Taleo FAQs

UTC utilizes an Applicant Tracking System (ATS), called Taleo, to house all the job openings, applications, and applicant profiles.  Taleo will allow you to create a main profile, manage materials you wish to include in multiple job opening applications, and display the current status for all of your applications being considered. 

Click the following links for more instructions on how to navigate the Taleo system as a job applicant:

Recommended Operating Systems (OS) to access the Taleo Job Portal include:

  • Windows Vista and above
  • Mac OS X 10.9 and above
  • Mobile devices, including smartphones and tablets, may not meet the requirements to view and apply for job openings in the Taleo Job Portal.  It is highly recommended to use a desktop or laptop computer.

Recommended Web Browsers to use include:

  • Internet Explorer (IE) version 7 through 11
  • Google Chrome version 37 and above
  • Mozilla Firefox version 32 and above
  • Safari 7 and above

Note: JavaScript is required to view Taleo job openings and access the Taleo application portal.

The Taleo Job Portal provides you with the ability to create a main profile to house all your application information.  You can use this profile to apply for multiple job positions if you wish. You will see links to either log in with an existing username and password, or to create a "New User" profile when you click the "apply" button associated with any job opening.

Creating your username

Many employees already have Taleo profiles created with their UTCID number (abc123).  However, please keep in mind that the Taleo Job Portal is separate from our internal personnel system, called IRIS.

For new users, choose a username that is easy to remember but unique, and does not have spaces.

Creating your password

Creating a password in Taleo allows you to securely store your application information for future use.  Your password does not expire.  It must be between 6 and 32 characters in length, contain at least one letter and one number, and must be different from your username

If you forgot your username and/or your password, please click the Forgot Your Password/Forgot Your Username link found on the login page to reset your password or to retrieve your username.  Note: You will need to enter a valid email address to receive an email that will reset your password.

Entering your email address

If you do not have an email address, you can create one through many web sites, such as Google (Gmail), Yahoo! (Yahoo Mail), etc.  Some best practice tips when creating and using email addresses for job applications include:

  • Enter a personal email address, rather than an email address associated with business, as your Taleo profile email.  This way, you will always be able to access your email regardless of your current or future workplace.
  • Do not use email addresses that contain highly personal, inflammatory, or otherwise unprofessional words and/or number sequences.  Generally, it is suggested to use a variation of your name for your email address, such as "jsmith01@gmail.com".

Filling out your job application

  1. On the left-hand column of this page, you may choose which job openings to view under the "Work at UTC" drop-down column.
    Prospective Staff may apply for positions listed on either the External or Internal Career Site, via the link provided on the Staff Job Openings page.  Temporary positions are listed on the right-hand side of the Staff Job Openings page, with unique instructions to apply indicated.
    Prospective Faculty/Adjunct Faculty may apply for jobs listed on the Faculty Career Site, via the link provided on the Faculty/Adjunct Faculty Job Openings page.
  2. For all positions except temporary job openings, click on the respective link depending the type of job to apply, and find the open job position from the list provided within our site housed in Taleo, our job applicant tracking system (ATS).
  3. Click on the title of the job position to see additional details, including job description and qualifications.
  4. Click “Apply Online”.  You will redirect to a Login page.  If you are a new user, enter in a username, password, and email address.  You will then be redirected to a “Registration Confirmation” screen, and click OK.
  5. You will then be directed to a Welcome screen to start navigation through the application process for the job you chose. If you wish to save your information as you navigate through the application process and continue with the next step in the application, click “Save and Continue”.  If you wish to save your progress and return back to the application at a later time, click “Save as Draft”.  When you log back into the Taleo application program, you will see a pencil beside the job opening you are applying for, as well as an option to “Finish Draft Submission”.  You may click on “Finish Draft Submission” to finish and submit your application.  You may also access your draft submissions by clicking on the “My Jobpage” tab at the top of the screen.
  6. Some tips during navigation:
    1. If you live in the United States, your phone number will start with “01”, and will follow the format “01-xxx-xxx-xxxx”. For example, the UTC HR office would be listed as: 01-423-425-4221
    2. To be considered for the position to which you are applying, it is strongly suggested to enter all relevant information, including number of years of work experience, as indicated within the Taleo application program. If you are asked to list work experience, enter in the appropriate amount of work experience within the actual “Work Experience” fields, as opposed to simply uploading your resume/CV.
    3. Make sure that all attached files you wish to submit are marked as “Relevant Files”. NOTE:  Only files checked as “relevant files” will be considered for inclusion with your application. 
    4. If you wish to withdraw your application at any time, click “Quit” at the bottom of your screen. You will be asked if you wish to withdraw your application, and click “Yes”.
    5. At the end of the application process, you will be asked to electronically sign your application. Follow the prompts to adequately sign your name electronically to be considered for the position to which you are applying.
  7. Are you an adjunct instructor?  Please keep the following in mind:  Some of our incumbent adjunct faculty profiles were imported into Taleo, but Taleo does not communicate with IRIS or any other UTC-based software program (email, etc.).  Therefore, you may notice that you have a UTC-based login profile name that is the same as your UTCID, but your password does not match your current UTC email password.  To successfully get your password reset, click on "forgot password" at the login screen, and enter in you email address in this fashion:  utcid@tennesee.edu.  This will reset your password and send the link to your UTC email address (firstname-lastname@utc.edu), but will recognize your IRIS-based profile information by using the "@tennessee.edu" email name.

Editing an existing job application

If you need to edit or update the information provided in your original job submission:

  1. On the left-hand column of this page, you may choose which job openings to view under the "Work at UTC" drop-down column.  Prospective Staff may apply for positions listed on either the External or Internal Career Site, via the link provided on the Staff Job Openings page.  Temporary positions are listed on the right-hand side of the Staff Job Openings page, with unique instructions to apply indicated.  Prospective Faculty/Adjunct Faculty may apply for jobs listed on the Faculty Career Site, via the link provided on the Faculty/Adjunct Faculty Job Openings page.
  2. For all positions except temporary job openings, click on the respective link depending the type of job to apply, and find the open job position from the list provided within our site housed in Taleo, our job applicant tracking system (ATS).
  3. Click on the “Sign In” link found at the top right-hand corner of the job list.
  4. Enter your username and password used when you created your profile in Taleo. (If you do not remember your username and/or your password, you may click the “Forgot…?” links below the sign-in fields to receive a reminder of your username or to generate a new password via email.)
  5. You will now be brought to a screen that includes the job posting list, but also shows that you are signed in at the top left. Click on the “My Jobpage” tab under your name.
  6. Within the “My Jobpage” tab, you will see any draft (unfinished) job submissions, as well as completed submissions by name. Under each name, look for options to “finish draft” or to “view/edit”.  Note: If you are only given the option to “View” a job submission, the position opening is now closed for review or consideration, and you will not be able to edit your submission.
  7. If you are able to do so, click either “finish draft” or “view/edit” submission, and you will be brought to either the last page you completed if it is for a draft submission, or to the summary “Review and Submit” page for those you completed but wish to edit.
  8. Under the “Review and Submit” page at the end of your job application, click on the “Edit” button beside any information you wish to update.
  9. Pay special attention to the “Attachments” field. NOTE: Only attachments checked as "relevant files" will be considered for inclusion with your application.  If your attached files are not marked as "relevant", please modify your application.  In the attachments section, click the edit button beside the Attachments field and check the "Relevant Files" box next to those files you wish for us to consider with your application.  If they are not checked as "relevant" then the hiring manager will not be able to see the attachment.  Then, click "Save."
  10. When you are finished, click the blue “Submit” button at the bottom of the “Review and Submit” page.

After you apply successfully to an open position, or if you still have draft submissions remaining:

  • View these by logging into your account through the UTC HR website, then clicking on the “My Jobpage” tab.
  • From there, you will see the status of your completed submissions, as well as be able to access your draft submissions and complete or withdraw the application as desired.
  • If you are a search committee member, you can log into Taleo directly at ut.taleo.net.
  • For staff job openings, additional assistance can be provided by contacting Melanie Sadler at melanie-sadler@utc.edu (for exempt searches) or Jackie Strand at jacqueline-strand@utc.edu (for non-exempt searches). 
  • If you are a search committee member for a Regular Faculty job position, there are several resources available via UTC Learn for the new Regular Faculty HIRES process flow.  You may contact Staci Lee at staci-lee@utc.edu, who can assist you while UTC tranistions to using Taleo for Faculty, as well as to grant you access to this UTC Learn Organization.