UTC RAVE Alert

Application for Use of Facilities

Beginning May 1, 2024, we will be unable to host non-UTC sponsored events in the University Center because of a facility renovation.  This change will be in effect until Summer 2026.

 

Note:  This form is for non-UTC entities and private individuals.  UTC Departments and Student Organizations should go use the Department and Student Organization Request.

  

Prior to completing this form, please visit our "Rooms" page for room descriptions and pictures to ensure your requested rooms will meet your meeting or event needs.

Also, please look over the our "Renting Space" section for fee information.

Responsible Contact Information
Company/Organization Status
Non-profit entities will need to provide proof of current registered non-profit status.
Event Information
Room(s) Requested
If you selected the Chattanooga Room, which section(s) will you need?
The Chattanooga Room has 3 sections (A, B, & C) with Chattanooga C having the windows.
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Do you need any reserved time before the event for your set-up?
Do you need any reserved time after the event for your breakdown?
Events with an estimated attendance of 100 or more will be required to provide a certificate of insurance. A UTC staff member will contact you with more information upon receiving your request.
Who is your target audience?
Attendees will include:
Will your event bring anyone under the age of 18 years old on campus?
Will money be exchanged for this event?
On-site money exchanges (ticket, merchandise, book sales, etc.) may require UTC Police to be present for your event. All security costs will be the responsibility of the sponsoring group.
Please check all applicable classifications.
Requested University Services
Requested University Services Food and/or Beverages Served?
All food in the University Center must be catered through Mocs Catering. You can contact Mocs Catering at 423-425-4200. To avoid late fees, orders should be finalized at least 7 days prior to your event.
If you have requested either the Tennessee or Chattanooga Rooms, what type(s) of set-up will you need?
What audio/visual needs are there for your event?
You must contact the UC Office at 423-425-4455 regarding specific set-up details at least one week prior to your event.
Would you like to have a Media Tech staff your event?
A Media Tech is a staff member who will work your event for the purpose of assisting with audio/visual needs (not including recording and streaming.) The cost for a Media Tech is $15.00/hr with a 2-hour minimum on weekdays and a 2-hour minimum on weekends. If you need a Media Tech for the duration of your event or only for the beginning of your event, they will be scheduled to staff your event at least 30 minutes before your Event Start Time.
ex. 3:30pm-5:30pm
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Additional Information
During regular business hours Monday-Friday there is a fee for parking on campus. How would you like to handle this fee (if applicable)?
Would you like a wireless network account created for your event for attendees to access the wi-fi on campus?
Facilities Use Terms and Conditions - Safety and Risk Management Statement
In consideration for the permission of the University of Tennessee at Chattanooga to allow use of premises, the undersigned agrees to assume all responsibility and legal liability arising out and in the use of the aforementioned property. The undersigned further agrees to indemnify, save and hold harmless, the University of Tennessee at Chattanooga and its employees from any liability arising out of the use of this property. Further, the undersigned agrees to abide by all rules, standards or reasonable requests made by the University of Tennessee at Chattanooga relating to the use of the these facilities and to adhere to all safety/fire code/minors on campus requirements as set forth by the University and to instruct participants to adhere to the same. Depending on the type of liability exposure, I understand that I may be asked to provide proof of current liability insurance and a certificate of insurance evidencing the University of Tennessee at Chattanooga as listed additional insured.
Facilities Use Terms and Conditions - Equal Opportunity Statement
The University of Tennessee at Chattanooga is an equal employment/opportunity/affirmative action/Title VI/Title IX/Section 504/ADA/ADEA institution.
Facilities Use Terms and Conditions - Electronic Signature
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