Study Abroad/Exchange Pre-Departure Checklist
EXCH Course Registration:
Every student needs to do this. There are two placeholder courses that indicate to
the rest of campus that you are still a full-time UTC student while you’re away on
your program. The CRNs change for these courses each semester, so this will be sent
out to you by the International Programs Office prior to your departure.
Course Pre-Approval Form (the blue sheet):
Please see the Documents section of the website under 'Student Resources' for instructions
on this process. Students may now upload course pre-approval form by scanning and
uploading their file onto the secure Terra Dotta website through this link.
Letter of Intent Form (language study only):
This form complements the course pre-approval form, and only needs to be completed
if you are taking language course(s) on your program – this includes any beginner/introductory
language course as well, even if it will just count as elective credit for you.
Financial Aid Clearance:
To confirm that all your UTC financial aid is in order, you need to meet with UTC
Financial Aid office. But please note that the financial aid office can’t give you
much information unless your most recent financial aid/FAFSA paperwork is complete.
Arrival & Departure Dates/Itinerary:
Our office keeps this information in your file for both emergency purposes and for
general information in communicating with you on logistics and administrative issues.
Once you have made your travel arrangements, please forward a copy to our office or
upload onto the Terra Dotta Website.
Drop any UTC Classes during your Study Abroad/Exchange Term
(except the EXCH course):
Some students register for UTC classes as a ‘back up’ to study abroad or exchange
plans. Students will be charged for these credits separately, and in addition to,
the study abroad/exchange program, if still registered for them when the UTC billing
Cancel UTC Housing & Meal Plan:
Similar to UTC class registration, students who are signed up for on-campus housing
or a meal plan during the study abroad/exchange program term will be charged separately,
and in addition to, the study abroad/exchange program.
The International Programs office needs a copy of every study abroad student’s passport
prior to departure. Students can now upload these files onto his or her profile page
on our secure website here.
Travel Registration with the U.S. State Department (international only):