Submit Your Event or Program
Welcome Week & Involvement Week 2018
Hosting an event during the first 2 weeks of school and want to get the word out? Submit your event or program to be included on our #MocsFlockBack: Welcome Week and Involvement Week 2018 calendar!
Adding your event to the calendar can boost awareness of not only your event but your group, as well. These events are included on the Welcome Week website and Mocs Now app which are heavily advertised. We also widely share these events through university social media.
Our goal is to showcase as many events as possible during the first two weeks of classes. Registered Student Organizations like the Black Student Alliance and Campus Activities Board and university entities like the College of Business, University Career Services and UTC Dining have all seen direct results from both hosting an event during Welcome Week and promoting it through the calendar.
To submit your event or program, please use the submission form below.
Preferred deadline is July 18. Final deadline is July 31.
Frequently Asked Questions
Great question! Welcome Week 2018 is August 19-25, 2018.
We've transitioned Welcome Week from the first 15 days of the school year to the first week of classes (August 19-25, 2018), but we still want to help advertise events happening during the second week of classes (August 27-31)! We've dubbed this second week Involvement Week to help highlight opportunities for students to get involved and engage in UTC outside of the classroom in activities such as organization fairs and events, department open houses, etc.
Any recognized registered student organization, university office and department or university agency can submit an event to be included on the #MocsFlockBack: Welcome Week and Involvement Week calendar. Events must be during the Welcome Week and Involvement Week time frame (August 19-31).
Local businesses or community groups are not permitted to submit an event using this form, at this time. If you are a local group and have interest in hosting an event during Welcome Week, please contact Laura Petrus at Laura-Petrus@utc.edu for more information.
All of the basics - name, date, time, location, etc. All events must provide a detailed description of the event. We encourage groups to include a link to the event listed in MocSync or on a university website with more information. We also ask you have a primary point of contact for your event, as well. Those contacts will be listed on the online calendar to assist individuals who may have specific questions related to the event.
Unfortunately at this time, we do not provide a bulk option. We ask you submit each program you are planning to host individually to assist us with tracking. If this is a concern, please contact Laura Petrus at Laura-Petrus@utc.edu.
Our program can guarantee you cross-promotion for your event through the use of our website, the Office of the Dean of Students social media, and the Welcome Week guide on the Mocs Now app.
It is the responsibility and expectation of any RSO or university entity to run their program, fund their program, reserve any spaces or needs and additionally promote their event.
If you are a university entity seeking financial support, you may contact Laura Petrus at Laura-Petrus@utc.edu to see if there is any co-sponsorship opportunity. However, there is no guarantee.
All approved events submitted via the submission form will be featured on the Welcome Week website and in Welcome Week guide on the Mocs Now app.
Events open to the entire campus may appear on the printed materials distributed for Welcome Week. However, there is no guarantee at this time.
Yes! Events submitted after the preferred deadline will get added to the website and app. However, you will likely miss consideration for any printed materials. We also can't guarantee we will be able to add your event to the Mocs Now app and website if submitted after our July 31 final deadline.
While we strongly encourage you to make your event FREE to any current Moc, it does not have to be free in order to be listed. We ask you put the information about any fees associated with your event in your submission. Your description should provide information about how to pay the fee including any registration processes.
The calendar is generated through event listings created within MocSync. Your submission through this form does not automatically add your event to MocSync. However, setting your area up with a MocSync portal is easy! If you are interested, please contact Hannah Turcotte at Hannah-Turcotte@utc.edu for a consultation about how we can use MocSync to maximize your event promotion.
It's easy! MocSync allows your RSO or office/department the easily ability to swipe students into events with their Mocs Card. If your group does not have a MocSync portal, it takes just minutes to set one up. If you are interested, please contact Hannah Turcotte at Hannah-Turcotte@utc.edu for a consultation about how we can use MocSync to maximize your event promotion and for information on how to track attendance at events in MocSync.
Please contact Laura Petrus in the Office of the Dean of Students with any additional questions. He can be reached at Laura-Petrus@utc.edu.