Study Abroad Pre-Departure Checklist
Register for UTC EXCH courses
Every student needs to do this.
There are two placeholder courses that indicate to the rest of campus that you are still a full-time UTC student while you're away with your program. The two exchange placeholder courses you must register for are EXCH 0990r and EXCH 0991r.
The CRNs change for these courses each semester, so this will be sent out to you by the Office of Study Abroad prior to your departure.
Failure to enroll in these two placeholders, as directed by the Office of Study Abroad, could delay in the processing of the financial aid for your study abroad.
Upload Course Pre-Approval Form
You can locate this form in your UTC study abroad portal.
Reminder for students using Federal Financial Aid:
If you will be using ANY Federal Financial Aid during your time abroad, you must have your academic advisor(s) complete the Academic Advisor Approval Form.
Secure financial aid clearance
To confirm that all your UTC financial aid is in order, you need to meet with UTC Financial Aid office.
Remember, the financial aid office cannot give you much information unless your most recent financial aid/FAFSA documents and study abroad budget worksheet are complete.
Drop any UTC classes during your study abroad/exchange term (except the EXCH courses)
Some students register for UTC classes as a "back up" to study abroad or exchange plans.
Students will be charged for these credits separately, and in addition to, the study abroad/exchange program, if still registered for them when the UTC billing cycle begins.
Cancel UTC housing and meal plan
Similar to UTC class registration, students who are signed up for on-campus housing or a meal plan during the study abroad/exchange program term will be charged separately, and in addition to, the study abroad/exchange program.
Notify the U.S. State Department of you travel plans
This checklist item is for your safety.
Our office requires students to do this prior to departure.