Training & Professional Development
HRO 128 is a Human Resources Policy, strongly encouraging every employee at the University of Tennessee to complete a minimum of 32 hours of job- and career-related training per calendar year. HRO 128 applies to exempt and non-exempt employees, regular, full and part time. Training for part-time employees may be prorated. HRO 128 Frequently Asked Questions
Training should relate to your present position or enhance your skills for future job growth. With supervisor's approval, classes both within and outside the university, conferences and seminars will count toward your 32 hours.
How do I submit training for my record?
IRIS is the official record of training for university employees. For many years employees have submitted a paper form “request for additional credit” to the Office of Human Resources for entry into IRIS to receive credit for professional development courses; conferences and seminars; webinars; training provided by outside consultants and vendors.
Effective September 1, 2017, the process of submitting Additional Training Credit has changed. Employees will no longer fill out a paper form and submit to Human Resources for entry. Instead, employees will notify their supervisor that they intend to submit an external training for credit through K@TE (pronounced "Kate"), the University of Tennessee’s new learning management system.
Log into K@TE by clicking on the link above, click on Learning (upper left side), from the drop-down select View My Transcript. On the right side of page, click Options and select Add External Training. Enter the information requested and click Submit. Once you click Submit, you will be taken back to your transcript screen. Click the Mark Complete button to mark your training as complete. The Mark Complete' button should now say View Training Details. The status should now say Pending Completion Approval. This means you have successfully submitted your training for view by the administrator. Please allow at least one week for approval or denial to occur.
Some of the new features of K@TE include:
- Access to K@TE by single sign-on with your UTC ID and password.
- Access to more than 300 eLearning courses on a variety of topics. Employees can save courses of interest, track progress toward completed training goals and print transcripts of completed courses.
- Registration for on-campus courses facilitated by OED
- The ability to input your own external training credit.
Effective September 1, 2017, paper forms for additional training credit are no longer be accepted. Employees will be responsible for using the external training credit feature in the learning management system to submit additional training credit. Please allow a week for your external training credit to appear on your transcript in K@TE.
As a reminder, employees may view their training credit history by logging into My IRIS Web and access the “My HR128 Training History” report from the Employee Self-Service tab.
How do I access my training history?
Employees may access training history in the Portal by logging in to the UT Portal and click Employee Self-Service tab, then click Personal Information, then click My HR 128 Training History. A new window will display your training history that has been recorded in IRIS. If you have difficulty displaying My HR128 Training History, check to make sure you do not have pop-ups blocked on your browser.
If you have questions about the content on your report, please contact Human Resources. For questions on accessing this or any other ESS or My IRIS Web function, please contact the IRIS Helpdesk at firstname.lastname@example.org.
How can departments access training records of their employees?
Within your department, the departmental specialist may retrieve your training history by using IRIS transaction S_PH9_46000431 - Attendee's Training History. Detailed instructions on how to use this transaction can be found by clicking Help from the top-bar menu and selecting IRIS Help from the drop-down menu. In a separate window, you should select the first detailed list of instructions titled, Attendee's Training History.
To check the training history for all employees at one time within the department, use the same IRIS transaction. You can find detailed instructions on how to generate this report by clicking on Help from the top-bar menu and selecting IRIS Help from the drop-down menu. In a separate window, you should select the second detailed list of instructions titled, Attendee's Training History for Multiple Employees.