Student Steering Committee
The Student Steering Committee is a select group of student leaders who are responsible for the planning, execution and promotion of all student-focused Homecoming events. This group is chosen through a rigorous application process each spring with an emphasis on academic achievement, on and off-campus involvement and commitment to the spirit and traditions of the institution. The committee is advised by the Assistant Dean of Students and the Graduate Assistant for Student Engagement in the Office of the Dean of Students.
Recruitment for the 2017 committee is now open! See the information below to learn how you can join!
Join the 2017 Student Steering Committee!
Additional positions or events may be added at any time.
Full-time, undergraduate student (12 credit hours enrolled)
GPA: 2.50 (Chairs), 2.75 (Directors) – cumulative; must maintain for entire term
Must be in good academic and conduct standing with the institution; must maintain for entire term
Candidates should ideally be involved in at least one student organization on campus with demonstrated leadership experience in the organization, attendance at university-wide or organizational leadership programs or on/off-campus job experience
Candidates should have a commitment to servant leadership, understanding of the level of visibility and responsibility of being a student leader and appreciation for diversity
Candidates should understand the need for confidentiality in some areas of the Homecoming planning and execution process
Term: March 1, 2017 – November (if November Homecoming, positions end in December)
Must attend all committee and sub-committee meetings - class schedules shuld be arranged around meetings
- Spring Semester: Time TBD, bi-weekly
- Fall Semester: Wednesdays at 3:00 PM, weekly
- Sub-Committee Meetings
- Spring Semester: Time TBD, at least two during spring
- Fall Semester: Time TBD, bi-weekly
Must attend committee’s summer leadership retreat in July 14 - 16, 2017 (housing and meals covered; no transportation costs covered)
Must attend all events run by the Student Steering Committee (class is only exception), including events on game day
Must attend designated shifts at outreach events (ex. Welcome Week collaborations, tabling, student organization meetings, etc.)
Some event planning will happen over the summer, so summer communication and some work is expected
Must attend a Transition Retreat to provide initial training and lessons learned to the next committee
All positions are subject to other duties as assigned
Stipends run March, April, August, September, October, November (if Homecoming is in November)
Student Director - $150 stipend/paid monthly
Assistant Directors - $100 stipend/paid monthly
Chairs - $50 stipend/paid monthly
Committee Apparel – polo shirt, t-shirt, name tag
Meals – all retreat meals, meals at some Homecoming events
Housing – retreat only; on-campus housing available for those not in Chattanooga for retreat
event planning, student organization management, leadership development, time management, conflict management, marketing skills, and risk management.
Committee Structure - PDF Download
responsible for the overall management of the student steering committee, including but not limited to meeting planning & facilitation, expectation setting and accountability, oversight of individual assistant directors/chairs; serve as the official student spokesperson for Homecoming at UTC including by not limited to serving on the University-Wide Homecoming Committee, press appearances, attending various meetings and events outside of the committee; responsible for assisting advisory team with all planning and logistics of the summer leadership retreat; develop a post Homecoming assessment with the advisory team, to gain student feedback, assess goal achievement, including creating a summary to provide to the next committee; assist with the recruitment and selection of the next year’s committee
responsible for overseeing the Outreach sub-committee; responsible for developing an overall marketing and awareness strategy for Homecoming; responsible for facilitating the selection of the theme and working with the Office of Communications and Marketing to interpret and implement the theme through graphic design; responsible for selecting and ordering giveaways (t-shirt, promotional items); assist each chair with creating a timeline and plan for their position; plan any outreach strategies (tabling, student organization meetings, Welcome Week collaborations, etc.), including handling all space reservations, facilities/vendor/security needs, etc.
responsible for overseeing the Campus Programming sub-committee; works to ensure events are open to all students and work to ensure diversity in content and options; responsible for handling all necessary space reservations, in collaboration with chairs; works with Assistant Director – Outreach to develop a marketing plan to recruit campus participation; work with each event chair to develop a plan for events
responsible for overseeing the Organization Involvement sub-committee; coordinates and manages the registration process for all events; works with Assistant Director – Outreach to develop a marketing plan to recruit organization and faculty/staff involvement; work with each event chair to develop a plan for event logistics, event rules, point structure, supplies/facilities/security needs, risk management and event staffing needs; responsible for cross-checking all points/judges sheets, verifying rules and ensuring fairness in all events; responsible for handling all necessary space reservations, in collaboration with chairs
Responsible for working with the Office of Alumni Affairs to plan a two-hour, mid-day kick off pep-rally for the campus community (in conjunction with the Office of the Chancellor, Chattanooga Athletics, Spirit Groups and Marching Mocs and Chattanooga officials) and at least one additional student-centered event outside of the office’s homecoming calendar that involve alumni. For each event, this person will coordinate event logistics, vendors/guest speakers/entertainment, supplies/facilities/security needs, risk management and event staffing needs; and develop a marketing plan for promotion. This person will also work to plan and work to incorporate alumni into student homecoming events.
Responsible for maintaining and creating content for the official UTC Homecoming social media accounts, across platforms – including Twitter, Facebook, Instagram and Snapchat; work with event chairs to promote events and deadlines; responsible for developing and creating a series of videos, in collaboration with Mocs News and Office of Communications and Marketing to promote events and engage campus; maintain the official brand and theme of Homecoming, in collaboration with the Office of Communications and Marketing and Assistant Director – Outreach.
Responsible for all aspects of the 2017 Homecoming Court including but not limited to recruitment of applicants, application creation; soliciting references, management and recruitment of a selection committee, interview coordination, any and all communication related to Homecoming Court; work with the Social Media Chair to promote applications and voting; work with advisory team to create voting process via OrgSync; work to ensure court candidates attend specific Homecoming events and handle all day-of-game logistics related to the celebration of the court and crowning of the Top MOC and Homecoming Queen.
Responsible for planning the free, all-student tailgate at the Mocs Block at Finley Stadium, in collaboration with Chattanooga Athletics including coordinating event logistics, vendors/catering/entertainment, supplies/facilities/security needs, risk management and event staffing needs; develop a marketing plan for promotion of the tailgate to the campus community, including tailgate offerings, free student transportation or parking options, etc.
Responsible for planning a three-hour, late night (after 8pm) carnival and bonfire event open to the campus community; coordinate event logistics, vendors/ entertainment, supplies/facilities/security needs, risk management and event staffing needs; develop a marketing plan for promotion of the event to the campus community
Responsible for planning the university’s annual lip sync dance and skit competition, open to any registered student organization at UTC, including coordinate event logistics, production, supplies/facilities/security needs, risk management, event staffing; oversee judges panel including recruitment, training, all communication for/with the panel, scoring rubric structure and judges introductions; attend McKenzie Arena pre-event coordination meeting; coordinate video recording and streaming of the event with Mocs News; oversee all participating organization needs including recruitment of groups to participate, creating/adjusting rules for the event, managing registrations including song lists and music access, any and all communication, day-of-show run through, wristband distribution and holding all groups accountable to the rules and expectations of the event; work with advisory team to tally scores
Responsible for planning a minimum of two small events (one day, one evening) open to the campus community to provide non-organization specific social opportunities (examples: bingo, karaoke); coordinating event logistics, vendors/entertainment, supplies/facilities/security needs, risk management and event staffing needs; develop a marketing plan for promotion of the events to the campus community
Responsible for planning a community-focused half day service experience the Saturday prior to Homecoming to provide UTC students, faculty and staff the opportunity to give back to the Chattanooga community and an on-campus donation drive for the UTC Food Pantry that will promote giving back and the importance of philanthropy.
- University Day of Service Responsibilities: Oversee the management of the community volunteer sites including soliciting community organizations to participate, identify projects/tasks students can assist with, number of volunteers needed; responsible for all communication between institution and the community organizations; create an outreach and marketing plan for volunteer recruitment; develop and facilitate the online registration process for volunteers; coordinate all transportation logistics for volunteers; plan a kickoff and closing ceremony to communicate the importance of civic engagement and expectations including coordinating guest speakers, arranging catering and any supplies/facilities/security needs; create a post-event assessment for community organizations and volunteers to share thoughts on their experience and future interest, including developing a summary for the next set of co-chairs.
- UTC Food Pantry Drive Responsibilities: Coordinate event logistics, supplies/facilities/security needs, risk management and event staffing needs; oversee any and all event related communication with stakeholders; coordinate the student organization competition portion of the program including managing registrations, creating rules and points structure and holding all groups accountable to the rules and expectations of the event; work with advisory team to tally scores for student organization portion
Responsible for planning two events – Banner Painting Competition & Office Decorating Competition to enhance the campus environment, increase awareness and boost morale during Homecoming including coordinating event logistics, supplies/facilities/security needs, risk management and event staffing needs; oversee all participating organization and office needs including recruitment of groups and offices to participate, creating/adjusting rules for the events, managing registrations, any and all communication and holding all groups accountable to the rules and expectations of the event; oversee judges panel including recruitment, training, all communication for/with the panel, scoring rubric structure; work with advisory team to tally scores
Applications Open: January 30, 2017
Applications Close: February 10, 2017
Interviews: February 13 - 15, 2017
Selection Notification: February 16, 2017
Committee Term Begins: March 1, 2017
Step 1: Attend an Interest Meeting
While interest meetings are not required to apply, you are strongly encouraged to attend one. These will provide an overview of responsibilities and expectations of the committee, as well as introduce the committee positions.
Step 2: Submit an application
Application can be submitted on OrgSync during the timeframe listed. Applications take time, so avoid doing it at the last minute. You should plan to spend at least 15 - 20 minutes on your application. You will be asked to list your involvement, two professional references and respond to a variety of short answer questions. You should ask your references for permissions prior to listing them. Responses from references are part of your overall score.
Step 3: Notify References
Once you have submitted your application, we ask that you notify your references you listed them on your application. Let them know they will be recieving an e-mail from UTC to fill out a quick reference form.
Step 4: Interviews
Once applications close, the selection committee will review the applicants and select a group of applicants to participate in an individual interview. If you are selected, you will receive an e-mail with a link to sign-up for an interview time. Interviews are 20 minute time blocks throughout the day. During that time, you should expect to tell us about yourself, your involvement on campus, desire to assist with Homecoming and share information from your application.
Note: No applicant is guaranteed an interview.
Step 5: Selection
After interviews are complete, the selection committe will meet to decide the best team for our next student steering committee. You will be contacted regardless to know of your status.