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Calendars & Deadlines


Reappointment Deadlines

Chapter 3: Appointment, Evaluation, Promotion, Tenure, and Termination

 

1st Year Faculty

2nd Year Faculty

3rd Year & Above Faculty

Rank, Tenure, and Reappointment Committee normally recommends to Academic Department Heads

Jan 24

Nov 13

Feb 14

Academic Department Heads normally recommend to Deans

Jan 31

Nov 20

Feb 21

Deans normally recommend to Provost

Feb 7

Nov 27

Mar 6

Provost normally recommends to Chancellor

February

December

March

Notification Dates

March 1

Dec 15

Apr 5

 

Promotion and Tenure Deadlines

Chapter 3: Appointment, Evaluation, Promotion, Tenure, and Termination

October 15: (Fall of Academic Year)

Deadline for Academic Department Heads to call organizational meetings and request dossiers from all members of their academic departments who wish to be considered for tenure or promotion.

November 1

Deadline for academic departments to empanel complete Rank, Tenure, and Reappointment Committees.

November 15

Deadline for initial meetings of Rank, Tenure, and Reappointment Committees.

March 1: (Spring of Academic Year)

Rank, Tenure, and Reappointment Committees make final written recommendations to Academic Department Heads with records of committee membership, attendance at final discussions and voting results.

March 7

Academic Department Heads make written recommendations to deans with supporting materials.

March 17

Deans make recommendations to Provost with supporting materials.

April/May

Provost makes recommendations to Chancellor and notifies each candidate of the decision.

April/May

Chancellor makes written recommendations for approval to President.

Summer

Final notifications are mailed to candidates following approval by the UT Board of Trustees.

 

EDO Calendar

Chapter 3: Appointment, Evaluation, Promotion, Tenure, and Termination

Departmental Objectives Conference

April 1 - 15

Overall departmental objectives, derived from university and college objectives, are discussed and agreed upon by the Academic Department Head and the departmental faculty members to provide guidelines for the development of individual objectives.

Individual Objectives Conference for Returning Faculty Member

April 15 - 30

Faculty member submits written objectives for forthcoming year (May 1 - April 30) on Individual Objectives Sheet to the Academic Department Head; followed by a conference between the faculty member and head to negotiate and agree on the objectives.

Individual Objectives Conference for New Faculty Members

Sept. 15 - Oct. 15

Same as above.

Review Individual Objectives (optional)

Sept. 15 - Oct. 15

Individual objectives may be reviewed by faculty member and Head and, if necessary, modified. Faculty member may discuss progress to date.

Individual Performance Evaluation

March 1 – 16*

Faculty member submits Individual Performance Report Form to Academic Department Head. The Head evaluates performance of routine responsibilities and individual objectives met, and assigns the faculty member a performance ranking. The faculty member has the right to request a meeting with the Head within one working week to discuss and/or respond in writing to the evaluation.

March 30

Two copies of EDO Individual Objectives Sheet, Individual Performance Report Form, Individual Evaluation Form, and any other supporting documentation, including the faculty member’s written response to the evaluation, are submitted by the Academic Department Head to the Dean.

April 20 

Individual Objectives Sheet, Individual Performance Report Form, Individual Evaluation Form, and any other supporting documentation, including the faculty member’s written response to the evaluation, are submitted by the Dean to the Provost (sent to Faculty Records) along with recommendations for “Exceeds Expectations” and “Distinguished” ratings.

 

*EDO evaluation conferences of faculty members being considered for tenure or promotion and first year appointees, where possible, should be completed at least two weeks prior to departmental consideration for tenure/promotion or reappointment.

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