Required Elements
The UT System requires a grouping of three components be exhibited on generally every printed publication (marketing, informational brochures, newsletters, postcards, etc.) Creative Services will do these steps for you if we are creating your publication, but if the printed piece is coming from your office, you will have to assemble a grouping for each item yourself. Graphic and Mail Services will not print your item without these elements.
Assemble Your Required Elements
You need each of these elements to print your item:
- 1. UT System Icon
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Download an icon and include it at the beginning of the required grouping. Icon is available in black or white, depending on the background your grouping:
- 2. EEO/Affiliation Statement
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Inclusion of the EEO/Affiliation statement is required in the following instances:
- Position announcements (which are not paid advertisements) sent to potential referral sources and other institutions of higher education to solicit applications or nominations.
- Catalogs, application forms, posters and other material used in conjunction with the referral and/or recruitment of students, faculty or staff.
- Publications which contain general information and are made available to alum, faculty, staff, students or other participants in or beneficiaries of University programs.
For printed matter requiring publication numbers, use this shortened version:
The University of Tennessee Chattanooga is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.
When space is limited, you may use:
UTC is a comprehensive, community-engaged campus of the UT System. UTC is an EEO/AA/Titles VI and IX Section 504/ADA/ADEA institution.
Full EEO/Affiliation Statement:
All qualified applicants will receive equal consideration for employment and admissions without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability or covered veteran status. Eligibility and other terms and conditions of employment benefits at the University of Tennessee Chattanooga are governed by laws and regulations of the state of Tennessee, and this non-discrimination statement is intended to be consistent with those laws and regulations. In accordance with the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, the University of Tennessee affirmatively states that it does not discriminate on the basis of race, sex or disability in its education programs and activities, and this policy extends to employment by the University. Inquiries and charges of violation of Title VI (race, color, national origin), Title VII (sex, race, color, national origin, and religion), Section 504 of the Rehabilitation Act (disability), ADA (disability), Age Discrimination in Employment Act (age), sexual orientation, or veteran status should be directed to the Director of the Office of Equity and Inclusion . The director of the Office of Equity and Inclusion is also the ADA coordinator and is at 201 Human Resources Center, Dept. 5455, 615 McCallie Ave. Chattanooga, Tennessee 37403-2598; telephone 423-425-5468 or [email protected]. Requests for accommodation of a disability should be directed to the director of the Disability Resource Center, Michelle Rigler, 423-425-4006 (V/TTY). Questions about Title IX and complaints of violations should be directed to the University of Tennessee at Chattanooga Title IX Coordinator Anitra Barrett, at [email protected] or 423-425-4255. If the student or employee does not wish to contact UTC’s Title IX Coordinator, he or she may contact the Department of Education Office for Civil Rights, 61 Forsyth Street S.W., Suite 19T10, Atlanta, Georgia 30303-8927; telephone: 404-974-9406; email: [email protected].
- 3. Publication Number
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Publication numbers are required for printed matter as part of the process of maintaining records and reviewing for branding, messaging, etc. Graphic and Mail Services will not print the publication without this number.
Go to the Publication Request Form and upload your art file of the item to be printed. We will do our best to respond by close of business the following day. We’ll assign and record your number for auditing purposes, and you place the unique number at the end of the EEO statement on your publication. Typically, this process takes less than 24 hours, but lengthy publications may take longer due to proofreading.
REQUEST Your Publication Number Here
Use this online form to request your number, then display it as shown below.
Display Your Required Elements
Put each of the three elements together so the grouping should look something like this:
In this example found on the back of a postcard, the white icon and white print are used because of the dark background. The information is discreet but legible.
You are now ready to send your item to Graphic and Mail Services for printing.