Receiving Course Approval for Study Abroad & Exchange Courses at UTC
What is this?
Why is this Important?
The Pre-Approval Process (pre-departure):
• Next, identify which academic department you want to get credit in (whether major, minor, Gen Ed, or elective credit), and find out who the faculty department head is.
• Then, determine how best to reach that faculty member – via email, phone, or office visit. The faculty member may prefer one over another, particularly during winter or summer break.
• To prepare, gather the information on the course for which you plan to ask for pre-approval. This should include: the course title, course number (if available), a detailed course description, a syllabus (if available), information on the instructor (if available), and contact hours and/or credit hours (if available). The more information you have prepared to support your case, the better chance you have of getting a pre-approval.
• Finally, obtain either a signature on the blue Course Pre-Approval Form or get an email directly from the department head confirming their approval. Then turn in your Course Pre-Approval Form to the International Programs Office or forward any approval emails to your Study Abroad Advisor to place in your file.
• If there is a beginning language class you’re planning to take, ex: Introduction to the Bengali Language, contact the Foreign Languages department head to discuss receiving FLNG 1999 elective credit.
• If it seems like a course doesn’t fit well into any academic department at UTC, you can approach the Humanities Department to request a course pre-approval.
• It is VERY IMPORTANT to hold on to ALL of your study abroad coursework (especially syllabi) and bring them back (or scan them in as electronic copies) as documentation.
The Final Approval Process (upon return to campus):
• If you have courses on your study abroad transcript that weren’t pre-approved, then you will need to get them approved once you return to campus (even if it is just elective credit) before your grades can be processed. There needs to be a UTC equivalent course to assign to each of your study abroad courses. Again, it is VERY IMPORTANT to hold on to your study abroad coursework (especially syllabi) and bring them back (or scan them in) as documentation for getting these final approvals.