging, etc. Graphic and Mail Services will not print the publication without this number.

Go to the Publication Request Form and upload your art file of the item to be printed. We will do our best to respond by close of business the following day. We’ll assign and record your number for auditing purposes, and you place the unique number at the end of the EEO statement on your publication. Typically, this process takes less than 24 hours, but lengthy publications may take longer due to proofreading.

We’ll assign and record your number for auditing purposes, and you place the unique number at the end of the EEO statement on your publication. Typically, this process takes less than 24 hours, but lengthy publications may take longer.