Sick Leave Bank

The UTC Sick Leave Bank is a common pool of hours to which staff and 12-month faculty donate some of their accumulated leave. The sick leave bank shall provide emergency sick leave to member employees who have suffered disability due to an unplanned personal illness, injury, or quarantine and who have exhausted their compensatory time and personal, sick, and annual leave balances. View the Human Resources Policy for Sick Leave Bank.

Bank sick leave days may not be granted for elective surgery, or illness of any member of the individual's family, or during any period an individual is receiving disability benefits from social security, a retirement plan, long-term disability, or during any period of time an individual is drawing or is eligible to receive workers' compensation benefits.

A request for sick leave hours is made using the Sick Leave Bank Withdrawal Request. The Bank Trustees review the request and appropriate medical information from the employee's physician.

The total sick leave granted to any one member shall not exceed 90 days in a 12-month period for any one illness, recurring illness, or accident.  Sick Leave Bank hours do not have to be re-paid.  An employee can receive donated sick leave hours from co-workers upon approval by the Sick Leave Bank Trustees.  However, only employees who are members of the sick leave bank can receive donations of hours from another employee.

Who is eligible to join?

Any regular staff or 12-month faculty member, who accrues sick leave and has a current sick leave balance of at least 48 hours on June 30 is eligible to join. (The sick leave balance requirement is prorated for part-time employees.) 

How much do I have to contribute?

If you work full-time, 24 hours will be deducted from your current accumulated sick leave to join; the hours are pro-rated if you work part-time.  In the future, if the hours in the bank fall below one day per member, an additional assessment of up to 16 hours may be made at the determination of the bank trustees.  However, UT Personnel Policy HR0382 ensures that the Sick Leave Bank membership must receive a 30-day written notice prior to such an additional assessment and that members have the option to withdraw from the Sick Leave Bank if they do not wish to honor the additional assessment.

Who makes decisions on requests for time from the bank?

The Sick Leave Bank is administered by a five member Board of Trustees appointed by the Chancellor.  The trustees are responsible for the administration of the Bank, including the review of requests for withdrawal of sick leave hours from the Bank. All leave granted will be at the discretion of the sick leave bank trustees. An employee may reapply for the sick leave bank by providing additional information. The trustees' decision is final.

How do I enroll?

Employees may join the Sick Leave Bank during the enrollment period (April 1 - June 29). Any regular staff or 12-month faculty member, who accrues sick leave and has a current sick leave balance of at least 48 hours on June 30, is eligible to join for a donation of 24 hours. The sick leave balance requirement is prorated for part-time employees.

Return the Sick Leave Bank enrollment form by June 28, 2019 to Human Resources via campus mail, fax at 423-425-4574, or email at