Resources for Staff

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Calendars and Schedules

General Forms

Faculty Recruitment

  • Faculty Recruitment Guide - Policies for changing as we convert to Taleo. Please contact Terry Sanford or HR for info.

Hire Forms

The following is a list of forms that are currently required for hire. Please use this link to the HR Compensation and Payroll forms page to get the most current version of the forms. (On the HR page, scroll to the bottom under Quick Links)

  • Initial Hire/Rehire - for all new adjunct or full-time faculty hires
  • Personal Data - for all new faculty or student hires or for updating employee basic information
  • Personnel Change - Please request Terry Sanford to file this form for you
  • Direct Deposit - for all new faculty or student hires, or persons needing to change the direct deposit account
  • I-9 Employment Eligibility - for all new hires, must be completed with 72 hours of hire date
  • W-4 Withholding Tax - for all new faculty or student hires, or for changing number of exemptions or amount of withholding
  • Non-US Citizens - for all new faculty or student hires who are not US citizens
  • Student Hire Short Form - for new student hires. Does NOT require Dean's signature
  • Health Insurance Marketplace Notice - for all employees
  • Letter to Insurance Ineligible Employees - for terms and adjuncts
  • Letter to Student Employees - for UG and Graduate students


  • Extra Service Pay - also on HR Compensation and payroll forms page under Quick links on lower left of page. Required for staff or administrators receiving pay for teaching

Time Sheets

UT System Forms and Policies