Policies

Fraternity & Sorority Life 

Student Code of Conduct

All students at the institution, regardless of their membership in a fraternity or sorority are held accountable to the Student Code of Conduct.

Read the Code

 

Fraternity & Sorority Life Regulations

Please click on the policy you want to read below.

"Hazing" is defined as any intentional or reckless act, on or off University-controlled property, by one student, acting alone or with others, which is directed against any other student, that endangers the mental or physical health or safety of that student, or which induces or coerces a student to endanger his or her mental or physical health or safety, and includes treatment of a violent, abusive, shameful, insulting, or humiliating nature. Without limiting the foregoing, such action is prohibited when connected with initiation into or affiliation with an organization and does not include participation in customary athletic events or similar competition.

Click here to report a hazing incident

  • New Freshmen (with no previous college attendance), who are enrolled full-time (12 hours), are eligible to become a new member/neophyte of a fraternity or sorority during the first semester of attendance if they have a 2.5 overall High School GPA (on a 4.0 scale). Please note that some group constitution or new member/neophyte policies require/enforce a higher minimum standard.
  • Transfer or Returning Students, who have a 2.5 overall GPA (on a 4.0 scale), are enrolled in at least 12 hours and are in good standing with the University are eligible to become a new member/neophyte. Please note that some group constitution or new member/neophyte policies require/enforce a higher minimum standard.
  • Full-time students participating in a Consortium Agreement with another school whom listed UTC as their primary institution, with proper documentation, are eligible to become a fraternity or sorority new member/neophyte provided that they are in good standing with the University.
  • All new members must maintain full-time status (12 hours) during their new member education/intake period.

Fraternities and sororities must initiate new members/neophytes during the semester in which they began new member education/intake unless approval to initiate the following semester has been provided by the Inter/National Headquarters or regional leadership in the New Member Education/Intake Packet. Initiation must occur during the fall and spring semesters while classes are in session. First semester freshmen with no previous college attendance must have a 2.5 overall High School GPA (on a 4.0 scale) at the time of Initiation. Transfer or Returning Students must have a 2.5 overall GPA (on a 4.0 scale) at the time of Initiation.

  • All fraternities and sororities must submit a completed New Member Education/Intake Packet for approval to the Office of the Dean of Students two weeks prior to the start of any new member education/ initial membership development plan activities/meetings/events (this includes Bid Day and Interest Meetings). Fraternities and sororities will not be able to distribute bids/invitations until the New Member Education/Intake Packet has been approved.
  • If a new member education plan/initial membership development plan is not approved prior to the start of Bid Day or an Interest Meeting, all colony/chapter new member education/intake activities are suspended until all requirements are met. The first notice is sent to the colony/chapter president and advisor. The second notice includes the new members/candidates. The third notice includes a notification to the community regarding the suspension of new member education/initial membership development activities.
  • New member educators/dean of pledges should communicate any changes to the approved schedule within two days of the decision to make the change.
  • The “New Member/Candidate” Form on MocSync is due 24 hours after Bid Day/Next Business Day. Click here to submit the New Member Canidate form
  • The “Initiation Report” Form on MocSync is due 24 hours after Bid Day/Next Business Day. Click here to submit the Initiation Report Form
  • If a fraternity or sorority new member class/pledge class/line collectively earns a 2.5 or lower GPA during the semester of new member education, the chapter/colony may be placed on academic probation for the ensuing semester. The Office of the Dean of Students verifies academic information the day when no further semester GPA alterations are allowed to be made according to the Records Office.
  • The first semester on Academic Probation may result, but not limited to, the chapter or colony creating a plan to improve their grades and implementing a survey about the academic attitudes within the fraternity or sorority. Other University privileges may be restricted as a result of the organization’s probationary status.
  • Any consecutive semester on Academic Probation will result in further educational and/or disciplinary sanctions.
  • All activities of fraternities and sororities, including but not limited to recruitment, new member education, Initiation, social functions, membership intake, Panhellenic, NPHC, IFC, and Special Interest Organizations are under the jurisdiction of the Office of the Dean of Students and the Division of Student Affairs.

  • No hazing in any form is permitted. Hazing is against Tennessee State Law as well at UTC Policy. For the University’s definition of hazing, please refer to the Student Code of Conduct and Disciplinary Procedures.

  • All undergraduate chapters and colonies must have at least five active members who are officially recognized by the Office of the Dean of Students and the Division of Student Affairs to remain on active status with the University. Chapters or colonies that have less than five active members must seek approval and/or follow processes from the Office of the Dean of Students Department, the Division of Student Affairs, and the appropriate governing council (if applicable), in order to remain in active standing.

  • All fraternities and sororities must submit a completed New Member Education/Intake Packet for approval to the Office of the Dean of Students two weeks prior to the start of any new member education/ initial membership development plan activities/meetings/events (this includes Bid Day and Interest Meetings). Fraternities and sororities will not be able to distribute bids/invitations until the New Member Education/Intake Packet has been approved.

  • If a new member education plan/initial membership development plan is not approved prior to the start of Bid Day or an Interest Meeting, all colony/chapter new member education/intake activities are suspended until all requirements are met. The first notice is sent to the colony/chapter president and advisor. The second notice includes the new members/candidates. The third notice includes a notification to the community regarding the suspension of new member education/initial membership development activities.

  • New member educators/dean of pledges should communicate any changes to the approved schedule within two days of the decision to make the change.

  • The “New Member/Candidate” Form on MocSync is due 24 hours after Bid Day/Next Business Day.

    Click here to submit the New Member Canidate form

  • The “Initiation Report” Form on MocSync is due 24 hours after Bid Day/Next Business Day.

    Click here to submit the Initiation Report Form

  • Freshmen may not live in a fraternity or sorority house that is recognized by the Inter/national Headquarters or the regional leadership of the organization.

  • Full names, UTC ID’s, and Academic Classifications of all the residents in the fraternity or sorority house must be submitted to the Office of the Dean of Students at the beginning of each semester on MocSync and must be updated as occupancy varies.

  • All residents must be reported no later than 15 business days after each semester begins, including summer terms. The Office of the Dean of Students and the Division of Student Affairs reserve the right to make recommendations regarding residents.

Click here to submit your housing roster