Application for Use of Facilities 2024 Breadcrumb Enrollment Management and Student Affairs University Center Application for Use of Facilities 2024 Section Menu Enrollment Management and Student Affairs Skip Sidebar University Center Request Space Renting Space Offices In The UC Rooms UC Game Room Frequently Asked Questions History of the UC Contact Us & Directions Application for Use of Facilities 2024 Our Staff This form should only be used for the event(s) specified, and should not be used after March 31, 2024. Responsible Contact Information Name First Last Contact Email Contact Phone Department/Student Organization Name Department/Student Organization Name Second Contact (if applicable) Contact Name First Last Contact Email Contact Phone Event Information Event Title Event Description Should this event be displayed on UTC’s Public Calendar (Localist)? Yes No Room(s) Requested Auditorium (300) Chickamauga Room (Varies, 48 Max) Fortwood Room (Conference Table, 24) Heritage Room (Conference Table, 20 + 6 addt'l)) Ocoee Room (Classroom, 30 + 5 addt'l) Sequoyah Room (Conference Table, 20) Signal Mountain Room (Tiered Classroom, 80) Tennessee Room (Varies) If you have selected either the Tennessee Room or Chickamauga Room, what type(s) of set-up will you need? Auditorium (Rows of Chairs) Banquet Crescent (Round Tables with No Backs to Front of Room) Classroom (Rows of Tables & Chairs) Fair/Expo Reception Empty Room Please describe your technology needs for this reservation Day(s) and Date(s) Requested Day(s) and Date(s) Requested: Date Day(s) and Date(s) Requested: Time Event Start Time (Please Specify AM/PM) This should be your actual event start time and not the time you will arrive to do your set-up. Event End Time (Please Specify AM/PM) Do you need any reserved time before the event for your set-up? The following spaces will include set-up time to accommodate for any UC set-up and Aramark set-up: Tennessee Room (4 Hours), Auditorium (1.5 hours), Chickamauga Room (2.5 hours). If your set-up needs will be more than 1 hour in these spaces please select the “More than 60 minutes” option below. If you will need less than 60 minutes of set-up time in these threes spaces please select “None” None 15 Minutes 30 Minutes 45 Minutes 60 Minutes More than 60 Minutes Do you need any reserved time after the event for your breakdown? None 15 Minutes 30 Minutes 45 Minutes 60 Minutes More than 60 Minutes Estimated Attendance Is this request a rain location for an outside event? Yes No Who is your target audience? UTC Campus Community Members Non-UTC Community Members UTC Alumni Attendees will include: UTC Faculty, Staff, and Students UTC Alumni Family of Non-UTC Students Non-UTC Community Members If you selected “Non-UTC Community Members”, please estimate how many attendees will be non-UTC community members. If your event will have specific invited public guests or will be open to the general public, how many non-UTC community members are you expecting? Will your event bring anyone under the age of 18 years old on campus? No Yes. They will be accompanied by a parent/guardian. Yes. They will be in a group accompanied by a teacher/counselor. Yes. They will be dropped off and event staff will be responsible for them. Will money be exchanged for this event? No Yes - Tickets will be pre-sold only and there will be NO ticket or merchandise sales on site. Yes - There will be will admission and/or merchandise sales on site. Yes - There will be book sales on site. (Must Coordinate Through Campus Bookstore) Please check all applicable classifications. Meeting Conference or Workshop Entertainment Event Fundraising Solicitation Co-Sponsored* Speaker or Lecture* Requested University Services Requested University Services Food and/or Beverages Served? No Yes - refreshments Yes - buffet meal Yes - boxed lunch All food in the University Center must be catered through Mocs Catering. You can contact Mocs Catering at 423-425-4200. To avoid late fees, orders should be finalized at least 7 days prior to your event. I understand I must use Mocs Catering for my food and beverage needs. You must contact the UC Office at 423-425-4455 regarding specific set-up details at least one week prior to your event. I Understand Would you like to have a Media Tech staff your event? A Media Tech is a staff member who will work your event for the purpose of assisting with audio/visual needs (not including recording and streaming.) The cost for a Media Tech is $18.00/hr with a 2-hour minimum. If you need a Media Tech for the duration of your event or only for the beginning of your event, they will be scheduled to staff your event at least 30 minutes before your Event Start Time. No, I do not need a Media Tech for my event. Yes, I would like a Media Tech to staff a portion of my event. Yes, I would like a Media Tech to staff the duration of my event. If you only need a Media Tech to staff a portion of your event, please provide the following time(s) here. ex. 3:30pm-5:30pm Additional Information Please provide any additional information or special requests for your event below. Facilities Use Terms and Conditions - Safety and Risk Management Statement In consideration for the permission of the University of Tennessee at Chattanooga to allow use of premises, the undersigned agrees to assume all responsibility and legal liability arising out and in the use of the aforementioned property. The undersigned further agrees to indemnify, save and hold harmless, the University of Tennessee at Chattanooga and its employees from any liability arising out of the use of this property. Further, the undersigned agrees to abide by all rules, standards or reasonable requests made by the University of Tennessee at Chattanooga relating to the use of the these facilities and to adhere to all safety/fire code/minors on campus requirements as set forth by the University and to instruct participants to adhere to the same. Depending on the type of liability exposure, I understand that I may be asked to provide proof of current liability insurance and a certificate of insurance evidencing the University of Tennessee at Chattanooga as listed additional insured. I understand and accept the safety and risk management statement. Facilities Use Terms and Conditions - Equal Opportunity Statement The University of Tennessee at Chattanooga is an equal employment/opportunity/affirmative action/Title VI/Title IX/Section 504/ADA/ADEA institution. I understand and accept the Equal Opportunity Statement. Facilities Use Terms and Conditions - Electronic Signature I have read and understand this agreement, and I am aware of the Facilities Use Terms and Conditions above. I acknowledge that all listed information is accurate, and I will let the appropriate department know if anything changes before this event. I understand that failure to meet any conditions of this agreement shall result in a cancellation at any time. I understand that this form is an application, and this event should not be promoted until confirmation is received. I will also be responsible for any billing services incurred. By electronically signing below, I am signifying that I have read and understand this agreement. Sign above Leave this field blank