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UTC Process for Withdrawal from the University

Before the first day of classes

Students dropping all of their classes prior to the first day of class are not required to complete the withdrawal process.  Students can drop all of their classes online through MyMocsNet prior to the first day of class without penalty.  Failure to drop courses that a student is no longer attending or failure to withdraw from the University may have a negative impact on grades, academic standing, Financial Aid, satisfactory academic progress, VA certification or NCAA certification.

As of the first day of the semester

Students dropping all of their classes as of the first day of class in the Fall or Spring semesters are considered to be withdrawing from the University and must complete the withdrawal process before all classes will be dropped.

Students withdrawing from the University should complete the Withdrawal from the University Form and submit it to the Records Office.

STEP 1: REVIEW THE FOLLOWING DETAILS REGARDING WITHDRAWAL

Deadline for Withdrawing from the University

Students may submit a request to withdraw from the University in the UTC Records Office until 5:00 p.m. on the Friday prior to the last day for official withdrawal each semester as indicated on the academic calendar.  If the student is unable to be on campus to submit a withdrawal, the completed Withdrawal from the University Form should be submitted to the UTC Records Office via Fax, email, or US Postal Service.  (If the student is not submitting the form in person, it is advisable to follow-up via telephone to ensure the form was received and is being processed.)

Impact on the Student's Record

Official withdrawal will result in a “W” grade being recorded on the student’s record for all registered courses.  No credit will be earned and the student's grade point average will not be impacted.  However, the attempted hours will count toward Financial Aid Satisfactory Academic Progress and Tennessee HOPE Scholarship eligibility will also be impacted.

Impact on Future Enrollment at UTC

Any classes for which the student has registered in future semesters will be cancelled when a student withdraws from the University.  If the student plans to return to UTC, a readmission application must be submitted online through the Admissions Office or Graduate School website.

Alternatives to Withdrawal

Before withdrawing from the University, the student should consider other alternatives such as major change, a reduced course load, discussion with the faculty instructor about additional tutoring, instructional support, or the possibility receiving an Incompletes grade.  The UTC Records Office may assist the student in this decision.

Exception to the Withdrawal Deadline

Students requesting to withdraw after the established official withdrawal deadline must be able to provide official documentation of extenuating circumstances. Extenuating circumstances may include:

  • Military duty
  • Medical illness or incapacitation
  • Mandatory changes in work schedule
  • Death of immediate family member
  • Required jury duty

Granting a backdated withdrawal for extenuating circumstances is a one-time exception.  The request must be submitted within one calendar year of the end of the semester being considered.  Approved requests may not result in a refund of tuition.  The withdrawal date (student’s last date of attendance) determines any refund. Students should be aware that an exception to the withdrawal deadline may require the student to repay Financial Aid funds to the University.  To begin the process for an Exception to the Withdrawal Deadline, please access the Undergraduate Request for an Exception to the Withdrawal Deadline form on the Records Office website. Graduate students should contact the Dean of the Graduate School.

STEP 2: DROP ALL BUT LAST CLASS ONLINE THROUGH MYMOCSNET

  • Students dropping all of their classes as of the first day of class in the Fall or Spring semesters are considered to be withdrawing from the University and must complete the withdrawal process before all classes will be dropped.
  • In order to initiate the withdrawal process, the student must drop all but their last class through MyMocsNet. Information on dropping courses is available here.
  • Once all but the last class have been dropped through MyMocsNet, proceed to STEP 3.

STEP 3: COMPLETE THE WITHDRAWAL FORM AND SUBMIT TO THE RECORDS OFFICE

  • Students withdrawing from the University should complete the Withdrawal from the University Form and submit it to the Records Office.
    • Submission may be in person, by mail, by fax (423-425-2172), or by email (records@utc.edu).
    • An ORIGINAL signature is required (not electronic signature).
  • Email confirmation will be sent to the student's UTC email account when the withdrawal is completed.
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