Presenter Guidelines and Information

Important Dates for Conference Presenters

The UTC Spring Research and Arts Conference  (formerly UTC ReSEARCH Dialogues Conference)  will be held  on Wednesday, April 12, 2023 in the UTC University Center. The event showcases the research and creative works of UTC undergraduate students, graduate students, faculty and staff. Presentation formats include posters,  oral presentations, panel discussions, and performances. Community college students, and community partners are also invited to present.

Date and Location

The conference will be held on Wednesday, April 12, 2023 in the UTC University Center.

Presentation Formats

• Poster/Arts Display Presentations -Follow this link for complete details about presenting a  Poster/Arts Display Presentation. 
• Oral Presentations - Follow this link for complete details about oral presentations.  
• Performing Arts Presentations - Follow this link for complete details about performing arts presentations.
• Panel Discussions - Follow this link for complete details about convening a panel discussion.
• If you are presenting a project with MULTIPLE AUTHORS/PRESENTERS please follow this link to review important information.

Presenter Eligibility Criteria

To present at the Spring Research and Arts Conference UTC undergraduate and graduate students must…

• have a mentor/advisor who is directing the project.
• have obtained clearance from the UTC Institutional Review Board before conducting research involving human subjects/participants.
• have obtained clearance from the UTC Institutional Animal Care and Use Committee before conducting research involving vertebrate animals.
• be a currently enrolled, degree-seeking student in good academic standing.
• have an active UTC email address and student ID#.

Non-UTC Students must…

• have a mentor who is directing the project.
• have obtained clearance from their school’s Institutional Review Board (IRB) before conducting research involving human subjects/participants.
• have obtained clearance from their school’s Institutional Animal Care and Use Committee before conducting research involving vertebrate animals.
• be a currently enrolled, degree-seeking student in good academic standing.  
• have an active school email address. 

Steps to Presenting Your Project at the UTC Spring Research and Arts Conference 

1. Submit the presenter submission form. Deadline to submit is 11pm on Sunday, February 26, 2023.
2. Watch your e-mail for a message from the conference organizers, which will include the time and session during which you will deliver your presentation, and check-in details. Save this message for reference.
3. Prepare your presentation materials. If you are presenting a poster, you will need to design and PRINT your poster, and bring it with you to the conference. If you are presenting an oral presentation, you will need to create a slide deck, and bring the slide deck with you to the conference. Follow this link to access poster and oral presentation templates.
4. Submit presentation materials to the Symposium portal by 11pm on Wednesday, April 5, 2023. See more information about Symposium below.
5. Present your research at the conference!

How to Apply? 

Follow this LINK to submit the presenter form.

Symposium by ForagerOne Media Options Technical Details

Media Option 1: PDF (poster or slide deck presentation) + optional video

Project poster or slide deck presentation (pdf files only). The PDF file must be not exceed 10MB. 

Use Smallpdf.com or another online tool to compress your file if necessary. 

*Video Link (Optional): Record a short presentation video with sound (3-15 minutes), and upload the video to YouTube. Please make the YouTube video settings as UNLISTED**. NOTE: Only YouTube links are supported. Submit video link with your submission.

Media Option 2: Video/Screencast only

Video Link: Record a short video presentation, slide deck screencast, or performance (3-15 minutes), and upload the media file to YouTube. Please make the YouTube video settings as UNLISTED**. NOTE: Only YouTube links are supported. Submit the link with your submission.

Copyright Information

Presentation materials uploaded to the Symposium tool by ForagerOne website will be available on demand on the internet. Before you upload materials to the conference platform make certain that you are familiar with copyright laws, and intellectual property protocols.

Detailed information about copyright and fair use may be found on the UTC Library Copyright and Fair Use Information page.  It is recommended that you meet with a librarian for questions related to copyright and fair use.

For more information about research and intellectual property contact the Office of Research and Sponsored Programs at [email protected]

Research Compliance

Research that involves human subjects/participants or vertebrate animals typically requires oversight from the Institutional Review Board (IRB) or Institutional Animal Care and Use Committee (IACUC), respectively. Research that was conducted without the appropriate IRB or IACUC review and clearance cannot be presented at the Spring Conference.  If your research was conducted in accordance with an approved IRB or IACUC protocol, please note the protocol number in your presentation materials. 

Abstracts/Project Descriptions

Regardless of the format, a well-written abstract or project description is also required (400 word maximum). This document will be displayed with presentation materials. 

Abstracts( or descriptions) should contain the following information: 

1. A brief introduction to the project/subject area 

2. A hypothesis, project goal, or specific aim 

3. A brief description of the methods used to address the aim/goal 

4. Results 

5. Conclusions or Impact Statement regarding the body of work. 

Download the  Abstract Preparation Guide 

Need help writing your abstract? Contact the Office for URaCE. 

Detailed information about copyright and fair use may be found on the UTC Library Copyright and Fair Use Information page.  It is recommended that you meet with a librarian for questions related to copyright and fair use. 

For more information about research and intellectual property contact [email protected].