Study Abroad/Exchange Pre-Departure Checklist

EXCH Course Registration:

Every student needs to do this. There are two placeholder courses that indicate to the rest of campus that you are still a full-time UTC student while you’re away on your program. The CRNs change for these courses each semester, so this will be sent out to you by the Center for Global Education prior to your departure.

Course Pre-Approval Form (the blue sheet):

You can locate this form on your UTC study abroad portal (Terra Dotta) page; the form can also be found on our Documents and Forms page. Students are required to upload course pre-approval forms by scanning and uploading their file onto the secure Terra Dotta website through this link.

Letter of Intent Form (language study only):

This form complements the course pre-approval form, and only needs to be completed if you are taking language course(s) on your program – this includes any beginner/introductory language course as well, even if it will just count as elective credit for you. 

Financial Aid Clearance:

To confirm that all your UTC financial aid is in order, you need to meet with UTC Financial Aid office. But please note that the financial aid office can’t give you much information unless your most recent financial aid/FAFSA paperwork is complete. 

Arrival & Departure Dates/Itinerary:

Our office keeps this information in your file for both emergency purposes and for general information in communicating with you on logistics and administrative issues. Once you have made your travel arrangements, please forward a copy to our office or upload onto the Terra Dotta Website.

Drop any UTC Classes during your Study Abroad/Exchange Term (except the EXCH courses):

Some students register for UTC classes as a ‘back up’ to study abroad or exchange plans. Students will be charged for these credits separately, and in addition to, the study abroad/exchange program, if still registered for them when the UTC billing cycle begins.

Cancel UTC Housing & Meal Plan:

Similar to UTC class registration, students who are signed up for on-campus housing or a meal plan during the study abroad/exchange program term will be charged separately, and in addition to, the study abroad/exchange program. 

Passport Copy:

The Center for Global Education needs a copy of every study abroad student’s passport prior to departure. Students can now upload these files onto his or her profile page on our secure website here

Travel Registration with the U.S. State Department:

This checklist item is for your safety. Our office requires students to do this prior to departure: