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March 2, 2000
Signal Mountain Room
University Center

Elected Members Present:
Pedro Campa, Lauren Coulter, Beth Craig, Fritz Efaw, Gene Ezell, Diane Farone, Dawn Ford, Phil Giffin, Ron Goulet, Jim Hiestand, Charles Knight, Michael Long, Irene Loomis, Deborah McAllister, Gail Meyer, Burch Oglesby, Cliff Parten, Edward Rozema, Mike Russell, Ken Smith, Mac Smotherman, John Trimpey, Margaret Trimpey, Rick Turpin, Steve Underwood, Mike Whittle, Sally Young, Sherry Young

Elected Members Absent:
Tom Bibler, Roland Carter, Lee Harris, Valerie Rutledge, Marsha Scheidt

Ex-Officio Members Present:
Bill Berry, Richard Brown, Jane Harbaugh

Among the Guests Present:
Deborah Arfken, Bob Desmond, Lanny Janeksela, Joseph Kizza, Barbara Ray, Ann Stapleton

Call to Order

President Verbie Prevost called the meeting to order at 3:03 p.m.

Approval of the Minutes of February 17, 2000

The minutes were approved as distributed.

Report from the Graduate Council

Dean Deborah Arfken presented a proposal from Environmental Science to revise the curriculum in the Master of Science program. Professor Ann Stapleton said the changes were a result of surveys conducted with the first group of students to complete the program. Professor Diane Farone asked about the sequencing of 570 and 571. Professor Stapleton said both courses would be offered each semester to accommodate the scheduling needs of the students. Professor Jim Hiestand said his cover sheet did not reflect all of the necessary signatures. Dean Arfken said the proposal passed Graduate Council 5-0-0 on the first reading and 9-0-0 on the second. Professor Hiestand noted that about half of the statistics course covered introductory concepts. Professor Stapleton said a number of the students enter the program without a basic knowledge of statistics. She said the department recommends but does not require the course. Professor Ed Rozema said the recommended math course should be 151 rather than the old 150. The proposal from Graduate Council passed 22-0-0.

President Prevost said Graduate Council was also seeking a correction of an item passed at an earlier meeting of Council. In a memo written January 26, 2000 and approved by Council on February 3, 2000, Graduate Council requested one additional member for the College of Business and one for the College of Education. The memo should have requested two for the College of Education, the number approved by Graduate Council at its October 28, 1999 meeting. The correction was approved 25-0-1.

Report from the Faculty Rating of Administration Committee

Chair Joseph Kizza presented the committee’s proposed rating form for heads of departments. Professor Mike Russell asked if the number of questions could be reduced. Professor Kizza said the committee had worked hard to reduce the number from 30 to 15. The form was approved on a voice vote.

Report from the Executive Committee

President Prevost said the draft format for tenure and promotion dossiers was included in the packet so that Council members could review the document and provide feedback to the Provost and the Council of Deans. She said comments should be sent to the Provost or one of the deans.

Regarding evidence of scholarly competence on page 3 of the proposed format, Council discussed whether faculty were likely to be aware of the method of selection used by particular publications. Provost Berry said the intent was for the dean to be able to evaluate whether the publication was one of significance. He said he welcomed suggestions that would capture the concept more clearly. Several Council members suggested wording changes and repositioning of parentheses.

President Prevost said a few people had told her they felt the document lacked adequate references to advisement. Professor Russell suggested the document might add to the bureaucracy of the tenure process. Provost Berry said the intent was to help faculty, not set up more obstacles. He said he and the deans were often besieged with questions about how faculty should present their case for tenure. He cited several examples of the variations in the tenure and promotion documents he has received, adding that he hoped the proposed format would assist faculty. Professor Russell said he accepted the spirit in which the document was being brought forward. Provost Berry said voluminous numbers of documents often make it difficult to pinpoint the more significant items.

Professor Rozema expressed concern about a bulleted item on page 2 that asks faculty to indicate whether they have previously applied for tenure and promotion. He questioned the need for the information. Provost Berry said he would take the concern under consideration.

Administrative Reports


Provost Berry said the search for the Dean of Arts and Sciences was on schedule with several candidates visiting the campus in the coming days. The search committee for the Dean of Business has forwarded three names to the Provost. He said all three were very good candidates and that he hoped an announcement would be forthcoming in the near future.

Discussing the SACS visit, Provost Berry said it would be very important for UTC to demonstrate to SACS that the assessment process has been embedded in the everyday routines of the campus. He said he and Dr. Dick Gruetzemacher and others would be holding a series of meetings with the colleges in the near future to update faculty on the SACS process.

Provost Berry reiterated that, given the state’s budget situation, the best opportunity for budget improvement would be through enrollment growth. He said a target has been set to increase undergraduate enrollment by 200 students in the fall. Some targets have also been set to improve the quality of the incoming freshman class. He said the enrollment initiatives would be discussed further in the meetings with the colleges.

Provost Berry has appointed a Committee on Recruitment, Retention, and Graduation Rates. The committee has met once and he expects many good ideas from the group. He encouraged Council members and others to send suggestions to him or one of the committee members. Responding to a question from Professor John Trimpey concerning enrollment, Provost Berry said it was typical for spring enrollment to be less than fall. He said this spring’s enrollment was less than a year ago but that the percent of decline from fall to spring was not as great as the decline from fall to spring a year ago. Professor Trimpey asked whether it was perceived to be a general decline in enrollment or whether certain areas, events, or processes were contributing more to it than others. Provost Berry said the committee would be looking at that issue closely. The committee has already discussed doing focus groups with students to identify where students are seeing problems. He said the committee would also give attention to streamlining and improving certain procedures. Professor Gail Meyer asked who the chair of the committee was. Provost Berry said he was the chair and would distribute a list of other committee members over Raven shortly

Vice Chancellor for Operations and Campus Safety

Reporting on building projects, Vice Chancellor Richard Brown said planning was continuing for the renovation of Hunter Hall including the temporary relocation of the computer units and the College of Education to various sites on campus. An architectural firm has been asked to proceed with design documents on the Engineering building project which remains number one for state funding (pending legislative approval). The University Center has also been scheduled for a major renovation and addition, and an architectural firm has begun working on those plans. He said the bookstore would eventually be relocated to the expanded facility and that food services would be redesigned to include a food court and some other features. The Children’s Center has been scheduled to be relocated, and Vice Chancellor Brown and others are working with the Children’s Center personnel and the College of Education to find an appropriate solution.

On the topic of the master plan, Vice Chancellor Brown said he expects another draft to be completed within three or four weeks at which time he will present a summary to Council. He said the final product would be presented in a community planning charette. He said the plan would create significant greenways on campus as well as an academic mall on Vine Street. He said particular attention would be paid to the aesthetic quality of the campus. Part of the plan calls for 1000 trees to be planted and for structured parking to replace some of the pavement.

Professor Deborah McAllister expressed concern about the security in Hunter Hall, citing several recent thefts, some lighting problems, and some communications problems with security. Vice Chancellor Brown said he would discuss the concerns with campus security.

New Business

Professor John Trimpey asked about the resolutions on TIAA-CREF cashability passed by Knoxville and Martin. President Prevost said she had no information beyond what was contained in the email to Council members. Several Council members noted the multi-year interest in this question by UTC faculty, noting Professor Thor Hall’s work on the issue. Professor Pedro Campa said the full faculty passed a resolution similar to Knoxville’s and Martin’s several years ago. Several Council members asked about time constraints, but no one was sure whether there were any. Council then discussed whether to locate the old resolution, draft a new resolution, have a committee draft a new resolution, or take some other approach.

Professor Mike Russell moved that Council agree in principal with the resolutions passed by Martin and Knoxville. Professor Campa seconded. The motion passed unanimously on a voice vote.


President Prevost adjourned the meeting at 3:46 p.m.

Respectfully submitted,


Kathy Breeden


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