Procedure for Booking the Fine Arts Center
We are an academic facility and therefore must give preference to the Fine Arts Center’s departments, the UTC campus, and then the community, in that order with regards to booking times.
1. Call the Fine Arts Center Office for availability at (423) 425-4371
2. Request an Application (in person or by phone)
3. Return Application with ticket information, insurance certificate, and tax exemption certificate (if applicable)
4. You will be notified after your application passes the University’s approval process to come in and sign a rental contract. At this time a deposit maybe required depending on the event. You may not publicize your event until after the approval process is complete.
5. Provide and/or meet with the Technical coordinator of the facility regarding details and requirements of your event.
6. Two weeks prior to your event, we ask that you finalize all technical needs with the technical coordinator.
The process requires at least a month notice for all non-campus activity. You may hold no more than two (2) activities per calendar year. Rates for the concert hall are as follows and are subject to change.
| $ 1000 / $750 |
|
Rental - each Performance Date plus tax: Non-Exempt/Exempt Rate. |
| $ 500 / $375 |
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Rehearsal – each Rehearsal Date plus tax: Non-Exempt/Exempt Rate. This rate is available only in conjunction with rental of hall for performance(s). |
| 1 (required) |
|
Coordinator Technician @ $16.00 per hour |
| 1 (required) |
|
House Manager @ $10.00 per hour |
| ____ x____ |
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Additional Technicians @ $9.00 per hour |
| ____ x____ |
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Ticket Printing @ $0.45 per complementary ticket issued |
| ____ x ___ |
|
Advance Box Office services @ $1.00 per ticket sold plus $25.00 set up fee. |
| ____ x____ | Ushers @ $9.00 per hour ( 1 trained usher for every 250 patrons is required ) (You may provide additional volunteers as needed but the Head Usher is required). |
|
| ____ x____ |
|
Percussion Equipment rental is per Music Department |
| ____ x____ |
|
9’ Grand Piano rental $75.00 |
| ____ x____ |
|
Piano Tuning: $70.00 - $100.00 |
| ____ x____ | Cleaning Fee (required) $40.00 | |
| ____ x____ |
|
UTC Security Officer(s) as needed @ $30.00 per hour with a minimum of 3 hours. REQUIRED for ticketed events, maybe required for other events depending on event. |
| ____ x____ |
|
Other requested services or equipment at standard University prices including: tables @ $5.00 ea. and chairs @ $1.00 ea, 4'x8' risers @ $15 ea. Other supplies at cost (gel @$7.50/sheet, gaff tape @ $15.50/roll, etc. ) |
| ____ x____ |
|
Staff Overtime Rates are 1-1/2 times regular pay rates. Above rates will apply to any individual(s) requested or required. Staff members' hours which exceed 40 hours for this event within a Monday thru Sunday weekly period or any hours exceeding 10 hours for this event on any single contracted day will constitute Overtime. |
| ____ x____ | Groups leaving the facility and/or dressing rooms in a messy state will incur an additional cleaning fee. | |
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X = number as needed or per request |