DASH-Research-Affiliate-and-Student-Access

Affiliate and Student Access Request

All university employees, including student workers, automatically have standard access to DASH Research using their UT NetID credentials and are selectable as study staff. Access must be requested for individuals that are external to the university (affiliates) or unpaid students (students) that participate in research and require access to DASH Research modules. This job aid focuses on the two-step process for requesting standard access for affiliates and students. Request for enhanced or additional access to DASH Research will be processed separately.

1. NOTE: The process below replaces the use of the DASH Contingent Worker process for sponsoring access to DASH Research. Individuals currently in DASH as contingent workers do not need to follow this process.

Affiliate. An individual not paid by the university but participates in research activities requiring access to DASH Research. These individuals may be but are not limited to professional community members serving as review board members or external researchers.

1. Obtain a UT NetID.
   Work with the appropriate campus or department contact to request a Sponsored NetID through your local information technology office. Information required to complete this request may vary by campus or department. Sponsorship is active for one year and must be renewed annually per campus requirements to retain access to DASH Research.
   1. NOTE: Previously employed individuals may have an existing NetID that can be reactivated. Affiliates must activate their NetID by setting up a password and two-factor authentication to access DASH Research.
2. Submit a DASH Research Access Request Form.
   A representative of the sponsoring department or program will use the TDX form link below to submit a single submission or upload a multiple request. Required information includes active NetID, sponsoring campus, affiliate’s email, affiliate’s organization, person responsible, or supervising.
   1. Form: Affiliate and Student Researcher Access Request

Student. Active students that are not paid by the university as either a student worker or graduate teaching/research assistant. These individuals may be completing course work that requires a research component or are part of a research team.

1. Collect existing UT NetID.
   Collect and confirm the student’s active UT NetID.
2. Submit a DASH Research Access Request Form.
   The student’s mentor, sponsoring PI or a representative of the sponsoring department will use the TDX form link below to submit a single submission or upload a multiple request. Required information includes active NetID, student’s sponsoring PI or mentor, person responsible, or supervising.
   1. Form: Affiliate and Student Researcher Access Request

Request Multiple Individuals or Course Access. When submitting an access request for multiple individuals, an Excel spreadsheet may be attached to the TDX form. The attachment must include all required information identified in the form template linked below.

Download: Affiliate-Student-Multi-Access-Request-Template-DASHResearch.xlsx

Resources for Sponsoring a NetID. Below are suggested resources for completing a NetID request. Please check with your local information technology office or sponsoring department for campus-specific details.

• UT Chattanooga: Sponsor Affiliate Account Information. Request Form
• UT Health Science Center: Contact [email protected] for IRB sponsorship. Sponsored NetID Request Process. Request Form.
• UT Knoxville: Sponsored NetID Account Information. Request Form
• UT Martin: Account Access.
• UT Southern: Contact: [email protected]