Submit Your Event or Program

Welcome Week 2020

Hosting an event during the first week of school and want to get the word out? Submit your event or program to be included on our Welcome Week 2020 calendar! 

Adding your event to the calendar can boost awareness of not only your event but your group, as well. These events are included on the Welcome Week website.

Our goal is to showcase as many events as possible during the first week of classes. University entities like the College of Business, Center for Career and Leadership Development, and UTC Dining have all seen direct results from both hosting an event during Welcome Week and promoting it through the calendar.

The priority deadline to submit events is August 6. Events received by this date will be added to the Welcome Week calendar before Operation Move In on August 10. The final deadline to submit events is August 13. Events received by this date will be added to the Welcome Week calendar before the first day of classes on August 17. Events received after the final deadline are not guaranteed to appear on the Welcome Week website.

To submit your event or program, please use the submission form below.

2020 Calendar Submission Form

 

Frequently Asked Questions

Great question! Welcome Week 2020 is August 16-22

Any university office, department or university agency can submit an event to be included on the Welcome Week calendar. Events must be during the Welcome Week time frame (August 16-22).

Local businesses or community groups are not permitted to submit an event using this form, at this time.

All of the basics - name, date, time, location, etc. All events must provide a detailed description of the event as well as a link to the event listed in MocSync or on a university website with more information. We also ask you have a primary point of contact for your event, as well. Those contacts will be listed on the online calendar to assist individuals who may have specific questions related to the event.

Yes! Download the spreadsheet provided on the submission form and use as many rows as needed to add all of your events.

Our program can guarantee you cross-promotion for your event through the use of our website which we advertise on social media. 

It is the responsibility and expectation of any sponsoring group to run their program, fund their program, reserve any spaces or needs and additionally promote their event.

If you are a university entity seeking financial support, you may contact Laura Petrus at Laura-Petrus@utc.edu to see if there is a co-sponsorship opportunity. However, there is no guarantee.

All approved events submitted via the submission form will be featured on the Welcome Week website.

Events open to the entire campus may appear on the printed materials distributed for Welcome Week. However, there is no guarantee at this time. 

Yes! Events submitted after the priority deadline will still be added to the website. However, we can't guarantee we will be able to add your event to website if submitted after our August 13 final deadline.

While we strongly encourage you to make your event FREE to any current Moc, it does not have to be free in order to be listed. We ask you put the information about any fees associated with your event in your submission. Your description should provide information about how to pay the fee including any registration processes.

The calendar is generated through event listings created within MocSync. Your submission through this form does not automatically add your event to MocSync. However, setting your area up with a MocSync portal is easy! If you are interested, please contact the Office of Student & Family Engagement at engage@utc.edu for a consultation about how you can use MocSync to maximize your event promotion.

It's easy! MocSync allows your office/department the ability to easily swipe students into events with their Mocs Card.

Need a contactless method of tracking attendance? We've got you covered! Contact the Office of Student & Family Engagement at engage@utc.edu to learn about our new Event Check-In App which uses an Event Pass students can access from their MocSync account.

If your group does not have a MocSync portal, it takes just minutes to set one up. If you are interested, please contact engage@utc.edu for a consultation about how you can use MocSync to maximize your event promotion and for information on how to track attendance at events in MocSync.

Please contact Laura Petrus in the Office of Student & Family Engagement with additional questions. She can be reached at Laura-Petrus@utc.edu