Meeting Room Catering Policy

The UTC Library welcomes University partners to reserve meeting rooms for events, including those that involve catering. While Aramark is an approved on-campus caterer with established access to the library, outside caterers are permitted under the following guidelines:

1. Event Start Times
   • The library normally opens at 7:45 a.m. Monday through Friday and 12:00 p.m. on weekends, but hours may vary.
   • If your event begins at the time the library opens, additional setup time cannot be provided. The library will not open early for setup.
2. Setup and Cleanup Responsibilities
   • Library personnel will not assist with event setup or cleanup.
   • Rooms must be left clean and ready for use for the next event. The library will not remain open past closing time to allow for cleanup.
3. Responsibility for Cleanup
   • If a caterer does not complete the cleanup, the event organizer is responsible for ensuring the room is returned to its original condition.
   • Outside caterers cannot be given access to library rooms. The event organizer must accompany them.
4. Loading Dock Access
   • Caterers may access the loading dock only if the Library Administrative Office is available to open it.
   • The event organizer must be present when the caterer arrives.
   • Library administrative staff will only provide dock access; they will not assist in transporting or setting up catering items.
   • Other Library staff cannot provide loading dock access, as they are assigned to public service desks and cannot leave those posts.
5. After-Hours Events
   • If an event is approved to occur outside regular Library hours and requires early opening or late closing, an additional fee will be charged to cover personnel costs.