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Thesis and Dissertation

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When to submit

Instructions for submitting


Fall  2014 Defense and Submission Deadlines

  Defend By                                  Submission to G.S.

Dissertation                   October 13                                           October 27

Thesis                              October 20                                          November 3


Spring  2015 Defense and Submission Deadlines     

   Defend By                                  Submission to G.S.

Dissertation                   March 9                                            March 23

Thesis                              March 13                                          March 27


Summer  2015 Defense and Submission Deadlines     

   Defend By                                  Submission to G.S.

Dissertation                   June 26                                            July 10

Thesis                               July 3                                               July 17



  1. Read “Thesis and Dissertation Standards
  2. Complete and submit the Committee Appointment Form
  3. Institutional Review Board – Submit permission request if required
  4. Attend a “Thesis and Dissertation Standards” workshop see: Tips and Format information
  5. Write your manuscript according to the “Thesis and Dissertation Standards
  6. At least 2 weeks prior to defense, submit Notice of Defense Form – Discuss defense time, date and location with Committee members (make sure your committee has a copy of your manuscript for review) and submit form two weeks prior to defense.

Notice of Scheduled Defense

(Copy, paste and fill in the information below email at least 2 weeks prior to your defense to

Put in Subject Line:  Your Name, Notice of Scheduled Defense

Paste the following information into the body of the email and complete the information:

  • UTC ID#:   
  • Name:
  • Degree:
  • Chairperson:
  • Title of Thesis/Dissertation:
  • Scheduled defense Date:
  • Time:
  • Location:
  • Abstract: (copy and paste into the email)

Review and verify that your manuscript is written in accordance with the “Thesis and Dissertation Standards

When to Submit:

It is important that you appropriately plan to defend and submit your thesis or dissertation in the approved and accepted format to the Graduate School according to the dates published in the Graduate School Academic Calendar. Defending and/or submitting your thesis or dissertation after the deadline date may result in you not graduating in the semester you planned, additional expense to register for a subsequent semester, and your degree to not be conferred as planned.  Please note these dates and plan accordingly to defend and submit in the semester you plan to complete your manuscript.

Instructions for Submitting a Thesis or Dissertation

The following is a listing of the steps required for submitting a thesis or dissertation to the Graduate School for format review and approval. Theses and dissertations are not considered complete until the document has been approved by the Graduate School; therefore, transcripts and diplomas are not released until all of the following steps are completed in the sequence provided.

Deadlines for submission of documents for review by Graduate School staff are published on the Graduate School web site and the Graduate School Academic Calendar; these deadlines cannot be waived. However, if the deadline falls on a weekend, the thesis or dissertation must be submitted no later than 4:30 p.m. on the following Monday. To meet the first submission deadline (the first review of the document), the following verification forms or pages must be received by the Graduate School prior to the thesis or dissertation. Links are provided to each of the forms or pages.

  • A completed Graduate Degree Examination Results form with all required signatures indicating that the defense of the thesis or dissertation was passed and the thesis or dissertation has been accepted by the examining committee and reviewed and approved by the College Dean. (Signature of the academic dean verifies approval and acceptance by the college based on academic rigor, scholarly writing, and adherence to the UTC Graduate School Thesis and Dissertation Standards)

  • The student must submit the “Verification of Standards and Bibliography Management Software form”, which indicates that the Standards for formatting were followed, verifies the bibliography management software used, provides the name of the software, and indicates the word processing software used to produce the thesis or dissertation.

  • The thesis or dissertation is submitted electronically to UTC Scholar, (submissions guidelines @  The thesis or dissertation should not be submitted until all committee editorial comments and corrections are appropriately addressed.

    • Make sure your paper is in an acceptable format. UTC Scholar accepts papers in Microsoft Word (DOC) or (DOCX), Rich Text Format (RTF), or Adobe Acrobat (PDF). MS Word or Rich Text Format is preferred.
  • Upon completion of the initial format review, the thesis or dissertation will be accepted or returned to the student for corrections. If the document is not accepted, the student must make the requested corrections and re-submit a revised electronic copy for review. The review process continues until the document is deemed acceptable.

  • When the document is accepted, the graduate dean will post the manuscript for the general public on UTC Scholar.  The student will receive an email that the document has been posted which means the dean has accepted the document and the Theses or Dissertation requirement has been fulfilled.

To submit to UTC Scholar follow the instructions at:  

In addition to UTC Scholar, the students has the the option of submitting their research to the UMI ETD Administration site (ProQuest) at