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November 6, 1997
Signal Mountain Room
University Center

Elected Members Present: Ralph Anderson, Jim Avery, Boris Belinsky, Martha Butterfield, Karen Casey, Joe Dumas, Marvin Ernst, Fritz Efaw, Gene Ezell, Phil Giffin, Jim Hiestand, Renée Lorraine, Deborah McAllister, Judy Miler, Greg O'Dea, Laurie Prather, Verbie Prevost, John Phillips, Verbie Prevost, Marea Rankin, Rebecca Rochat, Mac Smotherman, Ann Stapleton, Vicki Steinberg, Jim Stroud, Larry Tillman, John Trimpey, Margaret Trimpey, Bruce Wallace

Elected Members Absent: Tatiana Allen, Mike Biderman, Valerie Copeland-Rutledge, Prakash Damshala, Diane Halstead, Jonathan Mies, Farhad Raiszadeh, Felicia Sturzer, Randy Whitson

Ex-Officio Members Present: Sheila Delacroix, Jane Harbaugh, Charles Renneisen, George Ross, Bill Stacy, Tim Summerlin

Among the Guests Present: Herb Burhenn, Lanny Janeksela, Ralph Moser, Clint Smullen

Important Announcements


*A new CECA mission statement and three addenda concerning UTC budgets for the previous and current academic years are attached to this document.

*The current thinking is that the anticipated 2% raise in January will be distributed across the board rather than based on merit.


Call to Order

President Gene Ezell called the meeting to order at 3:16 PM.

Approval of Minutes

Professors Jim Stroud and Bruce Wallace moved and seconded approval of the minutes. The minutes were approved unanimously as written. [Thanks to imitation Secretary Carney for aptly recording the minutes while the real thing was in Santa Fe.]

Executive Committee Report

President Gene Ezell asked Professor Clint Smullen to provide a report on the CECA mission and goals. Professor Smullen reported that the CECA Advisory Committee has reorganized and shifted its focus, and has been considering what CECA should be and what it should offer to UTC, the state and the region. CECA's mission statement has been reformulated, and is stated on the attached addendum. Of the goals listed on the addendum, some goals will be emphasized more than others at certain times, depending on needs, opportunities and funds available. The CECA Advisory Committee hopes that CECA will become a more vital part of the intellectual life at UTC. Professor Verbie Prevost was then asked to report on the Provost Search Committee. Professor Prevost reported that candidate Teshome Abebe will be visiting the campus on Monday and Tuesday, November 10-11, and candidate James Malek will be visiting November 12-13. There will be two open sessions with each candidate, one in the morning and one in the afternoon. Professor Prevost urged faculty to attend these sessions. Professor Phil Giffin stated forcefully that it should be determined by appropriate tenure and promotion committees whether candidates are tenurable before they begin the more general interview process. Professor Prevost responded that the Provost Search Committee takes matters of tenurability into consideration in its deliberations. Professor Giffin replied that the Provost Search Committee is not best qualified to make such decisions. President Ezell noted that vitae of candidates are available at Lupton Library, and University Librarian Sheila Delacroix added that the vitae will soon be available on line on the Library's web page. Professor Martha Butterfield then announced that there would be a meeting with Tennessee legislators at 1:00 PM on November 24 in the Raccoon Mountain Room. Council members were asked about issues they wished to have raised at this meeting. Among issues suggested were funding of higher education, a Tennessee state lottery, construction on the long-awaited Math and Engineering building, construction problems at Grote Hall, faculty raises closer to the rate of inflation, North Georgia admissions and reciprocity, faculty workloads, hours needed for graduation, and the adequacy of the channels of communication for expressing UTC's needs and concerns to the legislature. Any further concerns of faculty members who cannot attend the November 24th meeting may be directed to Professor Butterfield.

Administrative Report

Budget Report: Vice Chancellor George Ross

Vice Chancellor George Ross came equipped with a huge document entitled Report of the Treasurer 1997: University of Tennessee. Professor Joe Dumas asked if there were a Cliff's Notes version of this document. Vice Chancellor Ross responded that he was about to present a twenty-minute summary of the document as it pertained to UTC, and that he would provide copies of the complete document to the Faculty Council Secretary and to Lupton Library. The document is too vast, he added, to be communicated on e-mail. He then addressed written summaries of a carry-over analysis of the 1996-7 year-end budget and the 1997-8 revised budget (see addenda), and reported on the 1998-9 THEC budget hearings. As of last year, UTC policy is that if a division's year-end balance is in excess of 2% of its operating budget, surplus dollars will come back into the general operations of the institution. Any deficit at the divisional level must be recovered by that division. As shown on the "Year-End Carry Analysis" addendum, there was a surplus last year in all units except Athletics and Administration and Finance. (Deficits are in parentheses.) The "Cumulative Results" line on this addendum shows where divisions stand in the current year; the last line shows the approved 6/30 1997 budgets. University Librarian Sheila Delacroix asked for clarification of the "Percentage" line on the addendum. Vice Chancellor Ross responded that the percentages represent carry-over to the approved 1997 budget. Professor Prevost asked what happens to surpluses, and Dr. Ross replied that they go into a central pool for contingencies (such as the replacement last year of a bad pump on a steam tunnel). Professor Jim Hiestand asked if having a surplus would adversely affect a division's budget for the following year, and the answer was no. Professor Marvin Ernst asked if surpluses could be saved for a major expenditure, and the response was that this could be requested of the Vice Chancellor 's office prior to the end of the fiscal year. Since there has been much talk about and anonymous letters to various members of the campus community about Athletics, Vice Chancellor Ross also provided a summary of the Athletics budget (see addendum).

The third addendum entitled "Proposed Sources of Funds" summarizes the effects on the budget of last year's impoundment and of fee increases and increased enrollment for this year. The "Base" budget under "State Appropriation" was the budget prior to impoundment; the subsequent "Approved" budget left a deficit of $1, 434,900. Due to revenues from students fees and other income, however, total resources available are now $2,258,436. Units with deficits are being encouraged to be more self-supporting; the units under "Other Income" are now very close to being self-supporting. The Vice Chancellor noted that the lion's share of revenues in Athletics come from ticket sales, and that while last year's total football ticket sales were $85,000 for six games, a whopping $400,000 in ticket sales has been generated in this year's first five games. UTC has also received guarantees from new basketball tournaments, which will bring added revenues (although the adversaries in these tournaments, such as Michigan and North and South Carolina, will be formidable). A surplus is expected in Athletics this year, and surplus revenues will be directed toward the deficit. The second sheet of the addendum includes budget items that have not been funded due to last year's impoundment; it is hoped that funding will be achieved through monies from next fall's enrollment. Under "Administration and Finance" on this addendum, the Vice Chancellor noted that we have previously used CECA monies to fund Academic Computing, but have recently been informed that this practice is no longer possible. The $217,000 for Student Organizations has been earmarked to come from student fee increases.

Professor Butterfield asked if these budget items have all been approved, and the response was that they have been approved but not yet spent, and could be subject to change. Professor Butterfield then asked about a rumor that a portion of last year's impoundment might be recovered. The Vice Chancellor replied that this is a possibility. There is more optimism about the possibility of a 2% salary increase in January. Professor John Trimpey asked where the present budget projections "could go wrong." The response was that things could go wrong if Athletics revenues are insufficient, or if units do not work within their budgets. Professor Stroud asked what effect a 2% salary increase would have on next year's salary. Dr. Ross answered that the increase would roll into the base salary for next fall. Professor John Trimpey noted that a 2% increase in January would amount to a 1% increase for the 1996-7 academic year. Professor Stroud stated that what he really wanted to know was whether getting a raise in January would diminish our chances for getting a raise in the Fall. The Vice Chancellor thought not; if dollars are available, we'll get them. Economics Professor Fritz Efaw pointed out that because inflation has risen 3%, a 2% increase is actually a 1% decrease. While seemingly open to this analysis, the Vice Chancellor thought it best that the 2% increase not be advertised as a decrease. Professor Butterfield asked if the 2% raise would be across the board or distributed based on merit. Dr. Ross responded that the current thinking is that the increase would be across the board. Some Council members expressed support for this plan.

Vice Chancellor Ross then reported on a recent meeting of THEC that he, Chancellor Stacy, Assistant Vice Chancellor Ralph Moser and a student representative attended. Among topics discussed were the possibility of raising our student technology fee (a likely occurence) and the Math and Engineering building (nothing definitive decided). Chancellor Stacy continuously reiterated the need for full formula funding (which would add $2.5 million to the budget), and made a strong case for bringing faculty salaries to the level of our peers and of regional averages. Another problem discussed was our current twenty-year depreciation period on equipment. In response to an inquiry from Professor John Trimpey, Dr. Ross stated that the proposed 2% salary increase would be appropriated entirely and directly from the state.

Old and New Business; Announcements

Under Old Business, Professor Mac Smotherman asked if non-computer items (and most specifically a camcorder) could be requested from the Technology Innovation fund, and the Chancellor answered that they could. Professor Bruce Wallace advised Professor Smotherman to make sure the camcorder is digital and that it "fits." There was no new business. Under Announcements, Acting Provost Tim Summerlin reported that although there were fewer UTC donations to the United Way this year, contributions are up 12-13% or $4800 from last year. There were also eight (as opposed to last year's four) Leadership Gifts offered, which consist of $1000 or more. UTC has exceeded its United Way goal by $4000; the Provost thanked all those who contributed. Professor Wallace, who professed to have no shame, announced that he has an art exhibition at the Cress gallery. The works are for sale, and can also be perused on the UTC Home Page. Professor Stroud, who has seen the exhibition, described it as elegant. Professor Wallace responded that Professor Stroud would be compensated for this remark.

President Ezell adjourned the meeting at 4:05 PM.

Respectfully submitted,


Renée Cox Lorraine

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