Federal Agency Compliance 


Conflict of Interests

UT Faculty and staff are expected to take all reasonable precautions to ensure that their outside financial interests (including interests of a spouse, dependent children, and nondependent children) do not place them in conflict with carrying out their duties and responsibilities as employees of the university. Conflicts of interest include (but are not limited to) the following situations: 

  • A UT employee allows outside financial interests to interfere with or compromise judgment and objectivity with respect to duties and responsibilities to the university and sponsoring organizations.
  • A UT employee makes university decisions or uses university resources in a manner that results or is expected to result in (1) personal financial gain or the financial gain of relatives or (2) an unfair advantage or favored treatment afforded to a third party outside the university.
  • A UT employee allows outside financial interests to affect the design, conduct, or reporting of research.

UT Fiscal Policy #FI0125 explains the UT Conflict of Interest Policy, provides examples of conflicts of interest and includes information about faculty and staff reporting requirements and links to the Outside Interest Disclosure Form that all faculty and staff should complete annually.

All UTC faculty and staff named in a grant proposal or contract must submit an Outside Interest Disclosure Form—either the general UT form or the PHS FCOI form for proposals to any Public Health Service agency (HHS, NIH, HRSA, etc.).  The Disclosure forms must be completed and signed by the individual and supervisor, and attached to TERA-PAMS for routing prior to the proposal submission.  If any member of the proposal team has a conflict to disclose, notify ORSP immediately so that an appropriate resolution can be determined prior to submitting the proposal.

Education Department General Administrative Regulations (EDGAR)

EDGAR contains regulations for administering discretionary and formula grants awarded by the U.S. Department of Education and establishes uniform administrative requirements for Federal grants and agreements awarded to institutions of higher education, hospitals, and other non-profit organizations.


The Federal Funding Accountability and Transparency Act (FFATA) Requirements for Subcontracts

Click here for FFATA Data Collection Form

The Federal Funding Accountability and Transparency Act (FFATA) makes information on federal expenditures of taxpayer dollars more accessible to the public. FFATA requires prime recipients of federal awards to report on their subawards via a public website. Subawards include subcontracts, subgrants and other instruments awarding funds to third party recipients.


National Science Foundation Proposal and Award Policies and Procedures Guide (PAPPG)

The PAPPG guide is effective for proposals submitted, or due, on or after January, 25 2016. The guide is comprised of documents relating to the Foundation's proposal and award process.  It consists of two parts:

  • Part I is comprised of NSF’s proposal preparation and submission guidelines -- the NSF Grant Proposal Guide and the NSF Grants.gov Application Guide.Both the Grant Proposal Guide (GPG) and Grants.gov Application Guide provide guidance for the preparation and submission of proposals to NSF, whether by the NSF Fastlane System or Grants.gov.
  • Part II is comprised of the documents used to guide, manage, and monitor the award and administration of grants and cooperative agreements made by the Foundation. Coverage includes the NSF award process, from issuance and administration of an NSF award through closeout. Guidance regarding other grant requirements or considerations that either is not universally applicable or which do not follow the award cycle also is provided.

A new version of the PAPPG has been issued. This new version will be effective for proposals submitted, or due, on or after January 25, 2016


The Office of Management and Budget (OMB) Circular A-21

Circular A-21 establishes principles for determining costs applicable to grants, contracts, and other agreements with educational institutions. The principles deal with the subject of cost determination, and make no attempt to identify the circumstances or dictate the extent of agency and institutional participation in the financing of a particular project. The principles are designed to provide that the Federal Government bear its fair share of total costs, determined in accordance with generally accepted accounting principles, except where restricted or prohibited by law.