Publication Numbering System

Required Publication Numbers

State law requires the implementation of a system for assigning publication numbers, for reviewing and approving publications, for maintaining publication records, and for containing publication costs. If you are producing your own print communications, the UT System requires that each printed component exhibits a unique publication number at the end of the EEO statement. In general, if the publication is designed for an external audience (marketing, informational brochures, newsletters, postcards, etc.), it needs a publication number. Reprints of publications that are exact reprints, meaning absolutely no changes are made, can be printed without getting a new number if it's being reprinted within the same fiscal year.

Getting a pub number is quick and easy!

Email the following to Creative Services Director Stephen Rumbaugh at

  1. A PDF of the publication–your piece will be reviewed for brand compliance, editorial style and grammatical issues, and our recommendations will be emailed back to you with your publication number.
  2. Your department name
  3. Account number that is paying for the printing–this becomes part of the publication number
  4. Quantity to be printed–also included in the publication number

We’ll assign and record your number for auditing purposes, and you place the unique number at the end of the EEO statement on your publication. Typically, this process takes less than 24 hours, but lengthy publications may take a bit longer.