Submit Your Event or Program

Submit an event for Welcome Week 2025

Hosting an event during the first week of school and want to get the word out? Submit your event or program to be included on our Welcome Week 2025 calendar! 

Adding your event to the calendar can boost awareness of not only your event but your group, as well. These events are included on the Welcome Week website. Our goal is to showcase as many events as possible during the first week of classes. Only events sponsored by UTC departments or student organizations that completed the re-registration process for the 2024-2025 academic year will be included on the 2025 Welcome Week calendar.

The priority deadline to submit events is Friday, July 18. Events received by this date will be added to the Welcome Week calendar on the website by August 1. The final deadline to submit events is Thursday, August 7. Events received by this date will be added to the Welcome Week calendar on the website before the first day of classes on August 18. Events received after the final deadline will not be added to the calendar on the Welcome Week website.

To submit your event or program, please use the submission form below.

2025 Welcome Week Calendar Submission Form

Frequently Asked Questions

When is Welcome Week 2025?

Great question! Welcome Week 2025 is August 17-23.

Who can submit an event to the Welcome Week calendar?

Any university office, department, or student organization that completed re-registration last academic year can submit an event to be included on the Welcome Week calendar. Events must be during the Welcome Week time frame (August 17-23).

We will not add events from local business or community groups to the Welcome Week website. 

What types of information are required to submit an event?

All of the basics - name, date, time, location, etc. All events must provide a detailed description of the event as well as a link to the event listed in MocSync or on a university website with more information. We also ask you have a primary point of contact for your event, as well. Those contacts will be listed on the online calendar to assist individuals who may have specific questions related to the event.

Can I bulk submit my list of events?

Yes! Download the spreadsheet provided on the submission form and use as many rows as needed to add all of your events.

What support can you provide to help our event?

Our program can guarantee you cross-promotion for your event through the use of our website which we advertise on social media. 

It is the responsibility and expectation of any sponsoring group to run their program, fund their program, reserve any spaces or needs and additionally promote their event.

I have a great idea but I do not have a budget. Is there anything I can do?

If you are a university entity seeking financial support, you may contact Laura Petrus at [email protected] to see if there is a co-sponsorship opportunity. However, there is no guarantee.

Where will I be able to find my event listing?

All approved events submitted via the submission form will be featured on the Welcome Week website! Our printed marketing materials will only highlight a few events but will push students to the website and MocSync to find more events.

Can I submit an event or program after the priority deadline?

Yes! Events submitted after the priority deadline will still be added to the website. However, we can't guarantee we will be able to add your event to website if submitted after our final deadline.

Does my event have to be free in order to be listed?

While we strongly encourage you to make your event FREE to any current Moc, it does not have to be free in order to be listed. We ask you put the information about any fees associated with your event in your submission. Your description should provide information about how to pay the fee including any registration processes.

How do I get my event list on the campus-wide activities calendar?

The calendar is generated through event listings created within MocSync. Your submission through this form does not automatically add your event to MocSync. However, setting your area up with a MocSync portal is easy! If you are interested, please contact the Center for Student Leadership, Engagement, and Community at [email protected] for a consultation about how you can use MocSync to maximize your event promotion.

How can I track who attends my event for future assessment or promotion needs?

It's easy! MocSync allows your office/department the ability to easily swipe students into events with their Mocs Card or by using our new mobile check-in process.

If your group does not have a MocSync portal, it takes just minutes to set one up. If you are interested, please contact [email protected] for a consultation about how you can use MocSync to maximize your event promotion and for information on how to track attendance at events in MocSync.

I still have more questions! Who should I contact?

Please contact Laura Petrus in the Center for Student Leadership, Engagement, and Community with additional questions. Laura can be reached at [email protected] or 423-425-2321.