Proctored Exam Scheduling

Please read the following information regarding scheduling proctored exams:

As of Fall '18, we have implemented the Accommodate system, which has consolidated all of our processes, including exam scheduling.

Login to Accommodate Here

 

Contents:

DRC Testing Center hours

DRC Testing Center policies for academic integrity

How to schedule exams

Scheduling final exams

What if you're late to an exam or miss an exam?

What to do if your exam is online

 

How to schedule exams

  • If you have been approved for exam accommodations, you will be able to see the Testing Room tab on your Accommodate page.
  • All of your exams can be scheduled at the beginning of the semester if you know all of the dates (check your syllabi).
  • We ask that exams are scheduled at least 3 business days prior to the date of the exam, and final exams must be scheduled at least 2 weeks prior to the start of finals.

    • If you are late scheduling an exam, you will not be able to submit a proctor form. You will need to email drctesting@utc.edu to make your request for an exam room.
  • To schedule exams:
    1. Log in to Accommodate (button found above, bookmark this login page).
    2. Choose the Testing Room tab on your Accommodate page.
    3. Select the course you want to schedule an exam for.
    4. Depending on the date range you set, you will see all of the available rooms in the specified dates for the time of your class (you cannot pick another time).
      • If you need to change this time, please mention that in the note section of the form.
    5. Click on an available room in the right-side column.
      • Note: If you need to use a computer or other specific equipment, choose a room that describes what you need. You are not guaranteed the spot you choose, but the exam coordinators will make sure that you have everything that you need.
    6. In the "Confirm Exam Booking" window that pops up, you will need to:
      • Label the exam you are taking as Exam 1, Exam 2...etc. or Final, or Quiz 1, etc. if it's a quiz.
      • Choose any resources you will need for your exam, or select "None of these/Nothing needed".
      • Inlude in the Student Notes section any further information about your exam such as:
        • If you need the time of the exam changed due to a schedule conflict.
        • If you need any resources that are not included in the list above.
        • Any other pertinent information.
      • Select if the exam you're booking is actually a quiz (this will let us know if the length of the exam might be different).
    7. Click Submit Request to submit. You will then see the request in the pending pane until it is approved by your professor.

Note: The length of the exam that you see on the "Confirm Exam Booking" window will be the length of your class plus your extended time if you're eligible for extended time.

Note: While UC 108 is an option for location, this option will not show any available rooms unless it has been approved for you to use.

  • To Reschedule Exams:
    1. Log in to Accommodate (button found above, bookmark this login page).
    2. Choose the Testing Room tab on your portal page.
    3. You will see a Reschedule button for all of your exams, whether they're pending or approved.
      • Clicking the Reschedule button will take you back to step 3 above.

 

What if you're late to an exam or miss an exam?

  • If you are late to an exam, you will be allowed to take it, but you will only be allowed the remaining amount of time to take it.
  • If you miss your exam time completely, you will not be allowed to retake it without permission from your professor, same as if you were to miss an in-class exam.

 

DRC Testing Center hours

  • The DRC testing opens at 7am so exams can be scheduled before 8am, and the center closes at 5pm, but we will remain until 6pm only if a late exam is scheduled. Exams for night classes must be rescheduled for a time your professor agrees to. Please follow the same procedure above for rescheduling exams.

 

What to do if your exam is online

  • Online exams that you can take anywhere do not need to be scheduled at the DRC testing center, unless the professor requires the exam to be proctored.
    • Make sure your professor has an accommodation letter stating if you get extended time, and they should adjust your time for your online exam to reflect this accommodation.
    • When you book your exam room, choose a room with computer testing.

 

Scheduling Final Exams

  • If you have not listed your FINAL EXAM date on your original form, please submit a proctor form for your final exams by at least 2 WEEKS PRIOR TO THE FIRST DAY OF FINALS.
  • Final Exams will be given 3 hours to complete if you receive time and a half.
  • When you book your exam room for a final exam, be sure to select the option that you're scheduling a final in order for the scheduling options to change so that you can choose times according to the schedule below.
  • Label your exam as "Final" in the "Confirm Exam Booking" window.

 

Final exam start times are adjusted as follows in order to accommodate extended exam times without any exams starting while exams are already in progress:

Original exam time:

Take in the DRC at:

8:00am 8:00am
10:30am 11:00am
1:00pm 2:00pm
3:30pm 2:00pm
Unless otherwise specified by the Access Coordinator, any exams originally starting anytime after 3:30 will need to be rescheduled for any of the above DRC times, and the rescheduled time approved by the professor.

 

DRC Testing Center Policies for Academic Integrity

  • Absolutely NO CELL PHONES may be with you in the exam room, or  your exam will be stopped and collected if a phone is found on you.
    • Make sure to turn your phone off and leave it with your belongings in DRC testing center office before you start your exam.
  • No unauthorized materials will be allowed in the exam room.
  • Unless otherwise specified by your professor, students are required to bring their own scantrons/blue books, etc.

 

Please report to Frist 102 at the time of your exam unless other arrangements have been made. Your exam will be ready for you there. You will leave any belongings you don't need for your exam in this office, sign an honor statement, and you will be brought to your exam room.