Award Contracts & Subawards

Award Contracts from external sponsors funding research, educational or service projects conducted by UTC must be processed through the Office of Research and Sponsored Programs (ORSP). If you receive an award contract, contact Angie Johnson of the ORSP at 425-5399 or angie-johnson@utc.edu for assistance.  She will work with you, the external sponsor, UT general counsel, UT Research Foundation and others as needed to develop and/or negotiate award contracts.

 

Types of Agreements 

Agreement

Description

General Award Contracts 

Typically, an organization making an award will use its own contract, but if not UT has developed a general contract form which we can use in many award situations. There is also a contract amendment form used to change the terms of an agreement, such as extending the end date or awarding additional money.

Other templates are available for specialized situations such as research, confidentiality, and task order agreements.

Material Transfer Agreements (MTA)

MTA's are a type of award contract used when an organization provides proprietary materials (such as drugs or research samples) to the university for use in research. MTA frequently contain intellectual property, confidentiality, and publication provisions.

Confidentiality Agreements

Confidentiality Agreements are not award contracts but may be associated with them.  Confidentiality agreements (sometimes known as proprietary information or nondisclosure agreements) require sensitive information to be safeguarded or kept in confidence. Confidentiality agreements that are required before you can submit or conduct an externally-funded project are processed by ORSP.  

All other confidentiality agreements are processed by Purchasing

Other Contracts

Other contracts that are not related to externally-funded projects are processed by Gayle Barrett in Purchasing.  Some examples are affiliation agreements which generate no funds for the university, rental agreements for university facilities, agreements to use resources (equipment, computer systems, etc.) of outside organizations, and confidentiality agreements not associated with an externally-funded project. Contact Gayle Barrett for assistance and guidance on other university contracts.

 

Subawards 

Subawards that pay outside/third parties to conduct a substantive portion of the work on an externally-funded project are jointly developed by the Principal Investigator and the ORSP. At the proposal stage, information about the subaward is gathered via the Subrecipient Commitment Form. In addition, the subaward statement of work and budget are included as part of the grant application. After the project is funded, contact Angie Johnson when you are ready to implement the subaward. Subawards are entered into IRIS by the PI's department (instead of being entered into Evisions). A NCJ (non-compete justification) in IRIS is also prepared by the department.

 

Approval Process

The contract approval process for awards is routed through Cayuse/Evisions. For more information on Cayuse/Evisions, please check out our help page or contact ORSP! 

Please note only certain individuals (the Chancellor or Vice Chancellor) have authority to sign contracts for the university.  No one else may sign!

 

Contact Information 

 

Need Help With

Contact

General Award Contracts

MTA

Confidentiality Agreements (related to award contracts)

Subawards 

Approval Process 

Angie Johnson

Assistant Director

Office of Research & Sponsored Programs

 Angie-Johnson@utc.edu

(423) 425 - 5399

Other Contracts 

Other Confidentiality Agreements

Gayle Barrett

Contract Specialist 

Procurement & Contract Services

 Gayle-Barrett@utc.edu

(423) 425 - 1075