Room Assignment Guide for Fall 2020 Transfer Students

BEFORE APPLYING

1. UTC ID

  • In order to complete a housing application you must be admitted to the university and have set up your UTC ID and password.
  • Your UTC ID consists of three letters and three numbers (abc123) provided in your acceptance packet.
  • To set up your UTC ID and Password go to UTC Password Management and follow the New User instructions.
  • Please note it may take a day or two after being admitted to be able to log in to the Manage My Housing system. 

2. Review Buildings & Rates

Rates

  • Building preferences are not guaranteed and are subject to availability.

3.  Meal Plan

  • All freshmen and sophomore students who live on campus are required to purchase a meal plan.
  • Review the meal plan options before completing you application:  Campus Dish
  • Although meal plans are chosen through the housing application, please direct all meal plan questions to the Mocs Card Office at 423-425-5444 or email mocscard@utc.edu.

4.  Communication between Housing and Students

  • All communication is through the STUDENT’S UTC email account.
  • If you have questions you may call 423-425-4304 or email housing@utc.edu from your UTC email account.
  • We would also like to remind you how quickly our housing fills. It is important for you to complete your application as soon as possible after being admitted.

5.  Roommate Preferences

  • Do you know someone attending UTC? Would you like to live with them? If so, exchange full names and UTC IDs. 
      • Students will be able to create roommate groups up to 4.
      • Incoming Transfer students can be matched with EITHER incoming freshmen OR current students. You cannot be in a group with both a freshman or current student due to separate assignment processes.
      • Only mutual requests will be considered. All students in the group must accept the request.

Roommate preferences are not guaranteed and are subject to room availability.

Roommate Groups can be set up after you submit your application but before you select your room.

One person will need to initiate the roommate group.

Once the roommate group has been started through Manage My Housing each person will receive an email to accept the request to join the roommate group. Once accepted, it becomes a mutual request.

The group creator can add, delete, or change the roommate group at any time. If changes are made by the creator a notification of the change will be emailed to the roommates.

This year each student will be assigned a date & time to select their room based on their application complete date. The student with the earliest selection date will be able to log in and select rooms for everyone in the group, regardless of who the leader is.

6.  Roommate Matching Questions

On your application you will be asked to answer a few questions about yourself to help you find a compatible roommate.   

APPLICATION AND APPLICATION FEE (Available February 3rd, 2020 at 8am EST)

    1. Log in to “Mange my Housing"
    2. Select “Apply for Housing”
    3. Fill out required information
    4. Pay the $25 application fee (onetime, non-refundable fee)
      • Acceptable forms of payment: Credit or Debit Card - Visa or MasterCard
 

ASSIGNMENT PROCESS

  • Students will be assigned a selection date/time. Notice of your selection date will come the Monday prior to an assignment date to your UTC email. 
  • On that date the student may log in, select a room for themselves or their roommate group.
  • Student wishing to cancel their housing need to complete the Housing Cancellation Request through their Manage My Housing account.
  • Failure to agree to the contract AND pay the prepayment within the required 4 days will result in your room assignment and application being cancelled. 
1st Round of Assignments Wednesday, April 1, 2020                
1st Round Deadline Sunday, April 5, 2020 
2nd Round of Assignments  Wednesday, April 15, 2020
2nd Round Deadline Sunday, April 19, 2020 
3rd Round of Assignments Wednesday, April 22, 2020 
3rd Round Deadline Sunday, April 26, 2020 
4th Round of Assignments Wednesday,  May 13, 2020
4th Round Deadline Sunday, May 17, 2020 
5th Round of Assignments Wednesday, May  20, 2020
5th Round Deadline Sunday, May 24, 2020 
6th Round of Assignments Wednesday, May 27, 2020 
6th Round Deadline Sunday, May 31, 2020 

 

  • Once assigned you have 4 days to pay your $400 pre-payment and electronically sign your contract to confirm your room.
  • Should your plans to attend to UTC change the pre-payment may be refundable in full if cancellation is received prior to May 1, 2020. If cancellation is received prior to June 1, 2020 student will be refunded 50% of the pre-payment. After June 1, 2020 there are no refunds.

 

FREQUENTLY ASKED QUESTIONS

How will I know when I’ve been assigned?
All communication is through the STUDENT’S UTC email account! Once assigned you will receive an email with instructions on how to confirm the assignment by paying the pre-payment.

How do I check my UTC email account?

  • Click My MOCS Net
  • Log in using your UTC ID & Password (included in your admissions packet)
  • Once logged in click “Mocs Mail+” in the top right corner

What if I missed the deadline to pay the pre-payment? What happens to my room?
Students who do not pay the $400 pre-payment within the 4 days will have their application and assignment cancelled for non-payment. If you still plan to attend UTC, email housing@utc.edu and request that your application be reactivated, you will then be eligible for the next assignment date.

How do I update my preferences (building and/or meal plan)?
Log in to Manage My Housing, click "Apply" click "update application"

I have decided to attend another university, what do I need to do?

  • Please complete the “Housing Cancellation Request” through your Manage My Housing account to cancel your housing application.
  • You will also want to contact admissions to cancel your enrollment. http://www.utc.edu/admissions/