Responsibilities of the Project of Practice Chair
The Project Chair will be selected on the basis of content expertise. This should include topic interest or subject matter expertise, experience providing research direction, and/or methodology expertise. The Chair is responsible for guiding the candidate to produce doctoral level, original scholarship in the proposed topic area. The Project Chair must be a member of the LEAD faculty and hold graduate faculty status.
The Project Chair’s responsibilities include:
- Being familiar with current project of practice policies and procedures in the LEAD program
- Advising the candidate from the initial stages through the final defense of the Project of Practice
- Guiding the candidate in the selection of Project of Practice committee members
- Guiding the candidate to set a realistic timeline for completion of the Project of Practice
- Responsibly assigning the candidate a grade of SP (successful progress) or NP (no progress) each semester
- Guiding the candidate toward achieving a high level of technical and ethical quality in the Project of Practice research
- Assisting the candidate in developing a quality Prospectus and in navigating the Prospectus approval process
- Providing guidance on the research proposal structure, formatting, content and setting clear expectations for timely completion of the Proposal
- Guiding the candidate in the selection of methods/procedures for data collection and analysis*
- Assisting the candidate in the Project of Practice Proposal defense process
- Assisting the candidate in navigating the IRB approval process
- Assisting the candidate in data collection and analysis*
- Preparing the candidate for the defense process
* If a separate Methodologist is assigned, the Chair may serve in a support role.
Responsibilities of the Committee Members
All members of the candidate’s committee share responsibility in ensuring that the candidate produces high-quality scholarship. Committee members are responsible for reading manuscripts within the agreed-upon minimum 14 day time frame (per committee member), suggesting substantive editorial changes, and providing rationale for their support and critiques. Committee members who perceive major flaws that are likely to result in a candidate’s unsuccessful defense should discuss these concerns with the candidate and Project Chair immediately.
Committee member’s responsibilities include:
- In cooperation with the Project Chair, advising the candidate from the initial stages through the final defense of the Project of Practice
- Provide subject matter expertise as requested by Project Chair or candidate
- Reading drafts and providing meaningful feedback at each defense stage of the project process
- Guiding the candidate in the selection of methods/procedures for data collection and analysis**
- Assisting the candidate in data collection and analysis**
- Corresponding with the Project Chair and candidate as needed for clarification/resolution of methodological issues during the Project of Practice process**
** Methodologist only (if the Chair is not performing both roles). A Methodologist should be selected who has particular expertise in the type of study the candidate is pursuing.
Responsibilities of the Project of Practice Candidate
The candidate is expected to engage in active preparation of the Project of Practice process from the onset of the doctoral program. Candidates are responsible for choosing a topic, submitting proofread drafts of materials to the Project Chair, preparing adequately for meetings, thoroughly reviewing all policies and procedures, and communicating on a regular basis with the Project Chair via the Project of Practice course space or UTC email. The candidate is expected to maintain a respectful and professional attitude at all times.
Candidates are expected to maintain contact with the Project Chair and Methodologist throughout the Project of Practice process to ensure that the research and writing adhere to the agreed-upon plan. As the project is the candidate’s responsibility, s/he must frequently keep the Project Chair informed of progress. All communication for the Project of Practice process is accomplished (and therefore documented) in the Learning Management System (UTC Learn) and all drafts are submitted and feedback returned through the Learning Management System (UTC Learn). The candidate should contact the Project Chair in the event of any significant changes in his/her personal or professional life which may interfere with program completion. Occasionally, synchronous meetings may be scheduled with your Project Chair or the whole committee. In order to document this part of the project of practice process, immediately following a synchronous meeting (within 48 hours), the candidate should post a detailed summary of the meeting in the Project of Practice course space.
In addition, candidates are expected to maintain regular contact with the Program Office via email ([email protected]).
Communicating with the Committee
The Project Chair will determine when a document is ready for electronic review by the committee and will initiate communication amongst committee members. The candidate should avoid consulting the full committee for feedback without prior approval of the Project Chair. The Project Chair will notify the Program Office via email ([email protected]) of the date/time/location of all committee defense meetings.