Counting Courses FAQ
Frequently Asked Questions
A program of study consists of courses required to complete a degree, inclusive of required coursework within the major, concentration, minor and catalog. The specific courses for a student are identified through a degree evaluation tool (MyMocsDegree).
Disbursement of Federal Aid (i.e., Pell Grant, SEOG, Teach Grant, Work-Study, and Direct Loans) is based on coursework that counts toward the program of study. State and Institutional Aid (e.g., TN Lottery Scholarship, TN State Grant, UTC Scholarships, etc.) are not currently subject to the same regulatory restrictions. However, the cost of attendance for students will be reduced for courses that do not count towards the program of study. This may result in a lower amount of state and institutional aid a student may receive.
Cost of Attendance is an estimate of the cost for students to go to school for a specific amount of time (semester or year) and is based on the student’s enrollment status. Enrollment status for financial aid is based on outstanding coursework that applies toward the officially declared program of study. If you are an undergraduate student enrolled in 12 hours that count towards your program of study, you will be considered a full time student for cost of attendance purposes. However, if only 9 of the 12 hours are required for your officially declared program of study, the tuition and book components of your COA will be reduced to a three-quarter time amount.
MyMocsDegree will be used to determine if a course is part of the program of study. A process will run prior to the start of the semester to identify students who are impacted. Students enrolled in ineligible coursework will be notified through their campus email account prior to the start of the semester. The process will continue to run nightly through the census date (14th calendar day of the semester). Beyond this point, no further adjustments will be made. It is imperative that all changes to registration, officially declared program of study, and any adjustments to the degree evaluation affecting courses that count be made before the census date.
If enrolled in ineligible coursework, students will be notified through campus email. Students can also view their class schedule in MyMocsDegree to identify "fall-through" coursework.
Minors must be officially declared and reflected in the degree evaluation by the census date (14th calendar day of the semester) to be included as eligible coursework for federal financial aid.
Double majors must be officially declared and reflected in the degree evaluation by the census date (14th calendar day of the semester) to be included as eligible coursework for federal financial aid.
If a program of study has specific courses that can count as electives, then only those will be eligible unless an adjustment is made by the academic advisor. If there is no specified list, then any course will count as long as open elective hours exist in the program of study.
Undecided students will be able to take General Education courses and a limited number of elective courses that will count for their program. As long as the course is filling a block in MyMocsDegree, it can be considered for federal aid.
If a Federal Pell Grant or Federal SEOG is disbursed by the census date (14th calendar day of the semester), eligibility is based on your program of study as of the census date. If a Federal Pell Grant or Federal SEOG is disbursed after the census date(14th calendar day of the semester), eligibility is based on your program of study as of the date of disbursement. For Federal Direct Loan purposes, your eligibility is based on your program of study as of the date of disbursement. If you change your program of study beyond the census date and the current semester coursework no longer applies toward your new program of study, your previously disbursed federal aid will not be reduced since you were eligible at the time of disbursement or census date, as applicable. However, if you decide to make application for a Federal Direct Loan beyond the census date and you are not enrolled at least half-time in eligible coursework that applies toward your new program of study, you will not be eligible for the Federal Direct Loan.
Can I change my program of study to receive federal financial aid for a course that does not apply toward my current program of study?
If you need to take courses that are not in your program of study, it is likely that you are not in the program that best fits your educational goal. You need to meet with an Academic Advisor to ensure you are in the correct program of study. Changing your program of study can only be done with your advisor and should be done with great caution because it may impact your eligibility for future semesters. Always work with an academic advisor and the Mocs One Center when you are changing from one program to another as it can cause you to lose financial aid eligibility by reaching the maximum time-frame for completion of degree (150% rule).Refer to What about students who are going to change their program of study?
Only courses that are part of the program of study as documented in the degree evaluation tool (MyMocsDegree) are eligible for federal aid. For example, if you only need 3 hours to graduate but you choose to register for 6 hours to qualify for a Federal Direct Loan, you will not be eligible for the Direct Loan. Though your federal aid does not include ineligible coursework, you may still qualify for state and institutional aid based on your total enrollment.
Study abroad courses may count for federal financial aid if they apply towards outstanding coursework in your officially declared program of study.
Institutional Scholarships and scholarships administered by the Tennessee Student Assistance Corporation (TSAC), such as TN Lottery Scholarships do not currently require your courses to count in your officially declared program of study. However, the cost of attendance will be reduced for courses that are not counting in the program of study, which may result in a lower amount of institutional and state aid a student may receive.
Check MyMocsNet to see if your major(s) and minor(s) are officially declared and your catalog year is correct. Email or make an appointment with your academic advisor if you need to make adjustments to your officially declared program.
I am enrolled in 12 undergraduate hours, but 4 of those hours don’t count towards my officially declared program of study. How does that affect my financial aid?
Federal Financial aid will be disbursed based on the 8 credit hours that apply towards your officially declared program of study. The Federal Pell Grant award will be reduced from a full-time enrollment award to a half-time enrollment award. You may be eligible to receive Federal Loans because you are enrolled at least half-time status in eligible coursework (see Enrollment Status Chart). As applicable, your institutional and state aid will be based on full-time enrollment. However, because your cost of attendance (COA) will also be reduced to half-time, your total aid may be reduced since it cannot exceed your COA.
I want federal student loans, but only 4 out of my 9 enrolled hours apply towards outstanding requirements in my officially declared program of study. Can I still get loans?
No. To receive a federal student loan, you must be enrolled at least half-time (see Enrollment Status Types chart) in credit hours that apply toward your officially declared program of study. Because only 4 credits apply to your program of study, you are not enrolled at least half-time to be eligible.
For the upcoming semester, I plan to enroll in 17 hours, which includes a 3 hour class that doesn’t apply toward outstanding requirements in my officially declared program of study. Will financial aid pay for the ineligible 3 hour class?
Financial aid will disburse based on full-time enrollment status (see Enrollment Status Types chart). If at least 12 of your credits apply towards outstanding requirements in your officially declared program of study, then you are still considered a full-time student for federal financial aid purposes. If eligible you may receive a full-time Federal Pell Grant and Federal Student Loans if you have applied for them. Financial aid will pay for any academic related charges, including the charge for the additional class. However, the financial aid you receive may not be enough to cover all tuition costs, leaving you responsible for paying the remaining balance.
Some of the classes in which I’m enrolled do not apply toward my program of study. What do I do next?
Your federal aid is based on coursework that applies toward outstanding requirements in your program of study. Therefore, your federal aid may be reduced. You have two options: Meet with your Academic Advisor to discuss your academic options. If the semester has not started, it may be in your best interest to drop the ineligible course(s) and enroll only in courses in your officially declared program that will be eligible for federal financial aid.ORIf the semester has already begun and your financial aid does not cover all of your tuition costs, you will be responsible for the outstanding balance owed. In some instances, your financial aid, although it has been reduced, is still enough to pay for your course(s) that are not in your program. If not, the ineligible courses can be paid for out of pocket or you may qualify for the Installment Payment Plan.
None of my courses apply toward outstanding requirements in my officially declared program of study, but I still want to take them. What does this mean for me?
You are not eligible for federal financial aid. If eligible, you may use your scholarships or the TN state grant toward your balance owed. UTC offers an Installment Payment Plan for students to help ease the burden of paying for college. However, if you plan on receiving financial aid in the future, then it is imperative that you maintain a good GPA and Completion Rate. You may end up on financial aid suspension if you fail to do so.