Course Registration Process

It is the participant's responsibility to make financial arrangements for the doctoral program and to remove any registration holds (examples: Bursar, Parking, Library holds) in a timely manner. Each participant is responsible for registering online for doctoral course work by the deadline published in the Academic Calendar. Once the participant has received registration clearance from the Program Director/Advisor, the Program Office will remove any applicable advisement holds and distribute information regarding LEAD course registration prior to the start of each term via official university email. In order to register online, participants will need to access the following information: UTC ID , UTC password, and Course Reference Number(s) (CRNs).

All elective courses (LEAD and non-LEAD) must meet minimum eligibility requirements (link: Elective Credit Policy) and must be approved by the Program Director/Advisor. The LEAD Program Office will facilitate the registration process for all LEAD courses and will remove any applicable advisement holds. If an approved non-LEAD elective course is closed, the participant should contact the academic program office/department offering the course to confirm eligibility and to request any applicable registration overrides (details provided below). Once a participant has registered for a semester (Fall, Spring or Summer), s/he is considered to be enrolled, is liable for fee payment, and is expected to attend all classes until or unless s/he completes the appropriate official withdrawal process with the UTC Records office. A participant who drops out of classes without officially withdrawing will receive a grade of F.

Additional information regarding continuous enrollment standards is provided in the Maintaining Continuous Enrollment section.

Course Registration Limit

Enrollment in a minimum of 6 graduate credit hours is required during the core program of study. Due to the rigorous nature of the core program in addition to the participant’s professional practice, enrollment is limited to 6 graduate credit hours during the core program of study, unless pre-approved by the Program Director/Advisor.

Minimum Degree Credit Hours 

The Learning and Leadership doctoral degree requires a minimum of 66 total graduate credit hours (Ed.D.) / 75 total graduate credit hours (Ph.D.).  Each candidate is required to successfully complete a minimum of 12 Dissertation credit hours (Ed.D.) / 15 Dissertation credit hours (Ph.D.) and defend the Dissertation. Candidates who do not complete the Dissertation hours within the 12 credit hour timeframe (Ed.D.) or 15 credit hour time frame (Ph.D.) must take an additional 2 Dissertation credit hours each semester through graduation. The candidate must be enrolled in a minimum of 2 Dissertation credits (LEAD 7999) during the semester in which the Final Dissertation Defense is held.  

To Request Elective Credit for Prior Coursework

  1. Review the LEAD elective credit policy (link: Elective Credit Policy).

  2. Review your academic transcripts (post-Master’s coursework only).

  3. Review the syllabus(i) from the semester the course(s) was/were taken for applicability to the Learning and Leadership elective credit policy criteria.

  4. Submit course syllabus(i) from the semester the course(s) was/were taken to the Program Director/Advisor by the end of the first semester of enrollment.

If the elective course(s) is approved by the Program Director/Advisor:

The LEAD Program Office will facilitate the addition of the course to your doctoral Program of Study at the appropriate time. An official transcript must be on file for any non-UTC coursework.

To Request Elective Approval During Coursework (UTC Courses)

  1. Review the LEAD elective credit policy (link: Elective Credit Policy).

  2. Review the UTC course offerings from other departments to determine whether a particular course may be appropriate for your doctoral Program of Study and professional practice.

  3. Contact the academic program office/department offering the course to confirm eligibility.

  4. Contact the instructor of record (or the academic department offering the course) to request a copy of the most recent version of the course syllabus (no more than one year old).

  5. Review the syllabus for applicability to the Learning and Leadership elective credit policy criteria.

  6. Submit the syllabus to the Program Director/Advisor for review.

If the elective course is approved by the Program Director/Advisor:

The LEAD Program Office will remove your advisement hold and you will register for the course. If additional overrides are needed (examples: closed class, pre-requisite, co-requisite, etc.), contact the academic program office/department offering the course for assistance. The LEAD Program Office will facilitate the addition of the course to your doctoral Program of Study following successful completion of the course.

If the elective course is not approved by the Program Director/Advisor:

Consider proposing an alternate elective course (repeat steps outlined above).

To Request Elective Approval During Coursework (Non-UTC Courses)

  1. Review the institution’s class offerings to determine whether a particular course may be appropriate for your doctoral Program of Study and professional practice.

  2. Contact the instructor of record (or academic department) to request a copy of the most recent version of the course syllabus (no more than one year old).

  3. Review the syllabus for applicability to the Learning and Leadership elective credit policy criteria (link: Elective Credit Policy).

  4. Submit the syllabus to the Program Director/Advisor for review.

If the elective course is approved by the Program Director/Advisor:

1. Apply for non-degree/transient seeking status at the institution.

2. Register for the approved elective course(s) during the registration period.

3. Provide the LEAD Program Office with official enrollment verification by the end of the UTC registration period in order to maintain continuous enrollment standards.

4. Upon completion of the course(s), request an official transcript be sent to the UTC Graduate School, Attn: Mr. Mark Fairchild. The LEAD Program Office will facilitate the addition of the course to your doctoral Program of Study following successful completion of the course. 

If the elective course is not approved by the Program Director/Advisor:

Consider proposing an alternate elective course (repeat steps outlined above).