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November 29, 1990
Signal Mountain Room
University Center

ELECTED MEMBERS PRESENT: Michael Bell, Stephanie Bellar, Tom Bibler, Stan Byrd, Rick Callaway, Pedro Campa, Terry Carney, Delores Craig, Robert Dardenne, Betsy Darken, George Helton, Jim Hiestand, Steve LeWinter, Chris Mawata, Gary McDonald, Ed McMahon, Gail Meyer, Lyn Miles, Peter Pringle, Tapan Sen, Edgar Shawen, Mary Tanner, Gavin Townsend, John Trimpey, Margaret Trimpey, Jeannette Vallier, Ken Venters, Paul Watson, Donald Weisbaker, Colbert Whitaker, David Wiley, Robert Wilson, Terry Zivney


EX-OFFICIO MEMBERS PRESENT: Marvin Ernst, Jane Harbaugh, Joe Jackson, Fred Obear, Sandra Packard, Charles Renneisen, John Rudley


Call to Order

The meeting was called to order by President Pedro Campa at 3:15 pm. President Campa reminded us that we will have a final meeting of the semester on 13 December to handle only necessary curricular matters.

Approval of Minutes

The previous minutes were amended to include a mention of the discussion of the racial aspects of the statistics from the Admissions Committee and to change the word "unanimous" to "overwhelming" on a vote which included one abstention. The minutes, thus amended, were accepted by a unanimous voice vote.

Curriculum Committee

Doug Kingdon brought forward three proposed new courses from the Curriculum Committee. They are Religion 417, "Mysticism East and West;" Religion 213, "A History of Judaism;" and Anthropology 340, "Southeastern Indians." Religion 417 is also to be added to the concentration elective list for major and minor in Religious Studies. All of these were unanimously approved by the Curriculum Committee. Religion 213 was also requested to be a General Education Category B course. Such decisions are not the purview of the Curriculum Committee and is not part of this proposal. [The course descriptions and rationale or purpose is in Attachment A.] It was moved and seconded to approve these courses.
David Wiley asked about the Cover Sheets for the course proposals. President Pedro Campa assured him that the Cover Sheets were entirely in order. He further stated that the procedure now is not to include the Cover Sheets with the proposals when distributing them to Faculty Council members with the agenda. Doug Kingdon remarked that the Cover Sheets had not been distributed to Council for at least three years.

The motion to approve the courses passed by a unanimous voice vote.

Academic Standards Committee

Tom Bibler, chair of the Academic Standards Committee, brought forward a proposal for students called into active duty to receive an "indefinite incomplete." He moved acceptance of the proposal. David Wiley suggested clarifying that the active duty be "in the Armed Forces of the United States."

This was included in the motion. The motion reads
Any student called to active duty in the Armed Forces of the United States may, with the permission of the instructor, be given an indefinite incomplete. The incomplete may be made up at any time or a retroactive withdrawal may be granted.

We were assured that the Records Office has a mechanism for handling these cases. Jim Hiestand asked if this action by Faculty Council needed any higher approval and was told that it didn't. This motion would not preclude other options open to a student or a professor, such as having a grade based on partial completion or withdrawing and receiving all fees back.

Provost Sandra Packard said that, as of now, there are 11 students who have been called to active duty this term, all in the last week and a half.

The motion to approve this policy passed by a unanimous voice vote.

Academic Calendar

Provost Sandra Packard brought before Council a problem with the schedule for the Spring, 1992, semester. Due to New Year's Day's being on Wednesday, the semester can be 71 days long only if (1) fee payment is simultaneous with the first two days of classes on January 2 and 3 or (2) fee payment is on Monday and Tuesday, December 30 and 31. The Dean's council has recommended the first option and the Provost was seeking input from the Council.

Provost Packard mentioned that fee payment now takes about 45 minutes for most students and thus the first option may not lead to too many cut classes. As with previous discussions of calendar, Ray Fox explained the constraints that exist on the other end of the semester that give rise to this predicament.
Terry Carney spoke about the problems with one-day-a-week labs being shorted because of holidays. Gail Meyer echoed that concern for classes that meet once a week. Ed McMahon reminded the Provost that the Council's expressed desire is to have the same number of each week-day to be in the semester.

Jim Henry asked if Good Friday had to be a holiday. Sandra Packard said that the UT System has fixed it as an administrative holiday and, even if we were to decide that Good Friday is not a holiday for us, we would have to have another administrative holiday to replace it.

Terry Carney moved that a small ad hoc committee be appointed to consider the alternatives and report back to Council. Ray Fox says he needs to have a decision by February. President Pedro Campa agreed to have the Council Executive Committee appoint a committee, working with Ray Fox, to study this and report back to Council.

The motion to submit this to a committee passed by a unanimous voice vote.

Bookstore Committee

Bill Prince, chair of the Bookstore Committee, reported about the Committee's discussions with Rob Miller, Director of the Bookstore. The main point, as far as faculty are concerned, is that the Bookstore reduces the number of books ordered from the number requested by the departments.

In response to this question from the Bookstore Committee, Rob Miller has informed the Committee that
[t]he Bookstore will order the total number of textbooks requested by the faculty. In the past, decisions to cut back book order requests were made based on historical data. Also, due to the opening of a bookstore in close proximity to our campus, some book orders were reduced. A reorganization of ordering procedures is currently underway, and future orders will be subject to a review of class enrollment data.

[A copy of the Bookstore Committee's full list of questions and Rob Miller's response is attached as Attachment B.]

Bill Prince told us that the "not cutting back book order" policy will be in place for Spring and Summer semesters. He also reminded us that the Textbook Manager has been at UTC for only 7 weeks and the Bookstore Director has been here only since August.

John Trimpey and Tom Bibler asked about specific problems they had had with book orders. Rob Miller responded to these. He also stated that book suppliers frequently will not inform the store of an inability to supply the ordered books but will simply not supply them. He is instituting a reconciliation time about 3 weeks before the semester to catch these situations and promises to inform the faculty about book supply problems at the earliest opportunity.

Rob Miller stressed that he will use the "whole free market apparatus" [John Trimpey's words] to get books that are requested.

Banking Policy

President Pedro Campa introduced the topic of faculty members' banking of teaching credit hours for thesis advising and group and independent study courses. Also included under the term "banking policy" is the returning of 10% of the full time equivalent (FTE) teaching credit to the departments to be used for awarding released time to the faculty. This discussion is pursuant to these policies endorsed last Spring by the Faculty Council as a result of recommendations of an ad hoc committee chaired by John Trimpey. This policy recommendation was sent to Provost Sandra Packard last Spring and she was invited to this meeting to report on the status of these banking policies.
President Campa also passed out copies of pages from the minutes of Faculty Council from 1970 [!] in which the Faculty Council had endorsed a policy of banking. [Attachment C]

Provost Packard reminded us that UTC is funded at 12 hour teaching loads (Knoxville is funded at 9 hour loads) and told us that 54% of UTC faculty are now teaching less than 12 hours. She presented three tables of cost and enrollment information [Attachment D]. Her concern focuses on the costs of implementing a banking policy and how she could fund it.

The first table is a tally of the estimates from the academic departments for the annual costs of the banking and, separately, the 10% FTE release policies. (The School of Business Administration is omitted from these policies because its faculty now has 9 hour teaching loads; they maintain a lower load by maintaining higher course section enrollments. Military Science is also omitted because the U.S. Army pays those faculty salaries.) Provost Packard views the total cost in this table ($152,229 for "Banking") as something she cannot support with her present budget.

The second table is a tally of the estimates made by Dick Gruetzmacher (Institutional Research) for the annual costs of the banking policy. His total is $112,493. Provost Packard thinks that somewhere between these two figures lies the truth, say about $130,000. She asserts that she cannot begin a banking policy until this amount is added to her budget.

Provost Packard then described two ways that UTC can go about implementing a banking policy. One way is to propose a change in the Faculty Handbook and request UT Board approval for the change. The strength of this way is that it will be a guarantee to the faculty and not subject to the vicissitudes of the UTC administration. The weaknesses of this route are (1) doubtfulness of Board approval and (2) preclusion of other options following rejection by the Board. Another option would be to have the policy implemented as a practice of the current administration. The strength of this way is that it can be done immediately (pending funding). The weakness is that we are dependent upon this administration and the capacity of the institution to fund it.

President Pedro Campa mentioned that he thought that a banking policy could be started with credits accumulating immediately. He supposed that no single faculty member could begin to collect on credits in the first year and only a modest number in the second year. He feels that the Provost's assertion that she cannot institute a policy until it is funded is an unnecessary delay on her part.

Provost Packard responded with some further statistics: there is one faculty member this semester with 45 credit hours for Master's thesis direction; there are four faculty members this semester with 24 or more credit hours of independent study; and many other numbers that the secretary couldn't write down.

Provost Packard then presented a third table showing the number of low-enrollment courses being taught this semester. The total is 155 classes with under 13 students enrolled. She observed that faculty members and departments, in a well-intentioned effort to serve students, are adding to teaching loads by continuing to teach so many low-enrollment classes. Her point with the data on this table is we could have 71 [=19+18+34] faculty with a course released this semester if we did not teach undergraduate classes with less than 10 students. John Trimpey questioned whether these low-enrollment courses were counted toward a faculty member's load or not. He claimed that unless we know that, this data is "smoke and mirrors." Bob Swansbrough pointed out that some courses are cross-listed and may appear on the surface as low-enrollment classes, when they are not, in reality.

Provost Packard said that Chancellor Obear has indicated very positively that he could fund two components of the banking policy, "starting the clock" with the Spring, 1991, term. Those two components would be released time credit for Master's and Honor's students' theses advising. She said that she is requesting a budget to cover the entire banking policy and is not optimistic that it will be fully funded. She will implement it in parts as soon as she is funded to do so.

President Pedro Campa thanked Provost Packard and said that he and the Executive Committee would meet with the Provost and Chancellor to pursue details on this matter.

Member's Concerns

Ken Venters shared a concern of Delores Craig for the security of property in the new building for Health and Human Services. He said she had had a purse stolen just this week. Provost Sandra Packard said a theft had also occurred in the Chancellor's office this week.

Rock Wilson told us that the Student Government had conducted a straw poll about a smoke-free campus. Two-thirds of the 1500 students asked were in support of a smoke-free campus.

David Wiley expressed concern about
(1) faculty's giving final exams in the last week of the semester (he knows of a student who told him of having three final exams next week),
(2) many meetings at the end of the semester, particularly overlapping meetings and
(3) Food Services' charging $10 for a charge card which historically has been a perquisite of working for the University.
Ken Venters expressed concern about students' comments on course evaluations not being typed. He knows of a faculty member who told a class, "I'll see your written comments and I'll know what you wrote." Don Weisbaker mentioned that he suggests that students print their comments so he can't recognize their writing.

Facilities Concerns

None mentioned.


The meeting adjourned about 4:45 pm.

Respectfully submitted,

Jim Henry

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