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January 18, 1996
Signal Mountain Room
University Center

ELECTED MEMBERS PRESENT: Betsy Alderman, Tom Bibler, Mary Brabston, Martha Butterfield, Terry Carney, Ken Carson, Prem Chopra, Neal Coulter, Robert Duffy, Leroy Fanning, Nick Honerkamp, Bruce Hutchinson, Doug Kingdon, Tom Kozubowski, Renée Lorraine, John Lynch, Jim Macomber, Bob Marlowe, Gail Meyer, Anna Panorska, Tom Payne, John Phillips, Verbie Prevost, Bill Prince, Barbara Ray, Katherine Rehyansky, Mike Russell, Joyce Smith, Kristin Switala, Margaret Trimpey, Sally Young, Shela Van Ness

ELECTED MEMBERS ABSENT: Ahmed Eltom, Shawn Evans, Phil Kazemersky, Jim McDonell, Maria Smith

EX-OFFICIO MEMBERS PRESENT: Sheila Delacroix, Charles Renneisen, George Ross, Grayson Walker

AMONG THE GUESTS PRESENT: Deborah Arfken, Herb Burhenn, Howard Finch, John Fulmer, Greg Grant, Bill Gurley, Charles Knight, Doug Kutz, Bill Miller, Carolyn Mitchell, Ralph Moser, Charles Nelson, Greg Sedrick, Tim Summerlin, Paul Watson

Call to Order

The meeting was called to order at 3:20 p.m. by President Martha Butterfield.

Approval of Minutes

Professor Mike Russell explained that it was Shelley Puls who told him that some UT administrators do not feel that UTC faculty know how to handle their own money.

Custom Publishing Report

Because Gene Ezell had another commitment, President Butterfield asked Council’s permission to move the Custom Publishing Report (Old Business) up on the agenda. There was no objection.

Professor Ezell explained that the committee had drafted a policy which covers a variety of possibilities which can be further modified within departments to address specific issues.

On behalf of Professor Ric Schonblom, Professor Terry Carney showed two versions of engineering laboratory notes, a version done by Graphic Services, which was slightly less expensive than the custom-published version, and the custom-published version, which was more attractive and in a format Graphic Services does not have the equipment to produce. Professor Schonblom was concerned that the wording of the new policy would make it impossible for him to continue to use the outside vendor.

Professor Ezell said that the policy does permit using an outside vendor if Graphic Services cannot do it.

Professor Gail Meyer asked what faculty could do if Graphic Services says that they can do it but the finished result is not as good as that provided by an outside vendor.

Professor Ezell said that if quality is a concern, provision is made for the Department Head to make the decision to use an outside vendor.

Professor John Phillips noted that using outside vendors under those circumstances is no different from the current Graphic Services policy.

Professor Charles Nelson said that he attended some of the meetings of the committee, although he was not a member. He interprets the policy to mean that a better format could be arranged, as point number three suggests. Faculty can use custom publishing if it produces a better product.

Professor Nick Honerkamp noted that all you would need is a letter from your department head in order to continue what you are doing. He himself has used an outside printer for years.

Furthermore, what penalty is there for going to an outside vendor? Will they tell your mom?

President Butterfield said that they would probably tell the bookstore. The committee was formed because of controversy over a custom publishing job in which the faculty member guaranteed that a certain number would be sold.

Professor Renée Lorraine asked if it would still be possible to use articles refereed for national conferences but not yet published.

Professor Ezell said that this question had not come up before the committee.

President Butterfield believed that Randy Gray is setting a policy for this.

Professor Honerkamp said that if the material is not copyrighted, it should be all right to use it.

Professor Verbie Prevost asked if students were charged for the articles. Professor Lorraine said yes.

Professor Greg Grant asked if the Chemistry Department could continue to use the Chemistry Laboratory Manual which they have used for ten years. Under the provisions of the new policy, he was assured that he could, with a signature from his Department Head.

Professor Doug Kingdon moved adoption of the policy; Professor Renée Lorraine seconded the motion, which passed by voice vote.

Committee Reports

Curriculum Committee

Professor Ken Venters, Chair, said that all proposals presented today had been approved unanimously by the committee. Professor Doug Kingdon moved, and Professor Tom Bibler seconded the motion to approve all the proposals. President Butterfield asked if there were any questions about any of the proposals. Hearing none, she called for the vote. The motion passed 29-0-0.

Old Business

Council members should have received a hand-delivered cover sheet for the Graduate Committee proposal. It is important to consider the proposal today so that it can be put on the agenda for the Board of Trustees next month.

Professor Greg Sedrick noted that the report came back from the consultant only recently. It made four recommendations for changes to the existing document. Professor Renée Lorraine moved approval. Professor Prem Chopra seconded the motion.

Professor Robert Duffy asked about the deletion of the foreign language and economic requirements. He recalled that the economic aspect of the proposal was significant.

Professor Sedrick said that what was proposed was the elimination of the "strongly recommended" phrase.

Professor Charles Nelson explained that Core Options was the only place economics was mentioned. You do not have to have economics to be admitted to the program.

Professor Mike Russell said that his son is a geology major at one university because that major is concerned with environmental issues; on the other hand, his son’s girlfriend at Chapel Hill is taking environmental science courses and is not required to take geology. Why do we require geology?

Professor Nelson explained that geology is an elective—and it is "surficial" not "superficial" geology.

Professor Russell commented that point number four, an internship, is a good idea. Will it be possible to find that many internships?

Professor Nelson said that he could not be certain; however, the student may also do research or write a thesis as the capstone to the degree. The internship is only one option.

Professor Gail Meyer asked if point number one required adding courses or just shifting prerequisites.

Professor Nelson said that it would be just a shift; they have not named the 300 and 400 courses yet.

Professor Russell asked him if he could be more specific.

Professor Nelson said that students were required to take four semester-long laboratory science courses. Anyone who had majored in environmental science at UTC would meet this requirement.

Professor Sedrick was asked to repeat the change in point 2; he repeated that the change was the elimination of the phrase "strongly recommend foreign language and economics as an admission requirement."

The motion passed 30-0-0. The proposal now goes to Knoxville to be on the agenda for the Board of Trustees.

New Business

Dean Rocky Renneisen thanked all those who participated in the Perspectives series.

The company which has published our student directory and handbook has gone out of business, and we have contacted other printers. Two companies have been identified. (Jean Dake held up samples for those who wanted to inspect them.) Both of the companies want to put the campus addresses and campus telephone numbers of all faculty in the book. They sell ads to pay for the books. One of the companies has offered a $1,000 scholarship for a student.

Professor Ken Carson asked if we could still have a separate faculty and staff directory.

Dean Renneisen said yes; in fact, a pictorial directory is being considered. With the technology in place for our new picture IDs, producing such a directory will be easier. He added that the companies cannot sell these names to anyone else.

Professor Ken Carson moved to print faculty campus addresses and telephone numbers in the student directory. Professor Verbie Prevost seconded the motion, which passed by a voice vote.

NCAA Athletic Certification

All Division I schools must be certified every five years. UTC has worked on their report for eighteen months. The report is done to improve the Athletic Department’s organization to see if the Department is meeting the students’ needs. Several faculty members headed sub-committees during this study: Paul Watson (Governance and Rules), Bill Miller (Fiscal Integrity), Chic Day (Academic Integrity), and Barbara Wofford (Racial and Gender Equality). The department is trying to improve gender equity now.

Dean Renneisen then explained what happens after the NCAA receives UTC’s report. The NCAA will send in a team of four people in April for three days of looking around campus, talking to athletes. Their report is in the library.

Professor Mike Russell said that he thought we might be able to change conferences when the stadium is completed. He wondered if that would increase the number of football scholarships and throw gender equity out of line.

Professor Renneisen said not at this point, because there is no sport comparable to football for females. Unfortunately, the NCAA does not count our game for bowl points when we play big teams, so we probably will not get the dollar guarantee we have before.

Professor Russell opined that it was a shame we do not have a track for our track team. Are they permitted to use Chamberlain Field?

Dean Renneisen said that he would like to see a track built at the old stadium when the new stadium is completed. Currently UTC uses the GPS track. The State gave us money to expand the Montague Park practice fields.

Professor John Lynch wondered why they did not build a new track at the new stadium.

Professor Leroy Fanning said that doing so would have put the spectators too far away from the action. There is talk of building a track at Red Bank.

Report from the Provost

Provost Grayson Walker reported that we finally own Metro Hospital. We will move people in to it when it is least inconvenient.

He noted that SACS is now asking for an "institutional effectiveness" statement as part of the new accrediting process. Such "institutional effectiveness" is meant to encourage continuous improvement of quality.

We are already moving in this direction, having reorganized Institutional Research. The new procedure involves an environmental scan to determine opportunities and threats (students can be either, depending on your point of view), choosing objectives (some may be carried over from previous years), carrying out those objectives, and evaluating what you have done at the end of the year. At the end of the planning cycle, you do assessment and evaluation, measuring yourself against a standard. You then use these evaluation results to improve what you are doing, thus creating a continuous cycle of improvement.

Our major focus must be to develop and prioritize goals, evaluate them, and use findings for future improvements.

Next we must develop procedures for evaluating whether our goals are being achieved. Physics professors know what senior physics students should know. It is more difficult to agree about what students should know about education in general. Assessment must evaluate outcomes at all levels; Institutional Research is prepared to work with faculty on developing assessment tools.

Faculty are evaluated regularly, on research and service as well as teaching. Service is often difficult to evaluate.

Professor Terry Carney asked about the phrase "former alumnae." Are these people who have returned their diplomas?

Provost Walker said that he will point out this misleading term to SACS.

President Butterfield said that this item would be brought up at the general Faculty Meeting on January 25. She has talked to Chancellor Obear about leaving time at meetings to discuss issues. How do we develop measurable outcomes?

Provost Walker noted that it is important to know that there is an overriding structure to all of this. No one had put down the Provost as a threat. Professor Bibler asked if the Provost had been mentioned as an opportunity. The Provost replied no, he had been ignored.

Provost Walker announced that the director of the Teaching Resource Center will arrive February 1. We are still looking for space. The half-day retreat on December 21 was well attended, and the new director collected notes which are helping her to develop a plan for the center.

President Butterfield said that the report on the Public Education Foundation would be deferred to a later meeting. The Foundation is presenting their results to the School Board tonight. Their results will impact changes in the students we get.

Report on Campus Construction

Mr. Richard Brown said that he would try to be brief and hoped that none of us had fallen into an open ditch.

Projects are progressing well. They are planning the renovation of Metro and have enough funds to do a good job, including money for fiber optic cable. Mathematics and Nursing will be the major departments there. We need to find a name for the building, and he encourages faculty to send him possible names. Once the Mathematics professors have been moved to Metro, the math building will be demolished.

The Fletcher Hall bids have been accepted. There will be enough money to be able to do exterior cleaning, have central energy hookups, and install new windows. Although it is not obvious from the outside, work has been going on already with asbestos abatement. There will be much underground work in this twenty-month project. The four-month delay occurred because the governor put all capital outlay projects on hold. Further, they wanted to bid the student housing project first to get the best prices.

The Maclellan Gym project, a $930,000 renovation, has been slowed by some problems with mechanical design (specifically heat and air). They will have nice new locker rooms (in compliance with Title 9), good exercise areas, and a new scoreboard, among other changes.

The parking garage goes out on bid this month and will be started at the end of February. It is to be built on an existing footprint.

The Patten House is 99.9% complete; they are doing the last details now and will schedule tours in about a month. President Butterfield asked about the furniture and was told that there was none at this moment.

Mr. Brown explained that they are also working on details of who controls the space and decides how it is used, as well as who manages and maintains it. President Butterfield observed that people are already asking to have wedding receptions there. Who would be in charge of that?

Professor Tom Bibler moved to reactivate the Faculty Club Committee and get them involved as soon as possible. Professor Doug Kingdon seconded the motion, which passed by voice vote. President Butterfield asked those who might want to serve on the committee to contact Ken Carson and those who might want to give money for furniture to contact Vince Pellegrino in the Development Office.

Professor Sedrick asked about wiring for Metro. Did that include lighting for classrooms and the like? Mr. Brown said yes. Professor Sedrick asked if the recommendations of the Classroom Technology Committee would be taken into consideration. Mr. Brown said yes. Professor Sedrick said that he knew many who would like help to demolish the Math Building and keep a souvenir brick.

Professor Mike Russell asked if they were going to fix the roof in Maclellan. Mr. Brown said yes.

Professor Kristin Switala said that she had been told that Guerry Center would be ready for the Fall of 1996. Mr. Brown said she had been correctly informed.

Dean Renneisen asked when the Metro parking lot would be available. Mr. Brown said that it was now available for general parking for dorm students. Later some will be reserved. Dean Renneisen then asked about the First Centenary Church parking lot. Mr. Brown said that the University was working with them and also with a couple of others.

Professor Gail Meyer asked about the Grote Hall fire. Mr. Brown said that some motors burned up there as a result of power surges. TVA had lost a main line.

Professor Bob Marlowe said that Marcia Noe had asked him to find out if anyone knew how to pay honoraria to foreign speakers who do not have Social Security numbers. Professor Robert Duffy said that the secretary in the Theatre and Speech Department had handled such problems. Several other people made suggestions, at which point Mr. Ralph Moser said that Professor Noe should give him a call.

Preview of Coming Attractions

At the February 1 meeting, we will have reports from the Library Committee, the Public Education Foundation, and the Curriculum Committee, concerning what date faculty are expected to return to campus in August.

University Librarian Sheila Delacroix distributed copies of Bits and Pieces, which is also available on a Web page.


The meeting was adjourned at 4:50.

Respectfully submitted,

Sally Young


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