Federal Work-Study Program (FWS)

Federal Work-Study provides part-time employment for undergraduate, graduate, and professional students with financial need.

Important Dates 2019-2020

Students

  • Complete the Free Application for Federal Student Aid (FAFSA). You will be asked if you are interested in being considered for work-study on the FAFSA. Be sure to answer "yes" to this question.
  • Students must be admitted to and in regular attendance at the University and in good standing for financial aid.
  • Students must accept their work-study award online within 30 days of the award to be eligible for placement. You will accept or decline your award online through MyMocsNet. For more information about Financial Aid Awards click here.
  • Eligible students work 10-15 hours a week.
  • Students awarded Federal Work-Study will need to pay outstanding fee balances by other means.
  • Placement for Federal Work-Study starts on the first day of classes and continues through the first week of classes Fall and Spring semesters.
  • Students awarded FWS will receive detailed instructions about the placement process in August preceding Fall classes and in December preceding Spring classes.
  • The hiring process is completed online in JobXTimesheetX. Once logged in to the system, students can search for jobs and apply. Students must interview for the position with the hiring department. Once hired, JobXTimesheetX will be used to enter time and submit timesheets at the end of each pay period.
  • Federal Work-Study funds are expended quickly, therefore, a wait list is kept of students not initially awarded but still interested in the program. If work- study is not a part of your award package and you are interested in being a part of the program, e-mail a request to be added to the Federal Work-Study wait list. Although awards from the list are dependent on funds becoming available, several students each year are normally awarded from it. The list is kept in order of the date of the completed Financial Aid File. 
  • You cannot work during class times. Please ensure your work hours are scheduled around your class schedule. You cannot work during school breaks or holidays.
  • You will be evaluated by your supervisor at the end
  • The IRS considers funds earned from the Federal Work-Study Program to be taxable income. In January, you will receive an IRS Form W-2 which should be filed with your income tax return.
  •  Is orientation required? Yes. The purpose of orientation is to familiarize you with the Jobx/TimesheetX system and to discuss expectations for you as a Federal Work-Study student. This is also a great time to have all of your questions answered. If you cannot attend one of the regularly scheduled orientations, please email WorkStudy@utc.edu to schedule one-on-one training.
  • Will I receive my award up front? No, Federal Work-Study funds are not posted to student accounts as a credit. Instead, these funds are paid bi-weekly through direct deposit based on the hours the student worked.
  • What happens if I don't earn my entire award? Any amount not earned at the end of the year is lost.

Employment Forms are to be completed by new students only. You will receive an email before placement begins with the forms and instructions.

  1. Personnel Data Form
  2. W-4
  3. I-9: Only complete the first page. The second page is completed by the employer. The third page has a list of acceptable documents. You must choose which documents you would like to provide and bring in the original copies when you turn in your paperwork.
  4. Direct Deposit: You will need to bring a voided check or a Direct Deposit Authorization Form from your bank.

On-Campus Employers

  •  If you are a current FWS/ASSP employer, you will receive an email toward the end of the Spring semester reminding you to request students for the next academic year. It will not be assumed that you want to continue to have a FWS/ASSP student. You must submit the form each year to be allocated a student. The form can be found here.
  • Students cannot work during class times. Please schedule work hours around class schedules. Class schedules are posted in the JobX/TimesheetX system. Students cannot work during school breaks or holidays.
  • The hiring department is responsible for reviewing applications, conducting interviews, and hiring students. The assigned supervisor within the department will be responsible for managing and approving timesheets online each biweekly pay period.
  • Student employees are paid through the Federal Work-Study grant and not out of the hiring department's budget.
  • The supervisor should contact the Financial Aid Office when issues arise with FWS students. At the end of each year, you will receive an email requesting that you evaluate your students. These evaluations are imperative to deciding whether a student can continue in the program. Please be sure to fill out an evaluation for all students who worked in your department, even if they no longer work for you.
  • The hiring process is completed online in JobXTimesheetX during the first week of classes each semester. Once logged in to the system, departments can post available job positions, review applications, and hire employees. Students must interview for the position with the hiring department. JobXTimesheetX will be used to hire the student, manage and approve employee timesheets online each biweekly pay period.
  • Is training provided for the JobXTimesheetX Software? Yes, if you cannot attend one of the  scheduled supervisor trainings, please email WorkStudy@utc.edu to schedule one-on-one training. 
  • How do I terminate a student no longer working for my department? Reach out to the Financial Aid Office by email at WorkStudy@utc.edu or by phone at 423-425-4677.
  • What happens if the student doesn't earn the entire award? Any amount not earned at the end of the year is lost.

Questions?

Contact Us:

Email: WorkStudy@utc.edu or Phone: 423-425-4677